RFP VOL-I.pdf - National Crime Records Bureau

CCTNS Functional & Technical SpecificationsEffective data verification is the most important step in the migration/ digitization of data.Selected SI will support the Assam Police Department in carrying out the data verification ina time bound manner and evolve a mechanism for data validation at various levels. Anillustrative mechanism is given below:• The manually processed Integrated Investigation Forms (1 to 7)/ Case File for a particularcase would be given to the SI and will be checked for data completeness and consistency(lack of blank fields, correct data type per field, etc.) by the SI .• Once the data is entered, digitized IIF forms (1 to 7)/ reports will then be checked/verifiedfrom the System for the particular case and shall be compared with the manually processedCase File, whereas In case of migrated data, IIF forms will be checked against the reportgenerated from CIPA system for any particular case. Errors detected at this stage will becorrected by SI at no cost to the department.• Corrected System generated Case File and its data will then be matched for verificationagainst the existing manual records/ digitized records in CIPA application in Police Station.Further, system generated Case File will go through various levels of verification, startingfrom the Police Station to District level, District to Range and State level.• This type of data verification by the District SP or State CCTNS Nodal Officer will be donethrough Data Verification Workshops where the records are brought, verification done(against the system generated Case Files) and the issues are flagged within a definite timeframe. SI shall be responsible for conducting such a workshop and shall formally informproject nodal officer in writing well in advance for data verification workshop. SI shall alsobe responsible for incorporating and implementing changes proposed in these workshops atno additional cost to the department. These workshops shall work as User AcceptanceTesting for Data Migration and Data Digitization. However overall System Acceptancetesting shall be different from this testing and SI shall provide all the support required forensuring quality of data entry/ data digitization/ data migration, wherever required.There should also be a mechanism to incorporate those Police transactions that have takenplace during the digitization of data phase. Correction facilities available in the softwareshould be monitored to detect and discourage its misuse.Assam Police Page 152