The University of California Libraries: A Plan for Development (1977)

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84 The University of California Libraries In the experience of other institutions that have used the particular system being installed by the University, it can be operated without increased costs, and even with some savings, but there are start-up costs associated with purchase and installation of the equipment. The exact costs vary from campus to campus because of the varying number of terminals required and differences in the size of the files that must be maintained, but the average installation cost is approximately $200,000. Under the policy adopted in 1976, half of the start-up costs are budgeted systemwide, and half by the campuses. For this purpose, then, $300,000 should be budgeted in 1978/79, and $100,000 in 1979/80, for purchase and installation of automated circulation systems on the remaining campuses. Loan Periods. The effect of loan periods on the availability of library materials at the campus level must also be considered. Buckland has noted that "for the individual borrower, a loan period is desirable," but for everybody else, this borrower's lengthy loan period is inconvenient because there is always some probability that someone else may want that particular book. The longer the borrower retains it, the longer it is absent from the shelf and the less chance anyone else has of finding it immediately when they want it. For everyone, except the borrower, a shorter loan period is more convenient. The fact that every library user plays both the role of borrower and the role of "everybody else" does not remove this conflict of interest. 5 The problem is complicated, he notes further, by several factors: 1. "The level of demand varies enormously from book to book or, to put it another way, the probability that a book will be sought whilst it is out on loan varies greatly." 2. "Inducing the borrower to return a book soon is not the only way of reducing the frustration of other would-be borrowers because one can always provide another copy. Duplication is clearly on acceptable alternative strategy." 5 Michael K. Buckland, Book Availability and the Library User, Pergamon Press, 1975, pp. 55-56.
VI. Delivery and Use 85 3. "If the book is not on the shelf, then it can still be made available by means of a reservation and, if appropriate, by recalling it," but "this cumbersome procedure of reservation and recall is clearly unsuitable for those who are not seeking a specific title but are browsing, perhaps purposefully, for inspiration or amusement." 4. "Administrative aspects must also be considered since not all loan and duplication policies are equally easy to administer." 5. "Similarly, it is essential to consider political aspects," because the policies "have to be acceptable to the public served." 6 Buckland concludes that: 1. "For any given loan period, the chances of a copy being on the shelves when sought varies inversely with the popularity." 2. "For any given popularity, the length of the loan period and the immediate availability are inversely related." 3. "For any given level of immediate availability, the popularity and the length of the loan period are necessarily also inversely related." 4. "Increasing the number of copies available, like shortening the length of loan periods, increases immediate availability." 7 From this analysis, it is clear that "the cardinal rule of library stock control is that both the loan period and the duplication policy should be related to the level of demand for the title and to each other." Buckland also points out that the librarian can control three regulations "which together constitute a loan policy": 1. The official loan period for a given category of user. 2. The number of renewals permitted. 3. The maximum number of books that a borrower may have out on loan at any given time. 6 Ibid., pp. 56-57. 7 Ibid., pp. 57-58.
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A PLAN FOR DEVELOPMENT Office of th
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PREFACE The first draft of the plan
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goals of the library system on a mu
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CHAPTER I THE UNIVERSITY AND ITS LI
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I. The University and Its Libraries
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CHAPTER II THE FUNCTION OF THE LIBR
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II. The Function of the Library 29
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II. The Function of the Library 31
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Page 57 and 58: IV. A University Library System 47
Page 67 and 68: CHAPTER V IDENTIFICATION AND LOCATI
Page 69 and 70: V. Identification and Location 59
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Page 89 and 90: CHAPTER VI DELIVERY AND USE OF MATE
Page 91 and 92: VI. Delivery and Use 81 At the depa
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Page 109 and 110: VI. Delivery and Use 99 its develop
Page 111 and 112: CHAPTER VII INFORMATION AND INSTRUC
Page 113 and 114: VII. Information and Instruction 10
Page 123 and 124: CHAPTER VIII ACQUISITION AND PROCES
Page 125 and 126: VIII. Acquisition and Processing 11
Page 129 and 130: Table 15 UNIVERSITY OF CALIFORNIA M
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VIII. Acquisition and Processing 13
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138 The University of California Li
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CHAPTER X HOUSING THE LIBRARY SYSTE
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X. Housing 149 The shortage of spac
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X. Housing 151 visited each campus,
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X. Housing 153 Year Actual FTE Staf
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Table 23 X. Housing 155 Space Requi
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X. Housing 157 Total, All Campuses
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X. Housing 159 Table 26 Total New L
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X. Housing 161 asf, the low figure
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X. Housing 163 not be housed in exi
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X. Housing 165 Table 30 Cost of Sub
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X. Housing 167 that are meant. Howe
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X. Housing 169 Third! (There is a h
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X. Housing 171 that "past use" is "
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X. Housing 173 Table 32 Costs of Sh
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X. Housing 175 monographs, on the o
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X. Housing 177 For the purposes of
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X. Housing 179 degree of overlap be
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X. Housing 181 • that brief bibli
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X. Housing 183 Region. The principa
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X. Housing 185 Table 35 Estimated N
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The University of California Libraries: A Plan for Development (1977)

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