Pandemic Influenza Plan - Questar III

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Section 13: Public Health Preparedness Informatics ‣ LHD Action items: • Account Maintenance and Recruitment. LHDs should assure that all public health preparedness personnel have their own, active Commerce accounts and that addition of local response partners occurs through the DOC-L process. • Training. LHDs should appropriate personnel, i.e., communicable disease, emergency response, and administrative staff attend the ongoing Commerce strategic rollout sessions where they are being provided training on the use of the tools for alerting: o the use of the persons emergency contact screens in the communications directory for maintaining 24/7 emergency and business contact information, o use of the list tool, for creating predefined contact lists for specific purposes which will help to expedite the alerting process during a pandemic, and finally, o use of the notification system itself for creating open or targeted HAN postings and for sending out notifications to specific roles and contact lists. • Completion of Alerting Certification Process. LHDs should complete certification process for use of the alert system and use it on a routine basis. • Establish Pre-recorded Messages for Alert Tool. Work with BHNSM to establish pre-recorded messages for use in the voice component of the alert system for pandemic influenza notifications. 5. Volunteer Rosters The NYSDOH Public Health Preparedness (PHP) unit has overall programmatic responsibility for oversight of the Professional Medical Volunteer and NYSDOH emergency contact and volunteer database system. The Bureau of Narcotics Enforcement (BNE) has program responsibility for recruitment and processing licensed prescribing practitioners to the commerce system. PHP is responsible for recruitment of non-prescribing practitioners (i.e., nurses) to the commerce system. BHNSM is responsible for working with PHP program to migrate the existing commerce volunteer database to compliance with the Emergency System for Advance Registration of Volunteer Health Professionals (ESAR-VHP) Program. The Public Affairs Group (PAG) and PHP are responsible for promotion of use of the commerce system by practitioners for preparedness and volunteer signup. The Professional Medical Volunteer database will provide a roster of medical volunteers for use by local and State Health for deployment in support of surge. IHANS will provide the alerting functionality to notify volunteers of activation. HERDS forms will be used to track requests for and arrival of volunteer resources at the county or facility level. The Commerce HERDS GIS will enable statewide spatial visualization of medical staff assets deployed as volunteers, facilities/counties with needs and those with resources available. Reporting out to external federal organizations, processes will occur using existing automated messaging systems within Commerce based on CDC PHIN/MS message transport standards and standardized XML message content as required. February 7, 2006 13-20
Section 13: Public Health Preparedness Informatics In order to assure adequate volunteer capacity to exercise the Informatics infrastructure the agency will engage in the following planning and preparedness activities ‣ Action items: • Assure ongoing use of HPN by Individual Licensed Medical Professionals (LMPs). To assure that LMPs return to and use the HPN on a frequent basis the NYSDOH will engage in a process to add value and interest for LMPs in accessing the HPN. This is essential to assuring account viability and knowledge of use of the HPN. The PAG and PHP units will: o Establish an HPN Editorial Board staffed by NYSDOH lead program experts in Wadsworth, Community Health, Environmental Health, Zoonoses Program to identify content of interest to practitioners, post it on the HPN o Use the alert system to notify practitioners of new postings on HAN and materials of interest on commerce o Provide electronic training courses on the HPN as in pandemic flu preparedness and hot topics such as avian influenza. o Develop a process to allow CMEs to be provided for use of the HPN. • Promotion of Volunteer Sign Up. PHP program and BNE will partner with state and local professional societies to promote volunteer sign-up as part of the HPN registration process for prescription pad registration. • Maintenance of Up to Date Contact Information for Practitioners in ComDir. ComDir will be the authoritative source of practitioner contact information. Assurance of accurate and up to date contact information in ComDir will be achieved by assuring practitioners’ offices are brought on to HPN as organizations and that they have coordinators who update contact information on behalf of the practice. Utilizing the notification system to deliver alerts, advisories and informational messages describing available content of interest will be an incentive to practitioners to keep their accounts active and contact information up to date. Commerce logins will be modified to require review/update of contact information every 3 months. • Program development of HERDS Tracking Forms. NYSDOH PHP program will work with BHNSM to develop the required HERDS forms for volunteer resource deployment, needs and availability reporting by LHDs and health facilities. 6. Information and Data Sharing and Linkage HERDS PHP surveys of LHDs demonstrate that they share case information with other LHDs and hospitals. NYSDOH has established regional, cross jurisdictional executive dashboard system on Commerce that was used in support of the Republican National Convention planning and preparedness. The system provides regional access to linked data sets across all data systems within the commerce information domain that relate to support of planning, preparedness, surveillance and response for a PHP event. Data sharing agreements will be implemented to facilitate active statewide and/or regional cross-jurisdiction participation in the dashboard system for data sharing, visualization and linkage in a widespread PHP event. PHP Program, house February 7, 2006 13-21
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February206 Pandemic Plan NewYorkSt
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Introduction Pandemic influenza occ
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example, at this time, it is realis
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Acronyms (cont.) IND IHANS IRB ISHS
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Section 1: Command and Control I. O
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Section 1: Command and Control pers
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February 7, 2006 Appendix 1-A
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Appendix 1-B The Public Health Law
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Appendix 1-B communicable diseases
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Appendix 1-C Management Office or t
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Appendix 1-E Suspension of Public M
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Appendix 1-G A Guide to New York St
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Appendix 1-G health commissioner. P
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Appendix 1-G 8. State Institutions
