The University of California Libraries: A Plan for Development (1977)

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174 The University of California Libraries The methods shown on lines 5 and 6 are based on conventional shelves, but arranged in two tiers, one above the other, and the books shelved two deep, one row behind the other. In the first of these two calculations, it is assumed that the books will be kept in call number sequence, so that they can be consulted by users who need to examine bodies of material on particular subjects. In such an arrangement, utilization of the full shelving capacity becomes impractical, because at some point "the cost of labor required for shifting" books in order to add new volumes and still maintain the call number sequence becomes "so great that it will be uneconomical to permit further congestion." 11 Keyes Metcalf, perhaps the foremost authority on the subject, suggests that for this reason 86 percent of the absolute capacity should be considered "the complete working capacity," 12 and the calculations on line 5 are made on this basis. Even allowing for this factor, however, the cost per volume is 7 cents less than the Hallowell system. Line 6 shows the cost of the same type of shelving, but with books arranged by several size categories, and shelved in the same order as they are received. In this method, the shelves can be filled completely, and full capacity can therefore (at least theoretically) be reached. Arranging volumes by size also increases shelving efficiency. For these reasons, the unit cost for this method is significantly lower: $1.27 per volume, or 41 cents less than the method on line 5. It is clear from this analysis that either method 5 or method 6 should be used, the latter if maximum economy is desired, and the former if on-the-shelf consultation by users is necessary. Whether such consultation is necessary or not will depend largely on the nature of the specific items placed in the compact shelving facilities. If they are predominantly back runs of periodicals, for example, this provision may not be required; if they are primarily 11 Keyes D. Metcalf, Planning Academic and Research Library Buildings, McGraw-Hill, 1971, p. 155. 12 Ibid.
X. Housing 175 monographs, on the other hand, provision for consultation may be necessary if the University's research capabilities are not to be impaired. As a practical matter, the decision need not be made at this point; the construction details are the same, under either method, and use of the materials can be monitored as the shelving fills up. If the experience in the first few years indicates that provision for consultation is necessary, the materials can be kept in call number sequence and the working capacity of the compact shelving facility will simply be reached sooner than would otherwise be the case. What is most likely is that some material will be arranged in call number sequence, and some not, but the precise amounts that might be arranged by the two methods are impossible to estimate at this time. To be conservative, the discussion that follows assumes that consultation by users of all materials may be needed, and the calculations are based on method 5. Bibliographic Records. To the cost of equipment and space for this alternative must be added several other elements of cost, among them the cost of changing bibliographic records to reflect the changed location of the material. The procedure proposed is to construct a brief bibliographic record for both the on-line union catalog and the automated circulation system, and to use the latter to "charge out" the book to the compact shelving facility. Users consulting the online catalog will find the location recorded there; those who use the card catalog and look for the book on the open shelves will not find it, of course, but on inquiry will be told that it is charged to the compact facility. The cost of constructing the necessary brief records is estimated at $1.00 per volume. 13 Construction Costs. Another obvious element is the cost of constructing the building to house the equipment and books. This cost varies depending on the location of the facility: whether it is built on a campus or at a low-cost industrial site, and whether it is 13 An added advantage to this approach is that the arbitrary item numbers used in the circulation system may be assigned to volumes on their way to storage by size ranges, and this number can then do double duty as the inventory control number in storage.
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A PLAN FOR DEVELOPMENT Office of th
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PREFACE The first draft of the plan
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goals of the library system on a mu
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CHAPTER I THE UNIVERSITY AND ITS LI
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I. The University and Its Libraries
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CHAPTER II THE FUNCTION OF THE LIBR
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II. The Function of the Library 29
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CHAPTER III THE NEED FOR A NEW APPR
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III. The Need for a New Approach 37
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CHAPTER IV A UNIVERSITY LIBRARY SYS
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IV. A University Library System 47
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CHAPTER V IDENTIFICATION AND LOCATI
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V. Identification and Location 59
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V. Identification and Location 61 e
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V. Identification and Location 63 a
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V. Identification and Location 65 i
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V. Identification and Location 67 1
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V. Identification and Location 69 c
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V. Identification and Location 71 B
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V. Identification and Location 73 t
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V. Identification and Location 75 o
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V. Identification and Location 77 N
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CHAPTER VI DELIVERY AND USE OF MATE
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VI. Delivery and Use 81 At the depa
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VI. Delivery and Use 83 which they
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VI. Delivery and Use 85 3. "If the
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VI. Delivery and Use 87 At the camp
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VI. Delivery and Use 89 The allocat
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VI. Delivery and Use 91 In the mean
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VI. Delivery and Use 93 2) That int
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VI. Delivery and Use 95 At the syst
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VI. Delivery and Use 97 Several alt
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VI. Delivery and Use 99 its develop
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CHAPTER VII INFORMATION AND INSTRUC
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VII. Information and Instruction 10
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CHAPTER VIII ACQUISITION AND PROCES
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VIII. Acquisition and Processing 11
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Table 15 UNIVERSITY OF CALIFORNIA M
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Page 133 and 134: VIII. Acquisition and Processing 12
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Page 148 and 149: 138 The University of California Li
Page 157 and 158: CHAPTER X HOUSING THE LIBRARY SYSTE
Page 159 and 160: X. Housing 149 The shortage of spac
Page 161 and 162: X. Housing 151 visited each campus,
Page 163 and 164: X. Housing 153 Year Actual FTE Staf
Page 165 and 166: Table 23 X. Housing 155 Space Requi
Page 167 and 168: X. Housing 157 Total, All Campuses
Page 169 and 170: X. Housing 159 Table 26 Total New L
Page 171 and 172: X. Housing 161 asf, the low figure
Page 173 and 174: X. Housing 163 not be housed in exi
Page 175 and 176: X. Housing 165 Table 30 Cost of Sub
Page 177 and 178: X. Housing 167 that are meant. Howe
Page 179 and 180: X. Housing 169 Third! (There is a h
Page 181 and 182: X. Housing 171 that "past use" is "
Page 183: X. Housing 173 Table 32 Costs of Sh
Page 187 and 188: X. Housing 177 For the purposes of
Page 189 and 190: X. Housing 179 degree of overlap be
Page 191 and 192: X. Housing 181 • that brief bibli
Page 193 and 194: X. Housing 183 Region. The principa
Page 195: X. Housing 185 Table 35 Estimated N
Page 220: 210 The University of California Li
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The University of California Libraries: A Plan for Development (1977)

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