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International Polar Year 2007–2008 - WMO

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494<br />

IPY 20 07–20 08<br />

the submissions. This group included members from<br />

Brazil, Malaysia, Germany, Australia, U.K., U.S.A., the<br />

Netherlands, New Zealand and Canada. The group<br />

communicated using web based mediums such as<br />

Skype, Dropbox, Google Groups and YouSendIt to<br />

work across time zones and continents.<br />

In a three-week process, the working group<br />

reviewed the submissions based on the agreedupon<br />

criteria and requested full submissions from<br />

selected contributors. The contributors were given<br />

a month to send in a completed activity or project<br />

description, including photographs, diagrams and<br />

other supporting materials. For Chapter 1, the working<br />

group also identified topic gaps in submissions<br />

and sent out a repeat call for education activities<br />

addressing specific topics.<br />

The development process for Chapter 1 also involved<br />

continual feedback and revision. These submissions<br />

were sent to the chapter editor, who added any needed<br />

background information and/or extra illustrations.<br />

Each of the activities was tested and instructions<br />

clarified where needed. After the submissions were<br />

edited to a standard format, the revised activities were<br />

sent back to the authors for approval. After author<br />

approval, the edited activities were sent to one or<br />

more science reviewers, who checked the accuracy of<br />

the concepts and the background information, and at<br />

least one education reviewer, who reviewed them for<br />

educational suitability and ease of use. The activities<br />

were revised again based on reviewers’ comments<br />

and returned to the authors for final approval. A final<br />

chapter edit was done by the general editor to ensure<br />

standardization with the rest of the book.<br />

Publication and distribution<br />

Early in 2009, the IPO staff began searching for a<br />

publisher and funding to develop and print the book.<br />

In May 2009, Pearson Custom Publishing (Edexcel)<br />

in the U.K. agreed to publish the book. Funding for<br />

production was received from the IPO, the Canadian<br />

Federal IPY Program Office, the Canadian IPY<br />

Secretariat and U.S.A. National Academies.<br />

A <strong>Polar</strong> Resource Book (PRB) team consisting of a<br />

general editor, a coordinator, two associate editors and a<br />

graphic designer was formed to create the final product.<br />

Bettina Kaiser (Germany) was hired as general editor for<br />

the book in June 2009. She worked together with the<br />

IPO staff and the PRB Development Working Group<br />

to expand the overall concept and create a prototype<br />

to use when seeking funding for printing. Bettina also<br />

oversaw all aspects of the production, including liaising<br />

with the publisher, working on copyright issues, layout<br />

and design, final content and scheduling.<br />

In September 2009, Sandra Zicus (Australia) and<br />

Becky Allen (U.K.) were hired to serve as editors for<br />

Chapters 1 and 3 respectively. Karen Edwards (Canada)<br />

took on the role of overall project coordinator and<br />

Sandy Riel (Canada) was hired as graphic designer.<br />

Design and layout decisions were partly based<br />

on the prototype, and then discussed at an EOC<br />

Subcommittee meeting in Edmonton, Alberta in<br />

October 2009. The final layout was created by Sandy<br />

Riel and Bettina Kaiser, based on the feedback from<br />

the Subcommittee members. Copyright was carefully<br />

negotiated to protect the rights of the contributors<br />

and allow users to reproduce sections for educational<br />

purposes, while still meeting the needs of the publisher.<br />

Funding for the printing was a collaborative process<br />

with 15 different partners. Four thousand copies of the<br />

book were distributed free of charge to participants at<br />

the Oslo IPY Science Conference in Norway.<br />

The book has also been approved for addition<br />

to the IPY <strong>Polar</strong> Books Collection (www.unep.org/<br />

Publications/<strong>Polar</strong>Books/) and may be purchased<br />

through the Pearson website.<br />

Oslo IPY Science Conference<br />

The success of IPY <strong>2007–2008</strong> derived in part from<br />

a close connection between science and EOC. Since<br />

EOC had been a priority from the beginning of IPY,<br />

it was clear that the Oslo IPY Science Conference<br />

in June 2010 was an ideal place to showcase some<br />

of the collaborative accomplishments. The EOC<br />

Subcommittee worked closely with the conference<br />

organizers to build a strong program that included<br />

EOC presentations and posters, an international<br />

teacher workshop, a hands-on community polar event<br />

on the wharf, and a polar film festival.

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