Pandemic Influenza Plan - Questar III

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Section 13: Public Health Preparedness Informatics <strong>III</strong>. Program <strong>Plan</strong>ning, Support and Response A. Command and Control 1. Incident tracking, management and Situation reports. Communication in form of textual dialogue and Situation reporting regarding incidents is currently maintained through three Lotus Notes BMLs. NYSDOH staffed Health and EMS desks at the State ECC utilize OPSHealth EOps, OPSEMS EOps BMLs for reporting out to agency response staff. These feed the SitRep BML which is used for internal reporting and assembly of internal and external Situation Reports. An Incident Management TeamRoom in Lotus Notes is available to provide a document management tool for DOH Incident Management staff. It will be used for collaboration and SitRep report assembly during PHP Events. It uses the Teamroom template of Lotus Notes to support (1) a repository of reference and plan documents; (2) an document security system to control authoring, reading, review and approval/finalization of reports; (3) organization of emergency staff into electronic workflow teams such as sanitarians, epidemiologists, communicable disease experts, EMS, radiological staff, etc, that can be changed as the emergency develops; (4) grouping of calendars for scheduling activities; and, (5) a means to assign tasks (missions) and track their progress. 2. Inclusion, Cross Jurisdiction and Rapid Commerce Access Aside from the Scope of Commerce access described above, Tribal Nations within NYS boarders (Appendix 13-D) and external health jurisdictions of NYC, New Jersey, and Connecticut have access accounts on the Commerce system. Several out of state hospitals in close proximity to the NYS border in NYC metro area have commerce accounts and are linked to HERDS. These include the states of New Jersey, Connecticut, and Pennsylvania. A cross jurisdictional communications directory tool is available to provide contact information for the external health jurisdictions. Key response agencies such NYS Office of Mental Health (OMH) and their associated mental health facilities, Department Agriculture and Markets, Department of Environmental Conservation, State Emergency Management Office (SEMO) have accounts on the Commerce System. A list of participating state agencies is provided in Appendix 13-D. United States DHHS Region II has organizational account access to Commerce. An electronic pass-through mechanism has been established to allow linkage of NYSDOH commerce users to the NYC Jurisdiction HAN system. HIN coordinator roles at LHDs are provided with a utility (DOC-L) to rapidly sign-up local response partner organizations and affiliate them with their local health department organization on the commerce system. These would include local fire, law enforcement and schools. The DOC-L sign-up allows local response partners access to health alerts and other ‘open-access’ resources on the commerce system and further enhances the capacity of LHDs to use the IHANS system to alert local February 7, 2006 13-16
Section 13: Public Health Preparedness Informatics partners within their jurisdiction. The DOC-L system is available through thee normal account tools for LHDs and can be found at: https://commerce.health.state.ny.us/hin/software/coord.html ‣ Action items: o Expand out reach to tribal nations, border states and Canada to recruit additional commerce account users and linkage to HERDS for these jurisdictions. o Test and validate existing accounts and contact information for tribes, external jurisdictions and external state/federal agencies. o Work with LHDs to implement use of the DOC-L system for sign-up of local response partners 3. Demographic Profiles Demographic profiles of local communities (including special needs populations and language minorities) required for inclusion in the operational plan can be reported and tracked through the County HERDS Instance [also known as County Surveillance and Reporting System (cosur)]. These can be linked to the HERDS GIS visualization as well as to person-attributes in the professional medical volunteer and NYSDOH volunteer database system. ‣ Action items: o Expand LHD PHP survey to include Local Demographic Profile Information reporting. 4. Communications, Notification and Alerting The NYSDOH Public Health Preparedness unit has overall programmatic responsibility for oversight of the IHANS system. They are responsible for coordination of access rules, use and functional requirements for the system (Notification System business rules are in Appendix 13-B). The Communications Directory and IHANS System will be used for creating HAN postings and generating related emergency notifications at various levels of urgency during a pandemic. These will be delivered to personnel in key communications directory roles at NYSDOH regional offices, local health departments, hospitals, nursing homes, laboratories, home health care, diagnostic and treatment centers, adult care facilities, tribal nations, external agencies and local response partners as required. Regional offices and local health jurisdictions are able to use the IHANS alert tool to transmit notifications and post HAN alerts within their regions/jurisdictions to the recipient organizations as described above. The NYSDOH Health Alert BML in Lotus Notes will be the central receipt and warning point for notifications from other external agencies such as the CDC/HAN, CDC/Epi-X, CDC/Other, SEMO, Department of Agriculture and Markets, Department of Environmental Conservation and NYS Office of Homeland Security to February 7, 2006 13-17
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February206 Pandemic Plan NewYorkSt
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Introduction Pandemic influenza occ
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example, at this time, it is realis
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Acronyms (cont.) IND IHANS IRB ISHS
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Section 1: Command and Control I. O
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Section 1: Command and Control pers
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February 7, 2006 Appendix 1-A
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Appendix 1-B The Public Health Law
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Appendix 1-B communicable diseases
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Appendix 1-C Management Office or t
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Appendix 1-E Suspension of Public M
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Appendix 1-G A Guide to New York St
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Appendix 1-G health commissioner. P
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Appendix 1-G 8. State Institutions
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Appendix 1-G b. Governor May Invoke
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Appendix 1-G may direct, pursuant t
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Appendix 1-G c. Commissioner of Gen
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Appendix 1-G Designation of emergen
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Appendix 1-G physician’s assistan
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Appendix 1-H Summary of Public Offi
