Picture Perfect 4.6 User Manual - UTCFS Global Security Products

Chapter 11
Badge management
227
Table 95. Personnel form fields (continued)
Field
Access
Description
The system tracks the badge and displays information about when it was last used. This reflects
information captured as of the moment the badge record was displayed. This information can also be
changed manually.
Date
Time
Time Zone Context
Reader
The date the badge was last granted access. The system supplies this data.
The time the badge was last granted access. The system supplies this data.
The time zone context in which the badge was last granted access. The
system supplies this data. See Verifying time zones on page 161.
Indicates which reader last granted access to this badge. The system
supplies this data.
Category
Manager
This tab contains the active categories, ordered by slot number, that can be assigned to an area or an
area event. To access an area, a badge must match at least one category that is assigned to that area.
You may add, remove, or replace a category in a slot.
Click Filter to enter search criteria to limit the category list or use the type ahead search feature by
clicking in any cell and typing the first letters of the item for which you are searching.
For more information, see Category manager on page 235.
Note:
This field is position sensitive when used in conjunction with area category schedules.
Badge
Manager
Badge Form
Images
User Fields
Saved Notes
Notes
The Badge Manager allows you to assign a badge to a person or to issue a temporary replacement
badge. For more details, see Badge manager on page 241.
You can access the Badge Form directly from the Badge Manager tab on the Personnel Form. For
details on the Badge Form, see Defining badges on page 216.
This tab is available if you have the optional Imaging package installed. For information on capturing
images and signatures, see Capturing and displaying images on page 228.
Enter information (up to 40 characters) in one or more user fields to identify the badge holder.
Example: license tag number
The number of user fields that appear on the Badges form is on the System Parameters form. The
names of the user fields can be changed using Custom Forms. Custom lists can be assigned to user
fields when creating custom forms.
All saved notes applicable to this record are listed including the Date/Time the note was created and the
operator that created it. Click on a column heading to sort by Date/Time, Operator, or alphabetically by
note.
By hovering the mouse over the note, the entire contents of the note displays.
This is a free form text field where you can add information pertinent to Badge or Person records.
Example: Employee work visa expires on 12/31/11.
Related procedures
To create, edit, or delete a Personnel record:
1. Select Access, People, and then Personnel tab.
2. Refer to Creating, editing, deleting, and printing records on page 36.