Student Handbook and Catalog 2021-22 V2

College Catalog and Student Handbook | 21
Refunds for Drops/Reduction in Course Load
Students who drop credit courses and reduce their course
loads while remaining enrolled at the College will have
their state and designated tuition refunded, based on
the official drop date recorded by the enrollment coach
or program enrollment coach according to the following
schedule. Students who concurrently add and drop the
same number of credit hours will not be charged or
refunded for these simultaneous transactions if they occur
by the published deadlines.
Refunds for semester credit courses are calculated using
a formula based on the number of weeks scheduled for a
term or class. Students who are enrolled in semester credit
hour courses who drop a class or withdraw from school
prior to the first class day will receive a 100 percent
refund.
Students in semester credit hour courses who officially
withdraw from school or drop a course after classes begin
will have their state and designated tuition and fees
refunded according to the following schedule unless the
fees are specifically designated as nonrefundable. Class
days are defined as calendar days during which classes
are normally scheduled and not the specific days a
particular class meets.
Length of Class
Term in Weeks
Last Class Day for 70
Percent Refund
Last Class Day for 25
Percent Refund
2 or less 2 n/a
3 3 4
4 4 5
5 5 6
6 5 7
7 7 9
8 8 10
9 9 11
10 9 12
11 10 14
12 12 15
13 13 16
14 13 17
15 14 19
16 or longer 15 20
A refund of normally nonrefundable fees could be
approved in cases when the student is not accepted for
enrollment by TSTC or when a class is canceled. TSTC
reserves the right to withhold refunds when a student is
suspended for disciplinary reasons. No refunds will be
processed until time has elapsed for a check to clear the
bank. Refunds are given to a student after receipt of the
withdrawal notice from the Student Enrollment Center.
Cash refunds are not permitted. Financial aid balances and
other credit balances are disbursed via the BankMobile
Card on the date announced at registration.
Refunds for Federal Financial Aid Recipients
Special refund requirements apply to students who
receive federal aid that is classified as “Title IV” funds. Title
IV funds include awards such as Federal Pell Grant, Federal
Supplemental Educational Opportunity Grant (FSEOG),
William D. Ford Federal Direct Loans, PLUS loans and other
federal awards. Students must attend classes to remain
eligible for federal financial aid. Students who consider
withdrawing from all classes before completing 60 percent
of the semester should contact the Enrollment Center to
learn how this will affect their financial aid.
If a student reduces a course load or withdraws from
TSTC, the College and/or the student may be required to
return federal funds awarded to the student. The student
may be eligible for a refund of a portion of the state and
designated tuition paid to TSTC for that term.
An unofficial withdrawal is when the student stops
participating in all the classes during the semester, and
all final grades are F's. Students will be responsible for
repaying federal aid determined by a return of Title IV
calculation, based on the last date of participation, unless
an instructor certifies and documents that the student
was participating in at least one class after the 60 percent
point of the term or until the end of the term. A term may
consist of one or more blocks or modules.
If the student received financial assistance, the refund is
returned to the grant, scholarship or loan sources from
which the assistance was received.
A federal formula dictates the amount of Title IV aid
that must be returned to the federal government by the
College and the student. This formula applies to a student
who is receiving Title IV funds if the student withdraws
from the College before the 60 percent point in time of
the term. The percentage of Title IV aid to be returned is
equal to the number of calendar days remaining in the
term divided by the number of calendar days in the term.
Scheduled breaks of five consecutive days or more are
excluded from this calculation.
If any funds are to be returned after the refund of Title IV
aid, they are used to repay TSTC funds, state funds and
other private sources. If there is an unpaid balance, then
all aid sources are repaid before any funds are returned
Texas State Technical College
tstc.edu