RFP VOL-I.pdf - National Crime Records Bureau

CCTNS Functional & Technical Specifications8.7 DATA MIGRATION & DATA DIGITIZATIONData MigrationMigrating the data from the other systems/manual operations to the new system will includeidentification of data migration requirements, collection and migration of user data, collectionand migration of master data, closing or migration of open transactions, collection andmigration of documentary information, and migration of data from the legacy systems.The SI shall perform the data digitization & migration from manual and/or the existingsystems to the new system. The Data digitization & migration to be performed by the SI shallbe preceded by an appropriate data migration need assessment including data qualityassessment. The Data migration strategy and methodology shall be prepared by SI andapproved by State. Though state is required to provide formal approval for the DataMigration Strategy, it is the ultimate responsibility of SI to ensure that all the data sets whichare required for operationalization of the agreed user requirements are digitized or migrated.Any corrections identified by state or any appointed agency, during Data Quality Assessmentand Review, in the data digitized/ migrated by SI, shall be addressed by SI at no additionalcost to STATE. So far as the legacy data is concerned, they are either available as structureddata in the IT systems that are currently used by state for related work or in the form of paperdocuments (Cases Documents and Police Station Registers). Almost all of such data itemsrelevant for a Police Station are maintained at the same Police Station.Data Migration Requirements1. Since there could be structural differences in the data as stored currentlyfrom the new system there should be a mapping done between the sourceand target data models that should be approved by Project Director2. Carry out the migration of legacy electronic data3. Carry out the migration of the data available in the existing registers, reports,case files, … (Physical Copies)4. Scan images and pictures within the case file in color and store them in thedigital format.5. Provide checklists from the migrated data to State Nodal Officer forAssam Police Page 145