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Appendix 1-G b. Governor May Invoke
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Appendix 1-G may direct, pursuant t
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Appendix 1-G c. Commissioner of Gen
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Appendix 1-G Designation of emergen
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Appendix 1-G physician’s assistan
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Appendix 1-H Summary of Public Offi
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Section 2: Surveillance and Laborat
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Appendix 2-A • Surveillance Crite
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Appendix 2-A • In New York City,
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NYSDOH Novel Influenza Case Report
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Appendix 2-C to health care provide
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Virus Detection History NYS Lab Num
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Section 3: Healthcare Planning and
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Section 4: Infection Control I. Ove
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Section 4: Infection Control I. Ove
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Section 4: Infection Control A. Bas
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Section 4: Infection Control Drople
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Section 4: Infection Control o Noti
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Section 4: Infection Control E. Coh
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Section 4: Infection Control If wid
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Section 4: Infection Control should
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Section 4: Infection Control Policy
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Section 4: Infection Control The ma
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Section 4: Infection Control Health
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Appendix 4-A Soiled linen and laund
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Appendix 4-B Respiratory Hygiene/Co
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Section 5: Clinical Guidelines I. O
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Section 5: Clinical Guidelines incu
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Section 5: Clinical Guidelines 1) N
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Section 5: Clinical Guidelines infe
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Section 5: Clinical Guidelines Alth
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Section 5: Clinical Guidelines Infe
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Section 5: Clinical Guidelines •
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Appendix 5-B Clinical Evaluation of
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Appendix 5-C Special Situations and
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Appendix 5-D handling soiled laundr
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DRAFT Appendix 5-E Footnotes to App
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Appendix 5-F February 7, 2006 1
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Appendix 5-F 7. Guidance on the eva
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Appendix 5-H Source: U.S. Departmen
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February 7, 2006 2 Appendix 5-I
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Appendix 5-J Clinical Presentation
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Appendix 5-J diabetes mellitus), re
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Appendix 5-J resistant S. aureus (M
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Appendix 5-K eight patients—all o
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Appendix 5-L Guidelines for Managem
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Appendix 5-L testing should be perf
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Appendix 5-L February 7, 2006 5
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Section 6: Vaccine Procurement, Dis
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Appendix 6-A Vaccine Priority Group
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Appendix 6-B Mass Clinic Planning O
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Appendix 6-C Vaccine and Antiviral
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Appendix 6-C 1. Request Phase The r
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Appendix 6-C 3. Receipt and Sign-of
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Appendix 6-C • Work with local he
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Section 7: Antiviral Medication Pro
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Appendix 7-A Characteristics of Ant
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Appendix 7-B a The drug package ins
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Appendix 7-C 7 HCWs in emergency de
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Section 8: Travel-Related Disease C
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Appendix 8-A Home or Community-Base
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Appendix 8-B Contact Identification
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Appendix 8-B • Determine the time
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Appendix 8-C Administrative Data: S
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Appendix 8-D CONTACT DAILY TEMPERAT
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Appendix 8-F Definitions: Intervent
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Appendix 8-F facility. No specific
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Appendix 8-F • Resources Required
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Appendix 8-G Business Pandemic Infl
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Appendix 8-G 4. Allocate resources
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Appendix 8-H CDC guidelines suggest
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Appendix 8-H If I am not masked I
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Appendix 8-H NYSDOH Model Influenza
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Appendix 8-H I understand that if
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Section 9: Communications I. Overvi
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Section 9: Communications web pages
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Appendix 9-A Public Health Risk Com
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Appendix 9-C New York State Departm
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Appendix 9-C PRE-EVENT MESSAGE MAP:
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Appendix 9-C PROTECTIVE MESSAGE MAP
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Appendix 9-C TREATMENT MESSAGE MAP:
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Appendix 9-C BUSINESS CONTINUITY PR
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Section 10: Training and Education
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