BALTIC SEAENVIRONMENT PROCEEDINGS No. 59 - Helcom

The system is for use between combatting authorities to exchange information when
pollution of the sea has occurred or when a treat of such i present.
The POLREP BALTIC is divided into three parts:
- Part I or POLWARN (POLlution WARNing) is used to give information or warning of
pollution or treat of pollution. When POLWARN is used as a warning it should be
transmitted with the traffic priority URGENT. Such a POLREP should always be followed
up by a supplementary POLREP or be cancelled.
- Part II or POLINF (POLlution INFormation) is used to give detailed information about
the incident.
- Part III or POLFAC (POLlution FACilities) is used for matters related to assistance. If
necessary this POLREP can be transmitted with traffic priority URGENT.
Chapter 5.5 POLLUTION REPORT BALTIC (POLREP BALTIC) gives detailed
information on the POLREP system including:
- summarized list on POLREP BALTIC (annex 1)
- detailed explanations of the report heading and the item numbers in Part
the POLREP BALTIC
I, II and
- POLREP BALTIC sample messages illustrating how the system can be used for different
purposes.
Chapter 5.6 INTERNATIONAL EARLY WARNING REPORTING SYSTEM FOR
POLLUTION CAUSED BY ALGAL BLOOMS contains a reporting format (annex 2) to
cover “natural” pollution incidents in the form of algal blooms. The format is approved by
the 15th meeting of the Combatting Committee in accordance with HELCOM
Recommendation IO/ 1.
Chapter 6 GUIDELINES FOR REQUEST AND PROVIDING OF ASSISTANCE contains
guide lines for requiring and providing assistance for combatting spillages of oil or other
harmful substances at sea according to Annex VI, regulation 8 of the Helsinki Convention.
Request for assistance from a Contracting Party (Requesting Party) shall be made by the
competent authority and be addressed to the Competent authority of another Contracting
Party (assisting party).
The requesting party is responsible for necessary domestic arrangements for border
passage, housing, base arrangements etc.
Request by telephone shall always be confirmed by telex.
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