The University of California Libraries: A Plan for Development (1977)

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198 The University of California Libraries area as necessary to maintain the present ratio of library users to staff. Housing the Library System (pages 147-185). No funds for construction of library facilities have been approved for several years, and by standard formulas the University libraries are now deficient in space by almost 250,000 square feet. Assuming continuation of the present methods of housing library collections, this deficiency will grow to over three quarters of a million square feet by the end of another ten years. Considering the magnitude of the problem and the fact that construction costs continue to escalate, it is obvious that all reasonable alternatives to present housing methods should be explored. To accomplish this task, data was collected on the size and characteristics of each library, the patterns of recorded use of materials, and other information related directly or indirectly to the space problem. A computerized simulation model was then designed to calculate the effect, in both space and funds required, of each of a number of alternatives, singly and in combination. Based on the results, the plan rejects the alternatives of large-scale weeding and microfilming of existing collections as unfeasible and not cost-effective. It does appear, however, that the use of compact shelving techniques on a regional basis would offer significant economies, and could be implemented in such a way that service to users would not be seriously degraded--and might in fact be improved. As noted in Chapter IV, not all material is needed immediately, and material needed only within two days (the regional goal) might be provided more efficiently from a regional facility than from individual campuses. Some additional construction of traditional open-stack library facilities on campuses will still be necessary to accommodate the material likely to be used frequently, but the amount of such construction will be much less than without the regional facilities. The regional facilities could also be used by CSUC and other institutions on a cost-sharing basis. More extensive use of microforms under one set of circumstances also appears to be advisable. If a microform edition of a current journal is available, and is suitable for research use in microform, several benefits resulting from procuring the microform edition and retaining it in lieu of binding the originals. Space is saved; binding costs are eliminated; the possibility of theft is sharply reduced; the material
XII. Summary 199 can be preserved more easily; and the material is not made inaccessible by being sent to the bindery at the time of peak usefulness. The plan therefore recommends: • that two regional compact shelving facilities be constructed, one in the North and one in the South; • that when a microfilm edition of a current journal is available, the microfilm edition be subscribed to in addition to the full-size copy, and that the microfilm edition be retained in lieu of binding the originals. Governance of the Library System (pages 187-192). No change in the present system of governance appears to be needed or desirable, except that provision must be made for governance of the regional systems. For this there is precedence in the existing Northern Regional Library System, which has a Board of Directors consisting of the University Librarians of the four Northern campuses and the Executive Director of Universitywide Library Planning. The Board reports to a subcommittee of the Systemwide Library Policy Steering Committee, and staff members assigned to regional projects report administratively to the Executive Director. Following this model, the plan recommends: • that a Board of Directors be created for the Southern region as well; • that the regional Boards be charged with determining operating procedures for each region, with policy guidance from the office of the Executive Director and the Library Policy Steering Committee; • that each region have an advisory committee composed of administrators, faculty, and students; • that the director or coordinator of each regional facility report, for administrative purposes, to the Executive Director; • that representatives of other institutions that participate in the use of the facility serve on the regional Board in a liaison capacity, and be represented on the advisory committee. Advantages of the System. The advantages of the multi-level system are enumerated in greater detail in the separate chapters, but may be summarized as follows: 1. Through the use of technology already available, a much greater percentage of the library material available in the University collections can be identified and located.
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A PLAN FOR DEVELOPMENT Office of th
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PREFACE The first draft of the plan
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goals of the library system on a mu
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CHAPTER I THE UNIVERSITY AND ITS LI
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I. The University and Its Libraries
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CHAPTER II THE FUNCTION OF THE LIBR
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II. The Function of the Library 29
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CHAPTER III THE NEED FOR A NEW APPR
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III. The Need for a New Approach 37
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CHAPTER IV A UNIVERSITY LIBRARY SYS
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IV. A University Library System 47
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CHAPTER V IDENTIFICATION AND LOCATI
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V. Identification and Location 59
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V. Identification and Location 63 a
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V. Identification and Location 67 1
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V. Identification and Location 71 B
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V. Identification and Location 77 N
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CHAPTER VI DELIVERY AND USE OF MATE
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VI. Delivery and Use 81 At the depa
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VI. Delivery and Use 83 which they
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VI. Delivery and Use 85 3. "If the
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VI. Delivery and Use 87 At the camp
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VI. Delivery and Use 89 The allocat
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VI. Delivery and Use 91 In the mean
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VI. Delivery and Use 93 2) That int
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VI. Delivery and Use 95 At the syst
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VI. Delivery and Use 97 Several alt
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VI. Delivery and Use 99 its develop
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CHAPTER VII INFORMATION AND INSTRUC
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VII. Information and Instruction 10
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CHAPTER VIII ACQUISITION AND PROCES
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VIII. Acquisition and Processing 11
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Table 15 UNIVERSITY OF CALIFORNIA M
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138 The University of California Li
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Page 157 and 158: CHAPTER X HOUSING THE LIBRARY SYSTE
Page 159 and 160: X. Housing 149 The shortage of spac
Page 161 and 162: X. Housing 151 visited each campus,
Page 163 and 164: X. Housing 153 Year Actual FTE Staf
Page 165 and 166: Table 23 X. Housing 155 Space Requi
Page 167 and 168: X. Housing 157 Total, All Campuses
Page 169 and 170: X. Housing 159 Table 26 Total New L
Page 171 and 172: X. Housing 161 asf, the low figure
Page 173 and 174: X. Housing 163 not be housed in exi
Page 175 and 176: X. Housing 165 Table 30 Cost of Sub
Page 177 and 178: X. Housing 167 that are meant. Howe
Page 179 and 180: X. Housing 169 Third! (There is a h
Page 181 and 182: X. Housing 171 that "past use" is "
Page 183 and 184: X. Housing 173 Table 32 Costs of Sh
Page 185 and 186: X. Housing 175 monographs, on the o
Page 187 and 188: X. Housing 177 For the purposes of
Page 189 and 190: X. Housing 179 degree of overlap be
Page 191 and 192: X. Housing 181 • that brief bibli
Page 193 and 194: X. Housing 183 Region. The principa
Page 195: X. Housing 185 Table 35 Estimated N
Page 198 and 199: 188 The University of California Li
Page 220: 210 The University of California Li
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The University of California Libraries: A Plan for Development (1977)

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