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Section 2: Surveillance and Laborat
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Appendix 2-A • Surveillance Crite
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Appendix 2-A • In New York City,
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NYSDOH Novel Influenza Case Report
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Appendix 2-C to health care provide
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Virus Detection History NYS Lab Num
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Section 3: Healthcare Planning and
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Section 4: Infection Control I. Ove
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Section 4: Infection Control I. Ove
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Section 4: Infection Control A. Bas
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Section 4: Infection Control Drople
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Section 4: Infection Control • Pe
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Section 4: Infection Control o Noti
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Section 4: Infection Control E. Coh
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Section 4: Infection Control If wid
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Section 4: Infection Control • En
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Section 4: Infection Control should
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Section 4: Infection Control Policy
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Section 4: Infection Control o Staf
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Section 4: Infection Control • De
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Section 4: Infection Control • Pr
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Section 4: Infection Control The ma
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Section 4: Infection Control • Up
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Section 4: Infection Control Health
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Appendix 4-A Soiled linen and laund
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Appendix 4-B Respiratory Hygiene/Co
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Section 5: Clinical Guidelines I. O
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Section 5: Clinical Guidelines incu
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Section 5: Clinical Guidelines 1) N
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Section 5: Clinical Guidelines infe
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Section 5: Clinical Guidelines Alth
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Section 5: Clinical Guidelines Infe
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Section 5: Clinical Guidelines •
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Appendix 5-B Clinical Evaluation of
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Appendix 5-C Special Situations and
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Appendix 5-D handling soiled laundr
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DRAFT Appendix 5-E Footnotes to App
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Appendix 5-F February 7, 2006 1
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Appendix 5-F 7. Guidance on the eva
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Appendix 5-H Source: U.S. Departmen
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February 7, 2006 2 Appendix 5-I
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Appendix 5-J Clinical Presentation
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Appendix 5-J diabetes mellitus), re
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Appendix 5-J resistant S. aureus (M
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Appendix 5-K eight patients—all o
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Appendix 5-L Guidelines for Managem
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Appendix 5-L testing should be perf
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Appendix 5-L February 7, 2006 5
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Section 6: Vaccine Procurement, Dis
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Appendix 6-A Vaccine Priority Group
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Appendix 6-B Mass Clinic Planning O
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Appendix 6-C Vaccine and Antiviral
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Appendix 6-C 1. Request Phase The r
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Appendix 6-C 3. Receipt and Sign-of
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Appendix 6-C • Work with local he
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Section 7: Antiviral Medication Pro
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Appendix 7-A Characteristics of Ant
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Appendix 7-B a The drug package ins
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Appendix 7-C 7 HCWs in emergency de
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Section 8: Travel-Related Disease C
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Appendix 8-A Home or Community-Base
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Appendix 8-B Contact Identification
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Appendix 8-B • Determine the time
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Appendix 8-C Administrative Data: S
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Appendix 8-D CONTACT DAILY TEMPERAT
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Appendix 8-F Definitions: Intervent
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Appendix 8-F facility. No specific
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Appendix 8-F • Resources Required
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Appendix 8-G Business Pandemic Infl
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Appendix 8-G 4. Allocate resources
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Appendix 8-H CDC guidelines suggest
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Appendix 8-H If I am not masked I
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Appendix 8-H NYSDOH Model Influenza
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Appendix 8-H I understand that if
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Section 9: Communications I. Overvi
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Section 9: Communications and commu
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Section 9: Communications web pages
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Section 9: Communications backup to
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Appendix 9-A Public Health Risk Com
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Appendix 9-C New York State Departm
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Appendix 9-C PRE-EVENT MESSAGE MAP:
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Appendix 9-C PROTECTIVE MESSAGE MAP
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Appendix 9-C TREATMENT MESSAGE MAP:
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