State Mission Mode Project e-district - Department of Electronics and ...

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Study Report on Assessment of the Model e-districts 6. Challenges and Mitigation Strategies The Jan Sewa Kendra required an estimated investment of Rupees Thirty-five lacs, which far exceeded the state government grant of Rupees Five lacs. The Collector marketed the concepts of people-centric administration to local industries, organizations, as well as the General Administration Department of the state government. Therefore, this project was an actual outcome of public-private partnership, while the services and software were planned considering the BOO model. The applications forms were very lengthy and tedious. The project team simplified several forms. For example, they split the issue of alterations to the ration card into five specific issues. This simplified and shortened the application form for the applicant. This also made it easy for the officer to process the form. In case of Land not available, land digging and road making in an ONGC pipe line area issues, the procedure was modified. As per that, Jan Sewa Kendra sends the copies of the enclosures to the departments like Revenue, Town planner, ONGC etc. This allowed parallel processing of the cases and expedited the processing time. It also relived an applicant from visiting office to office. It even eliminated the possible delay on part of the collectorate officer to submit the papers to outside departments. In several cases, the time limits were reduced. The Jan Sewa Kendra was accepted as the front-end extension of the Collectorate .The concept was to implement a team effort between the Collectorate and the Service Provider to give seamless services to citizens. With e-reports in place, officers were motivated to perform and complete cases ahead of time. Each department gets notification of cases due within 48 hours, and senior officers are alerted of the same by SMS and email. The Collector personally also keeps track of the pendencies and considers each delay as a serious fault. Time lines has been given to departments for the completion of the different issues (SLA). 7. Current Status of the Project • Over 25000 cases have been handled by the Jan Sewa Kendra in the last five months at Gandhinagar, the three Taluk headquarters, as well as through camps in the villages • Tracking of paperwork, automated generation of reports and availability of information to be processed in digital form is in process. • Several value-added services in B2C and G2C arena are being implemented • New and upgraded software, to facilitate distributed and paperless governance, is being tested. This software will allow distributed kiosks and set up franchises for delivery of services. 100
Study Report on Assessment of the Model e-districts • Standard work processes and responsibilities are mandated by the administration to ensure sustainability 8. Critical Success factors The District Collector had issued orders to the officers of the Collectorate to ensure that all the citizen-centric work is handled through the Jan Sewa Kendra only. The Service Provider, M/S Peach Computers, has continuously evolved and upgraded the software to ensure the best performance. Officers monitor the issues at their own departments and focus on eliminating over dues. Such combined teamwork has yielded success to the initiative. Implementation of ICT for e-Governance Use of SMS for automatic alerts and on demand information, IVRS for 24x7 status information, Barcode and Smart Electronic Trackers for tracking, registry and error-free data entry, Website for status track and form information, Fingerprint Biometrics for recognition have offered convenience, speed and transparency to citizens. Citizen ID The concept of Customer ID (Citizen ID) has helped minimize the paperwork as well as data entry work in case of entering the application information. Citizens re-use previously-submitted documents in new applications to the Jan Sewa Kendra. Taluk-level Connectivity The Taluk-level centers use the same software and connect to the central database through GSWAN. This has facilitated centralized monitoring, and has helped create a central data record for the entire district. 9. Key Learnings a. Project has front-end automation where service requests are accepted b. The government creates many Data bases related to citizens like Voters’ list, Ration Card Database, Land records, BPL Survey etc. The use of these different databases is to be regulated and standardized for delivering citizen services electronically. c. Extensive focus on employee skill up gradation and employee involvement in the whole process of reengineering and automation 101
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