DSS Player Pro R5 Transcription Module Reference Manual - Sommer

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6.2.10 TranscriptionThis category configures the operations for when transcription is started.With “Open word processor in starting transcription” enabled, a specified word processor is started whenstarting transcription.With "Open specified word processor" enabled, transcription is started with a specified word processor.With “Open word processor using document template” enabled, a document template can be configuredto be opened based on a configured Author (ID) and Worktype. (Up to 100 templates can be registered.)• To add a document template, configure it in the Template Association dialog box, which is displayed byclicking [Add].• To modify a document template, select it and click [Modify]. Then, make changes to the template in theTemplate Association dialog box.• To delete a document template, select it and click [Remove].6.2.11 ReceiveThis category configures the settings for automatically receiving audio files.E-mail/FTP profiles, audio file types, receipt notifications, and expiration of audio file for transcription canbe configured.Items with the lock icon can only be enabled or disabled by the administrator.Received dictationRenameAuto collectionActivate automatic collection functionReceived dictation• With "E-mail" enabled, audio files can be received via email.By default, the currently used email profile is displayed.• An E-mail or FTP profile can be created and modified by clicking "Change the profile".→ E-mail / FTP• With "FTP" enabled, audio files can be received via FTP.• Multiple FTP sites can be registered. They are added to the list after registration.An audio file can be received via FTP sites with the appropriate checkbox selected.• An audio file can be received when it has one of the extensions enabled in the "Select the extension ofdictation file to receive" list.• The document type can be changed in the Support Document Type dialog box, which is displayed byclicking "Add/Remove support document type".RenameWith "Rename received dictation with the set format" enabled, an audio file is renamed according to anaming rule when it is received.The naming rule can be configured in the File Name Settings dialog box, which is displayed by clicking[Format].Items to be included in the file name with a separator between them can be defined.102 / 168
Auto collectionThis function moves audio files with "Transcription finished" status into a specified folder in the Downloadtray or a custom folder. Using this option in combination with the Ownership attribute, the folder forsaving audio files can be changed.The items with the lock icon can only be enabled or disabled by the administrator.Activate automatic collection functionWith this option enabled, audio files with "Transcription finished" status are moved to a specified folder.Either of the following two methods is available:• Moving files to the Finished folder.• Moving files to Author ID-specific folders according to a pre-defined rule.To define the rule, perform the following tasks:• To add a rule, configure it in the Rule Settings dialog box, which is displayed by clicking [Add].• To modify a rule, select it and click [Modify]. Then, make changes to the rule in the Rule Settings dialogbox.• To delete a rule, select it and click [Remove].The Ownership attribute can be set for the Download tray and custom folders, whose subfolders also havethe same Ownership attribute.Using this attribute in combination with Auto Collection, audio files with "Transcription Finished" statuscan be automatically moved to the Finished folder.Ownership Auto Collection Audio files in Transcription FinishedYes Yes Moved to the Finished folder in Dictation Module. (setas a rule)NoNot moved.No Yes Moved to the Finished folder in Transcription Module.(set as a rule)NoNot moved.103 / 168
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DSS Player Pro R5Transcription Modu
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3.5.3 Copying a File to a Specified
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7.1 The System Remains Silent···
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1.1 DSS Player ProDSS Player Pro R5
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1.1.2 Modules and Tools• Dictatio
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1.3 Operating ConditionsThe followi
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1.5 Supported File FormatsAudio Fil
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1.7 Trademarks and Copyrights• Mi
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A list of related topics will be di
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2.1 Audio File Name and Author IDAu
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ProcessStatusAudio FileEditingTrans
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BackupRecycle BoxTranscriptionistTr
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2.4 Worktypes and Option ItemsWorkt
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2.6 Ownership AttributesTranscripti
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2.8 CleanClean is a folder attribut
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2.10 Storage Mode and Composite Mod
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3 Basic OperationsThis chapter desc
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3.2 Starting and Finishing Transcri
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5. Select the desired device and cl
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3.4 Importing FilesImporting is for
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3.5.2 Moving a File in the Audio Tr
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3.5.5 Exporting a FileThis function
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Function DSS Player Foot Switch Ope
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Adjusting Speed.Playback speed adju
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The maximum number of settable inde
Page 51 and 52: 5. Click .The recording will stop.
