The University of California Libraries: A Plan for Development (1977)

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140 The University of California Libraries and additional appropriations for salaries of almost $15 million (not counting salary raises), an increase it would appear unrealistic to expect. Fortunately, the measures discussed in the previous chapter provide a very real basis for hope that both problems can be solved; that is, that the workload problems can be overcome and that salary costs can be kept in check. These measures, in fact, constitute another reason for abandonment of previous budgetary practice. Automated systems already in operation in many libraries allow processing of material on a more timely basis, reduction in the rate of rise of salary costs, and even the possibility of reducing the number of positions allocated to some operations. As noted in earlier chapters, additional personnel are needed in public service areas, and the savings in technical processing areas can be used to provide this help. Some increase in the total number of staff will still be required, but the rate of increase can be reduced substantially, assuming that the level of enrollment and the level of acquisitions both remain fairly constant. Cataloging. Particularly in the cataloging area, as discussed in the previous chapter, it appears that dramatic increases in productivity can be attained through the use of on-line shared cataloging systems. Markuson, in her study of 80 users of the OCLC system, found major changes in the following operations (listed in order of the percentage of libraries reporting major changes): LC card ordering 91.7 percent Local card production 86.4 percent Searching for catalog copy 80.0 percent Preparation of catalog copy 68.3 percent Preliminary filing 59.7 percent LC proof slip maintenance 55.9 percent 1 The reason for most of these changes is obvious: if cards are ordered and received automatically as a result of searches on the terminals, only cards without Roman alphabet characters must be ordered or produced otherwise. The change in preliminary filing arises from the 1 Barbara Evans Markuson, "The Ohio College Library Center," Library Technology Reports, v. 12, no. 1 (January 1976), p. 85.
IX. Staffing 141 fact that the cards are received already arranged by the computer in preliminary filing order. Markuson also received numerous comments which indicated that the system had enabled libraries to eliminate large backlogs. Once such backlogs are overcome (or if there are not backlogs), it appears that reductions in cataloging staffing levels can then be made. Hewitt's study of the 47 charter members of OCLC found that sixty-three percent had reduced cataloging staff at the time of the survey, with a total of almost 77 net positions dropped; in addition, numerous transfers of personnel to other functions had occurred. 2 Another writer reports that one large university library has dropped 23 positions since it went online in 1971. 3 In Markuson's study, "about 85% of the respondents" felt that "OCLC could result in reduction of some clerical positions" (unfortunately, "through an oversight, a parallel question about reduction of professional staff was not asked"). She points out, however, that "OCLC cost savings are not automatic," and that virtually all those libraries surveyed agreed that "cost benefits and savings will not be realized unless careful thought is given to how the OCLC system will be integrated into local operations." 4 Undoubtedly, also, Parkinson's Law goes into full operation unless care is taken to prevent it, and Hewitt notes that much depends on whether reduction in costs is a library's objective or not: Only ten of the charter member libraries described their principal objective for participation as the reduction of operating costs, or, in OCLC's terms, to reduce 'the rate of rise of per unit cost' of library service. Of these, 80% judged the system to be successful in meeting this objective. On the other hand, directors of only 41% of all other libraries stated that this objective had been met in their libraries. It is obvious, therefore, that commitment of individual libraries to this objective is an important factor in its achievement. He concludes that whether or not such decreases occur "will depend, for the most part, on the aggressive pursuit of this objective by 2 Joe A. Hewitt, "The Impact of OCLC," American Libraries, v. 7, no. 5 (May 1976), pp. 273-274. 3 Martin R. Miller, Library Networks '74-'75, Knowledge Industry Publications, 1974, p. 5. 4 Markuson, p. 97.
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A PLAN FOR DEVELOPMENT Office of th
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PREFACE The first draft of the plan
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goals of the library system on a mu
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CHAPTER I THE UNIVERSITY AND ITS LI
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I. The University and Its Libraries
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CHAPTER II THE FUNCTION OF THE LIBR
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II. The Function of the Library 29
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CHAPTER III THE NEED FOR A NEW APPR
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III. The Need for a New Approach 37
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CHAPTER IV A UNIVERSITY LIBRARY SYS
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IV. A University Library System 47
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CHAPTER V IDENTIFICATION AND LOCATI
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V. Identification and Location 59
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V. Identification and Location 61 e
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V. Identification and Location 63 a
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V. Identification and Location 65 i
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V. Identification and Location 67 1
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V. Identification and Location 69 c
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V. Identification and Location 71 B
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V. Identification and Location 75 o
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V. Identification and Location 77 N
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CHAPTER VI DELIVERY AND USE OF MATE
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VI. Delivery and Use 81 At the depa
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VI. Delivery and Use 83 which they
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VI. Delivery and Use 85 3. "If the
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VI. Delivery and Use 87 At the camp
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Page 109 and 110: VI. Delivery and Use 99 its develop
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Page 113 and 114: VII. Information and Instruction 10
Page 123 and 124: CHAPTER VIII ACQUISITION AND PROCES
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Page 129 and 130: Table 15 UNIVERSITY OF CALIFORNIA M
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Page 148 and 149: 138 The University of California Li
Page 157 and 158: CHAPTER X HOUSING THE LIBRARY SYSTE
Page 159 and 160: X. Housing 149 The shortage of spac
Page 161 and 162: X. Housing 151 visited each campus,
Page 163 and 164: X. Housing 153 Year Actual FTE Staf
Page 165 and 166: Table 23 X. Housing 155 Space Requi
Page 167 and 168: X. Housing 157 Total, All Campuses
Page 169 and 170: X. Housing 159 Table 26 Total New L
Page 171 and 172: X. Housing 161 asf, the low figure
Page 173 and 174: X. Housing 163 not be housed in exi
Page 175 and 176: X. Housing 165 Table 30 Cost of Sub
Page 177 and 178: X. Housing 167 that are meant. Howe
Page 179 and 180: X. Housing 169 Third! (There is a h
Page 181 and 182: X. Housing 171 that "past use" is "
Page 183 and 184: X. Housing 173 Table 32 Costs of Sh
Page 185 and 186: X. Housing 175 monographs, on the o
Page 187 and 188: X. Housing 177 For the purposes of
Page 189 and 190: X. Housing 179 degree of overlap be
Page 191 and 192: X. Housing 181 • that brief bibli
Page 193 and 194: X. Housing 183 Region. The principa
Page 195: X. Housing 185 Table 35 Estimated N
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190 The University of California Li
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