collective bargaining agreement contract between - Bureau of Indian ...

Article 7Information and PublicationsSection 1. List of EmployeesManagement will provide the Union President’s office with a bargaining unit roster in an electronicformat on a quarterly basis. This roster will identify each unit employee by name, duty location,organization and organizational code, duty station, occupational title and series, pay grade and step,FLSA status, and dues paying status. Mailing addresses for each duty station and a key to theorganizational codes will also be provided separately. Lists of new employees will be provided monthlyto the President’s office. Such lists shall contain the name and duty location of each newly hiredbargaining unit employee.Section 2. PublicationsManagement agrees to put the Union national office on all appropriate mailing lists of personnel policiesand procedures, publications, and Management will notify the local Chief Steward of School Board andBoard of Regents meetings. Management agrees to provide any Executive Union Officer, on request,sections of internal agency publications dealing with personnel policies, procedures, and other mattersaffecting working conditions.Section 3. Telephone/Telefax ServiceUnion stewards, chief stewards, and other Union officials will be allowed to use electronic mail(E-Mail), official telephones, and facsimile machines, printers, copy machines or any other standardoffice equipment for the purpose of conducting representational activities subject to approval of OfficialTime in accordance with Article 3, Official Time, and as long as representational activities do notinterfere with the conduct of office business. Unit employees will be permitted to use E-Mail andtelephones to communicate with other employees in accordance with Department and Bureau Internet(and Intranet) and Government Equipment Use policies.Section 4. Internal Mail ServiceThe internal mail service of Management, excluding metered, franked, or other paid mail service, shallbe available to the Union. Sealed envelopes addressed to or by Union officials shall be processed in atimely manner and not be tampered with.Section 5. Facilities and EquipmentA. Each Union official utilizing block grant official time on an ongoing basis shall be furnished, ifavailable, secured private office space, telephones, desks, chairs, lockable file cabinets,computer, word processing programs, and otherwise available customary equipment.25