Page 53 and 54: 3.7.3 Splitting an Audio File in Tw
Page 55 and 56: 2. Specify the joining order of the
Page 57 and 58: 3.8 Sending a Document File via E-m
Page 59 and 60: 6. Type in the subject.7. Click [Se
Page 61 and 62: 3.9 Sending Document Files via FTPT
Page 63 and 64: 3.10 Managing Document FilesDocumen
Page 65 and 66: 3.11 Receiving Audio Files via E-ma
Page 67 and 68: 3.13 Voice RecognitionThis function
Page 69 and 70: 4 Managing Files and FoldersFolders
Page 71 and 72: The path to the specified folder wi
Page 73 and 74: The Edit Job Data dialog box will a
Page 75 and 76: 4.4 Encrypting and Decrypting Audio
Page 77 and 78: context menu.Or select the audio fi
Page 79 and 80: The Modify button allows modificati
Page 81 and 82: 4.6 Sharing an Audio File with the
Page 83 and 84: 5 Customizing the Transcription Mod
Page 85 and 86: 5.2 Customizing the Content List Vi
Page 87 and 88: 5.2.4 Filtering Displayed FilesThe
Page 89 and 90: 5.4 Assigning Hot KeysThe User Sett
Page 91 and 92: 6.1 Folder DesignThis category is p
Page 93 and 94: OwnershipWith the Ownership attribu
Page 95 and 96: Auto Send via FTP (Alternative)Sett
Page 97 and 98: Delete OptionThis option selects ho
Page 99 and 100: Job Data SettingsWith "Prompt for d
Page 101: 6.2.7 AuthorThis category configure
Page 105 and 106: Dictation colorThe display colors f
Page 107 and 108: 6.3.4 Transcribe barThis category c
Page 109 and 110: Selecting an E-mail ProfileIf some
Page 111 and 112: 6.4.4 ProxyThis category configures
Page 113 and 114: 6.6 UpdateThis category configures
Page 115 and 116: 7.1 The System Remains SilentIf no
Page 117 and 118: 7.3 Installing to a Network FolderI
Page 119 and 120: 7.5 Support ContactsFor Purchasing
Page 121 and 122: 8.1 Names and Functions of Screen C
Page 123 and 124: Names and Functions of Playback Con
Page 125 and 126: Names and Functions of Playback Con
Page 127 and 128: Names and Functions of the Transcri
Page 129 and 130: Names and Functions of the Transcri
Page 131 and 132: Device Tree View (Main Screen)The D
Page 133 and 134: Information View (Main Screen)The I
Page 135 and 136: 8.2 Menu ListsThis section describe
Page 137 and 138: 8.2.4 [View] MenuCommand NameSwitch
Page 139 and 140: 8.2.6 [Tool] MenuCommand NameSelect
Page 141 and 142: 8.3 File Property ListsThis section
Page 143 and 144: Displayed Property List (Document L
Page 145 and 146: Function Assignments for Function K
Page 147 and 148: Folder PropertiesDisplays the prope
Page 149 and 150: Auto Send via E-mail Setting Dialog
Page 151 and 152: File Name Setting Dialog Box• By
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Notification WindowNotification Win
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Routing Dialog BoxSpecify the setti
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DescriptionThe description of the W
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E-mail Settings (POP/SMTP) Dialog B
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• Pressing [Test settings] initia
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E-mail Settings (Extend MAPI) Dialo
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a key on the keyboard and executed
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WMAA standard audio format for Wind
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DSS Player Pro R5 Transcription Module Reference Manual - Sommer

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