annrep 1011 1 to 148.qxp - Department of Defence

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D E P A R T M E N T O F D E F E N C EDepartment of Defence and Military VeteransVote 21REPORT OF THE ACCOUNTING OFFICERfor the year ended 31 March 2011the financial management regulatory framework. The budget and supporting systems are cash-based resulting in limiteddecision making financial management information. Defence is continuously assessing and updating its budgetingsystems to ensure compliance with the regulatory framework.8.4 External reporting8.4.1 Annual Report. The Minister tables the annual report including financial statements to provide an account of thedepartment's performance against the objectives set in the strategic business plan and its financial position and performanceagainst the appropriate budget.8.4.2 Accounting Standards. The Financial Statements have been prepared on the cash basis of accounting modified forthe recognition of certain near-cash balances and supplemented with disclosures on transactions and balances notrecognised in the primary statements.8.4.3 Performance Measures. The performance measures for departmental outputs are set out in the strategic businessplan as measurable outputs and targets. The actual performance against these measures is reported in the main portionof the annual report.8.4.4 External Audit. An objective and professional relationship has been established with the Auditor-General. TheSecretary for Defence chairs first, interim and final audit steering committee meetings. Co-ordination meetings areheld with the Secretary for Defence quarterly and with the Chief Financial Officer monthly. The Audit Committeeco-ordinates the internal audit programme with that of the Auditor-General.8.5 Occupational Health and Safety (OHS)8.5.1 The function shift of the Joint Directorate Occupational Health and Safety (JDOHS) from the SA Military HealthService (SAMHS) to the Human Resources Division was approved by the Minister of Defence and Military Veteranson 19 July 2010. This has improved the line of reporting to the Secretary for Defence and the Chief of the SANDF.8.5.2 Significant progress was achieved in the execution of OHS by the Services and Divisions. The formally constitutedDOD OHS Forum contributed to this improvement. The DOD OHS Forum is a coordinating management forumwhich meets monthly. As constituted, all divisions with units under command are represented on the DOD OHSForum. The Forum also provides for the participation of experts to provide OHS training and health service deliveryinputs or legal advice.8.5.3 The review of the OHS policy was completed and the draft has been distributed for comments. The OHS policyadopts a wider scope. It incorporates the need for the DOD to address precautionary and preventative measures; toidentify the need for strict selection and training of members, and to review training and equipment doctrine to matchanthropomorphic features of members. The emphasis has also been placed on instituting good monitoring systems.8.5.4 Good progress was also made in building capacity through training. Altogether 345 officials underwent OHS training.The OHS course curriculum was redesigned to train managers on the OHS Management System at the level ofexecution. This was undertaken to align the training curriculum with the new OHS policy and to meet the requirementsfor accreditation. An OHS Seminar was held in February 2011 and attended by 89 delegates. The Seminarserved to expand the knowledge of DOD officials on the nature of occupational hazards in the military.8.5.5 Monitoring OHS compliance is undertaken through the monthly and quarterly reporting system that has been instituted.In addition, on-site inspections of units were conducted. This is instrumental in rectification actions and preventativemeasures.8.5.6 The emphasis was placed on units conducting the workplace assessment as prescribed in section 8(d) of the OHS Act1993. The Hazard Identification and Risk Assessment (HIRA) was conducted in 64 units. This achievement will beimproved as the DOD builds its OHS capacity and skills. By means of the HIRA, the Unit commander is informed166ANNUAL REPORT FY 2010/2011
D E P A R T M E N T O F D E F E N C EDepartment of Defence and Military VeteransVote 21REPORT OF THE ACCOUNTING OFFICERfor the year ended 31 March 2011of health and safety risks and is in a better position to take precautionary measures or plan and budget for rectifications.The SAMHS continued to render a multi-professional OHS service at the five Regional OHS Centres. Theirprimary output being the OHS assessments conducted at units and biological monitoring of members. As regards professionalskills and staffing, it must be noted that there is a national skills shortage of occupational medical practitioners,nurses and occupational hygienists. To address this skill shortage, the SAMHS has initiated a Service LevelAgreement (SLA) with the National Institute of Occupational Health to meet this need.8.5.7 The JDOHS and IG DOD held discussions during the period under review regarding OHS inspections and audits. Thekey issue being; the building of capacity and skills. The concepts of establishing an OHS inspectorate is under discussionwith the Chief of Human Resources and requires the approval of the concept and a post structure. The IGDOD inspects the OHS management aspects during their scheduled inspections.8.5.8 The status of OHS compliance of facilities received critical attention in the department. Under the direction of theChief of Logistics the facilities refurbishment programme has been prioritised and the Works Capability Formationhas been established. This programme will see many occupational health and safety issues addressed.8.6 Military Integrated Environmental Management8.6.1 International Environmental Co-operation. The RSA-USA Environmental Security Working Group (ESWG)under the RSA-USA Defence Committee achieved all its objectives including the initiation of the Joint Guidebook onEnvironmental Auditing and attendance of the US Environment, Energy Security and Sustainability (E2S2) symposiumin June 2010 in Denver, Colorado. In collaboration with the ESWG, two events namely, on Maritime SpillResponse during August 2010 in Durban and on Contaminated Land and UXO Contamination during September 2010in Pretoria, were presented to arrange, plan and train personnel from military training areas.8.6.2 Military Range Clearance and Total Environmental Contingent Liability. The range clearance operations on theformer Hell's Gate Training Area as part of Project UMTHOMBO were concluded with the finalisation of independentquality assurance. The surface clearance operations on the thirteen identified priority areas at Madimbo TrainingArea have been initiated with one of the danger areas finalised. The development of various training modules for thefunctional streams have been finalised for delivery in May 2011 at the Centre of Excellence at De Aar. Relevant militarypersonnel are being trained to support and provide decision support to the proposed Military Range Clearancecapability, as well as the implementation of Integrated Training Area Management on military training areas. TheUXO costing model has been extended to include spill contamination, soil erosion and alien vegetation to determinethe total environmental contingent liability for disclosure in the DOD financial statements.8.6.3 Operation CORONA. DOD Environmental Services are providing environmental decision support in the re-establishmentof operational bases for the border safeguarding as part of Operation CORONA to ensure environmentalcompliance by the DOD.8.6.4 Operation VUSELELA. Operation VUSELELA projects were optimised in the Free State Province for increasedbenefit to the environment as well as the military veterans. Monitoring and control measures between the DOD,Department of Water Affairs (DWA) and its implementing agent, the Independent Development Trust (IDT) werestrengthened to improve the management of the project. The identification and verification of military veterans by theDepartment of Military Veterans for participation in this project remain a challenge for the DOD, DWA and IDT.8.6.5 Environmental Appreciation in Force Employment Planning Processes. The Joint Operations Force EmploymentRequirements and Guidelines were promulgated by CSANDF Directive 069/2010. A permanent factor "Environment"for all force employment planning processes will in future be appreciated and incorporated in planning processes. Inthis sense, environmental personnel have been involved in the planning of joint, bilateral and multi-national exercises,namely, Exercise YOUNG EAGLE, Exercise IBSAMAR II, Exercise SHARED ACCORD and Exercise BLUECLUSTER, respectively. Military environmental personnel have also been deployed in the Sudan.ANNUAL REPORT FY 2010/2011 167
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