Section 6. Administrative Leave/Excused AbsenceA. Administrative leave may be granted to employees for participation in such civic activities asblood donations, Military/Veteran Honor Guards, conferences and conventions, civil defensedrills, voting, when it is determined that attendance will serve in the best interest <strong>of</strong> the Federalservice. Administrative Leave may also be granted when an activity shuts down due tocircumstances beyond the Agency’s control.B. Voting. When voting polls are not open for local, state, Federal, or tribal elections at least three(3) hours before or after an employee’s regular hours <strong>of</strong> work, then he or she, upon writtenrequest, will be granted a sufficient amount <strong>of</strong> administrative leave to vote by his/her supervisorwhich will permit the employee to report for work three (3) hours after the polls are open orleave work three (3) hours before the polls close, whichever requires the lesser amount <strong>of</strong> time<strong>of</strong>f. One work day before any national, state, or District <strong>of</strong> Columbia election, Management willprovide employees notice <strong>of</strong> their rights under this section.C. Excused Absence for Armed Forces Connected Funerals(1) An eligible employee may be granted an excused absence <strong>of</strong> not more than three (3) daysto make arrangements for or to attend the funeral or memorial service for an immediaterelative who died as a result <strong>of</strong> wounds, disease, or injury incurred in a combat zone as amember <strong>of</strong> the Armed Forces (5 U.S.C. 6326).(2) The three (3) days must be within the employee's established tour <strong>of</strong> duty, includingregularly scheduled overtime. The three (3) days need not be consecutive. The employeeshall furnish to the leave-approving <strong>of</strong>ficial, an acceptable justification for use <strong>of</strong> funeralleave in nonconsecutive days.(3) An eligible employee may be granted excused absence for up to four (4) hours in any one(1) day <strong>of</strong> his or her scheduled tour <strong>of</strong> duty to participate in a funeral ceremony for amember <strong>of</strong> the Armed Forces whose remains are returned from abroad for final intermentin the United States. This includes veterans who attend the funerals <strong>of</strong> deceased veteransas members <strong>of</strong> firing squads or guards <strong>of</strong> honor. (5 U.S.C. 6321)(4) Family member or immediate relative means the following relatives <strong>of</strong> the deceasedmember <strong>of</strong> the armed forces: spouse, parents, children (including adopted children, fosterchildren or step-children) and their spouses, brothers and sisters and their spouses, andany person related by blood or affinity whose close association with the deceased wassuch as to have been the equivalent <strong>of</strong> a family relationship.D. Tardiness: Management may excuse occasional and unavoidable periods <strong>of</strong> tardiness <strong>of</strong> one (1)hour or less without charge to leave provided the employee submits a reasonable explanationregarding the reason for his/her tardiness. If the excuse is not acceptable, annual leave or leavewithout pay (LWOP) may be requested to cover the absence. Additionally, if tardiness is63
frequent or inexcusable and does not warrant approval <strong>of</strong> leave, the tardiness may be charged toabsence without leave (AWOL).Section 7. Leave Without PayA. Leave without pay is a temporary non-pay status and absence from duty.B. Approval Authority and Appropriate Uses. Authorizing LWOP is matter <strong>of</strong> administrativediscretion. LWOP requests will be examined in conjunction with the feasibility <strong>of</strong> grantingadvance sick or annual leave for each individual case, as well as granting LWOP on an extendedbasis while waiting on a retirement or OWCP claim, but not to exceed one (1) year. Anemployee is not entitled to LWOP unless the following situations exist:(1) Disabled veterans in need <strong>of</strong> medical treatment;(2) Guard and Reserve personnel performing active duty military service;(3) Conditions meeting the Family & Medical Leave Act;(4) Receiving compensation for an injury/illness incurred on the job.Section 8. Compensatory LeaveAgency granted time <strong>of</strong>f from an employee’s regular tour-<strong>of</strong>-duty instead <strong>of</strong> overtime payment for anequal amount <strong>of</strong> irregular or occasional overtime work. Compensatory time may be used in lieu <strong>of</strong> othertypes <strong>of</strong> leave.Section 9. Court LeaveA. An authorized absence (without loss <strong>of</strong>, or reduction in pay, leave entitlement, credit for time orservice, or performance or efficiency rating) <strong>of</strong> an employee from work status for attendingjudicial proceedings for jury duty or in a non<strong>of</strong>ficial capacity as a witness on behalf <strong>of</strong> any partyin a proceeding in which the Federal government, District <strong>of</strong> Columbia, or a state or localgovernment is a party.B. Eligibility: Permanent and temporary employees in a duty status or on paid leave. There is nolimitation on how long an individual may be on jury duty. Employees must reimburse to theagency fees paid for services as a juror or witness in accordance with 5 USC 5515, 5537, and6322, if any were accepted. However, monies paid to jurors or witnesses which are in the nature<strong>of</strong> “expenses” (e.g., transportation) do not have to be reimbursed to the agency. If jury duty isperformed during non-work days, holidays, or in a LWOP status, fees and allowances may beretained by the employee.64