Final Report - Asian Development Bank

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44 Main Report collusive, or coercive practices relating to the Project. To support these efforts, relevant provisions of ADB’s Anticorruption Policy are included in the loan regulations and the bidding documents for the Project. In particular, all contracts financed by ADB and GEF in connection with the Project will include provisions specifying the right of ADB to audit and examine the records and accounts of NFD, the IAs and all contractors, suppliers, consultants and other service providers as they relate to the Project. The Project design and implementation arrangements provide for mitigating corruption risks. Risks associated with project management, including procurement and disbursement, will be mitigated by (i) engaging an international consultant and a national consultant to advise and assist in the procurement of goods and services, and the engagement of other consultants; (ii) introducing a dual signing system in which the civil works contractor awarded the contract will also sign an anticorruption contract with the employer; and (iii) periodical inspection by the PPMO of the contractor’s activities related to fund withdrawals and settlements. 6. Disbursement Arrangements 137. The proceeds of the loan will be disbursed in accordance with ADB’s Loan Disbursement Handbook, as amended from time to time. 22 Because many of the payments will be made for large contracts, direct payment, reimbursement, and commitment procedures will be used to withdraw funds from the loan account. To expedite the flow of funds and simplify document processing, the Statement of Expenditure procedure may be used to reimburse eligible expenditures for any individual payment not exceeding $100,000. The payments exceeding Statement of Expenditure ceiling will be reimbursed based on full documentation process. Before disbursement, the PRC Government shall have certified to ADB that the onlending agreement, which shall include the terms and conditions required under the loan agreement, shall have been duly effective and binding upon the parties thereto in accordance with its terms. GEF grant funds will be channeled through ADB. To expedite the disbursement of the loan and the GEF grant proceeds, the Government through the Shaanxi Department of Finance will set up two imprest accounts, one for the loan proceeds and the other for the GEF grant, in a commercial bank acceptable to ADB. 138. Disbursements from the imprest accounts will be supported by an appropriate withdrawal application and related documentation. The initial amounts to be deposited in each imprest account shall not exceed the estimated expenditures for the next 6 months or 10%, respectively, of the loan amount and GEF grant, which ever is the lower. Each sub-borrower will open a second generation imprest account. It will be a condition of disbursement of the loan proceeds and the GEF grant that (i) the onlending agreement for the relevant activity has been entered into between the Government and the sub-borrowers, and (ii) such onlending agreements contain the same financial terms and conditions as required in the loan agreement. 139. The PMO required additional capacity and experience to efficiently deal with the operation and withdrawal procedures necessary for the operation of the imprest accounts. Accordingly, assistance and training will be provided so that PMO staff and the IA staff can expedite loan and GEF grant disbursements. 7. Accounting, Auditing, and Reporting 140. All agencies involved in project implementation will maintain records and accounts that identify goods and services from loan proceeds and the GEF grant, financing resources received, expenditures incurred and use of local funds. These accounts will be established and maintained in accordance with sound accounting principles and internationally accepted accounting standards. The PMO will review and consolidate these accounts and have them audited annually in accordance with sound accounting practices by the sovereign audit agency of the Government or other auditors acceptable to ADB. The audit report will include a statement verifying whether or not the funds disbursed by ADB were used for the purposes for which they were provided, as well as the auditor’s opinion on the use of the imprest account and statement of expenditures procedures. Copies of the audited accounts and auditor’s report will be submitted to ADB within 6 months after the end of each financial year. The PMO will prepare consolidated quarterly reports indicating progress made, problems encountered during the period, steps taken or proposed to remedy the problems, proposed program of activities, and progress expected for the next quarter. Both the loan and GEF grant will be 22 ADB. 2007. Loan Disbursement Handbook. January. Manila.
covered in these reports. Within 6 months of physical completion of the Project, PMO will submit to ADB a completion report that describes the achievements in relation to the Project’s expected impact, outcome and outputs. The Project is supporting the development and implementation of a Project Benefit Monitoring and Evaluation (BME) system. Implementation of the BME will be contracted to the third party by the PMO and will provide a statistical baseline, in Project Year one, an assessment of achievements in terms of inputs and output by mid Project year three and the overall outputs and outcomes of the Project in Project Year 5. 8. Project Performance Monitoring and Evaluation 141. To monitor the progress of the Project in achieving the planned outcome and outputs, the PMO will establish and maintain a project performance management system (PPMS), which will be designed to permit adequate flexibility to adopt remedial action regarding Project design, schedules, activities and development impacts. The PPMS will adopt the following agreed indicators (i) project progress, (ii) enabling framework improvements (policies legal/regulations harmonization and clear institutional mandates), (iii) results of capacity development, (iv)revenue and viability status of the three enterprises, (v) progress towards demonstration and pilot targets using participatory procedures, (vi) beneficiary impacts and (vi) related improvement to the sustainable financing of field conservation. Loan: ADB LIBOR-based rate, 25 years with 5-year grace period Relending: ADB LIBOR-based rate, 25 years with 5-year grace period Onlending: ADB LIBOR-based rate, 25 years with 5-year grace period Figure 9: Flow of funds Asian Development Bank Global Environment Facility Government of the People’s Republic of China (Ministry of Finance) Shaanxi Provincial Government a (Department of Finance) Separate imprest accounts for ADB Loan and GEF Grant in US$ and CNY Subborrowers Qinling National Botanicalal Garden Louquantai Fudi Tourism Development Ltd. Grant Grant Grant 45
Page 1 and 2: Technical Assistance Consultant’s
Page 3 and 4: CURRENCY EQUIVALENTS (as at 1 June
Page 5 and 6: WEIGHTS AND MEASURES 15 mu = 1 hect
Page 7 and 8: APPENDIXES (PRESENTED IN SEPARATE V
Page 9 and 10: LOAN AND PROJECT SUMMARY Borrower P
Page 11 and 12: Implementation Arrangements The Sha
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Page 21 and 22: II. RATIONALE: SECTOR PERFORMANCE,
Page 23 and 24: maintain ever-increasing staff leve
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GEFSEC PROJECT ID: EA PROJECT ID: C
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i) Tourism 5. One of the strongest
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14. Poor rural households had few o
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and fauna due in large part to the
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31. The Qinling Mountain ecosystem
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continuing communication among stak
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development under construction, (v)
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) Objective 50. The impact of the p
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60. The current animal rescue and e
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Source (PPTA Estimates) 69. The rev
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77. Institutional Strengthening The
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awareness and understanding of mark
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92. The main risk to the Project’
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modify the drivers of biodiversity
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Expected Project National Biodivers
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Strategic Objectives and Indicative
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after 5 years. It is suggested that
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the lessons from the Project. All m
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119. The SPG commitment is demonstr
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130. In output 1, GEF financing of
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Tracking Tool for GEF Biodiversity
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the current tourism portfolio. This
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Please answer YES or NO to each sta
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Ecological Function Conservation Ar
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ADB TA 4271 Shaanxi Qinling Biodive
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3 ADB TA 4271 Shaanxi Qinling Biodi
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11 ADB TA 4271 Shaanxi Qinling Biod
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