The University of California Libraries: A Plan for Development (1977)

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142 The University of California Libraries administrators in individual libraries." 5 Circulation. On-line circulation systems such as those now being installed in the University of California libraries are relatively new, but it is clear that (just as with cataloging) they make possible a significant improvement in productivity. At the University of Houston, which has had the system now being installed at the University of California longer than any other institution, personnel costs for the activities involved were reduced from approximately $4,200 per month to approximately $1,000 per month. The system automatically maintains the circulation records, so manual filing and un-filing of transaction records is no longer necessary. Production of overdue notices, recall notices and other documents (including statistical reports) is also handled automatically, so personnel are no longer needed for these activities. In addition, the actual charging out of books is speeded up, and the time required for checking books back in and clearing records is dramatically reduced. It should be pointed out, however, that only a portion of a library's circulation department is engaged in these activities. Many other staff members are required for shelving and re-shelving of materials, handling reserves, and other operations related to circulation. In addition, it must be noted that most libraries which have installed automatic circulation systems have experienced a dramatic increase in circulation, apparently because of the increase in efficiency such systems provide and the fact that they make use of the library easier for the patron. The automated systems do make it possible to handle most activities associated with increased circulation without additional staff, but more personnel will be needed for activities which are unaffected by the system, such as re-shelving of materials. For this reason, the plan contemplates no reduction in circulation staff, and assumes that savings in staff assigned to circulation activities which are automated will be used to handle the expected increase in circulation. Other Public Service Activities. As noted in Chapter VI, substantial increases are needed in the number of staff assigned to 5 Hewitt, p. 274.
IX. Staffing 143 handle inter-campus movement of materials if the University system as a whole is to function efficiently, and if use of the University's collections as a whole is to be maximized. Additional personnel are also needed to provide adequate reference and information services to all categories of users, and for library instruction, as pointed out in Chapter VII. Finally, the increased demands by people not associated with the University for services that can only be provided by the University's libraries must also be accommodated, and this will require additional staffing. For all these reasons, the plan recommends that any staff savings achieved in technical processing operations be used to augment the libraries' public services. Staffing projections based on these recommendations, and projected to fiscal year 1987/88, are shown in Tables 19 and 20. It should be noted that these projections assume that savings through automation will be sufficient to accommodate all of the needs mentioned above. Further experience with both automation and public demand in the coming years will be required to validate these projections, however, and it is possible that future workload analyses will indicate a pressing need for additional public service staff. Further Considerations. At least three other points should be mentioned as well. First, the projected staffing levels are shown for the University as a whole, not for individual campuses, because the particular circumstances in individual libraries vary widely, and flexibility in implementing automated systems and staff changes is both necessary and desirable. Existing allocations of personnel amongst the campuses may also be inequitable, and a University committee is presently attempting to devise a formula, based on identifiable workload factors, that will assure equitable distribution of staff in all categories. Second, and more importantly, the impact of any changes in work assignments on individuals must be carefully considered. Attrition may allow some changes, but re-training of staff is likely to be necessary in some instances. Re-training itself, however, should be looked upon not as an unpleasant necessity, but as a positive opportunity for increased employee development programs. Another University committee, in fact, is already at work on the development of one
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A PLAN FOR DEVELOPMENT Office of th
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PREFACE The first draft of the plan
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goals of the library system on a mu
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CHAPTER I THE UNIVERSITY AND ITS LI
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I. The University and Its Libraries
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CHAPTER II THE FUNCTION OF THE LIBR
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II. The Function of the Library 29
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CHAPTER III THE NEED FOR A NEW APPR
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III. The Need for a New Approach 37
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CHAPTER IV A UNIVERSITY LIBRARY SYS
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IV. A University Library System 47
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CHAPTER V IDENTIFICATION AND LOCATI
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V. Identification and Location 59
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V. Identification and Location 61 e
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V. Identification and Location 63 a
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V. Identification and Location 65 i
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V. Identification and Location 67 1
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V. Identification and Location 69 c
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V. Identification and Location 71 B
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V. Identification and Location 73 t
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V. Identification and Location 75 o
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V. Identification and Location 77 N
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CHAPTER VI DELIVERY AND USE OF MATE
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VI. Delivery and Use 81 At the depa
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VI. Delivery and Use 83 which they
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VI. Delivery and Use 85 3. "If the
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VI. Delivery and Use 87 At the camp
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VI. Delivery and Use 89 The allocat
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Page 109 and 110: VI. Delivery and Use 99 its develop
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Page 123 and 124: CHAPTER VIII ACQUISITION AND PROCES
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Page 129 and 130: Table 15 UNIVERSITY OF CALIFORNIA M
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Page 148 and 149: 138 The University of California Li
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Page 159 and 160: X. Housing 149 The shortage of spac
Page 161 and 162: X. Housing 151 visited each campus,
Page 163 and 164: X. Housing 153 Year Actual FTE Staf
Page 165 and 166: Table 23 X. Housing 155 Space Requi
Page 167 and 168: X. Housing 157 Total, All Campuses
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Page 171 and 172: X. Housing 161 asf, the low figure
Page 173 and 174: X. Housing 163 not be housed in exi
Page 175 and 176: X. Housing 165 Table 30 Cost of Sub
Page 177 and 178: X. Housing 167 that are meant. Howe
Page 179 and 180: X. Housing 169 Third! (There is a h
Page 181 and 182: X. Housing 171 that "past use" is "
Page 183 and 184: X. Housing 173 Table 32 Costs of Sh
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Page 187 and 188: X. Housing 177 For the purposes of
Page 189 and 190: X. Housing 179 degree of overlap be
Page 191 and 192: X. Housing 181 • that brief bibli
Page 193 and 194: X. Housing 183 Region. The principa
Page 195: X. Housing 185 Table 35 Estimated N
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192 The University of California Li
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The University of California Libraries: A Plan for Development (1977)

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