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2011 – 2012Policies and RegulationsStep 1: The grade appeal must first be directed to theinstructor of the course, in writing by the end of theseventh week of the semester and copied to theChair. If the grade is not correct, the instructor canchange the grade with a change of grade form.The instructor has two weeks to respond to thestudent’s request in writing and copied to the Chair.Students who file a grade appeal after the fifthweek may not have their appeals settled by the endof the semester.Step 2: If the grade is correct and the student is not satisfiedwith the instructor’s explanation, and intends toappeal the grade, the student must make anappointment to speak with the program chair. If theinstructor is not available or does not respond to thestudent’s appeal within the given time frame, theprogram chair may act on behalf of the instructor. Ifthe program chair is the instructor, the student shouldspeak with the Vice President of Academic Affairs(or designee). The program chair or Vice Presidentof Academic Affairs (or designee) cannot changethe grade, but will then discuss the issue with theinstructor and provide a response by the end of theninth week of the semester to the student.Step 3: If the student is not satisfied after receiving theresponse from the appropriate administrator, thestudent should submit a written appeal by the end ofthe eleventh week of the semester to the UniversityAppeals Committee through the office ofAcademic Affairs.Step 4: The University Appeals Committee will forwardthe student’s statement to the instructor in writing.The instructor will be required to respond in writingby a specified date within the semester. Thestudent’s statement and the instructor’s responsewill be reviewed by the entire committee, afterwhich the committee can:a. Request more information from the student and/or the instructorb. Decide to change or maintain the gradeStep 5: When the committee has made its decision, it willnotify the student and instructor in writing andthe student will be given a copy of the instructor’swritten response by the end of the semester.4. The University Appeals committee shall consist of faculty andat least one student.5. Individuals may not participate as a member of the UniversityAppeals Committee in review of an appeal if they are aparticipant in the appeal. The decision of the UniversityAppeals Committee is final.6. If a student is a candidate for graduation, the office of theregistrar must be notified in writing of the intent to appealthe grade, within 30 days of the last day of the semester.The final degree evaluation will not be performed and thedegree will not be granted until the grade appeal processhas been completed.7. No grades can be appealed or changed for any reasonafter a degree has been granted.** When the basis of a grade appeal is alleged conduct thatconstitutes discrimination, then: a) the appeal will be referredto the Complaint Procedure for investigation and determinationof whether discrimination occurred; b) when discriminationis determined to have occurred and the remedy includes apotential grade change, then the decision regarding whetherand how to change the grade will be made jointly by theUniversity Appeals Committee and the Appropriate Administrator(if the complaint is against a non-student) or the Judicial Officeror Hearing Officer(if the complaint is against a student); andc) the filing of a grade appeal will not postpone or suspendan investigation and discrimination determination under theComplaint Procedure.(SP05-09)Grade ForgivenessThe Forgiveness of Previously Earned Grade Policy may beused only by undergraduate students. It may not be used bygraduate/post baccalaureate students working on master’sdegrees, graduate certificates, teaching credentials or byunclassified post baccalaureate students, even when they mighttake undergraduate courses. This policy applies only to coursestaken at CI and repeated at CI. In the case of a repeatedcourse, the subsequent grade is substituted for the earlier one inthe computation of units attempted and grade point average.Note that the replaced grade could be lower than the originalgrade. The previous course grade(s) remain(s) on the record, butis/are annotated as being discounted from grade point averagecalculations.1. Undergraduate students may repeat up to a total of sixteen(16) semester units taken at CI for forgiveness.2. Undergraduate students may repeat an individual course forgrade forgiveness no more than twice (3 times total).3. This policy may be used only on grades of “WU”, “F”, ”D-“,“D”, “D+”, “C-”, & “IC.”4. This policy may not be used on grades of ”A+”, “A”, “A-”,“B+”, “B”, “B-”, “C+”, “C’’, “I.”5. Grade forgiveness shall not be applicable to courses forwhich the original grade was the result of a finding ofacademic dishonesty.6. Beyond the 16 semester units that can be replaced forgrade forgiveness, up to 12 units of coursework may berepeated. These 12 units that can be repeated will beaveraged into the GPA without replacing the previouslyreceived grades.(SP09-04)Grades1. “ABCDF” is the default grading system.2. Although it is not required, individual faculty members mayadd a “+” or “-” to any grade except “F.” By adding a “+”to a grade, the grade points earned increase by 0.3 exceptan A+ shall still be 4.0 grade points. By adding a “-” toa grade, the grade points earned shall decrease by 0.3.Course syllabi are required to state clearly whether “+/-”grading is used.3. A student may take a course “CR/NC” if the course isdesignated as allowing “CR/NC” grading in the courseapproval process.4. Not more than 12 units of general education courses maybe taken “CR/NC.”5. The decision on how many units of courses may be taken“CR/NC” and which courses can be taken “CR/NC” is leftup to each individual program.6. Course syllabi shall include a discussion of the instructor’sgrading policy.(SP01-38)62 www.csuci.edu • California State University Channel Islands • 2011 - 2012 Catalog