DSS Player Pro R5 Transcription Module Reference Manual - Sommer

3.8 Sending a Document File via E-mailThe E-mail function offers manual transmission via the menu and automatic transmission with periodicconfirmation.To send a file via email, an email profile needs to be configured in advance→ [E-mail/FTP] - [E-mail]The following two methods are available to send a file via email.3.8.1 Automatic Transmission via E-mailWith a folder configured to automatically send files via email, the files stored in the folder are saved inOutbox and automatically sent to a pre-defined destination at specified intervals.To automatically send email, the folder needs to be pre-configured for automatictransmission→ [Folder Design] - [Actions]Automatically Switching Email ProfilesWhen configuring automatic transmission, it is beneficial to set an alternative profile at the same time sothat if an email cannot be automatically sent with the Auto Send via E-mail setting, the property isautomatically switched and the email is automatically sent with the Auto Send via E-mail (Alternative)setting.3.8.2 Manual Transmission via EmailéTo specify and send files via email, perform the following steps.・ To send a file via email, an email profile needs to be configured in advance→ [E-mail/FTP] - [E-mail]・ For information on how to register an address, refer to Registering an Email Address.Procedure1. Select a file.2. Click on the tool bar and select a mail profile to be used from the list.Or select a mail profile to be used with [Send Via E-mail] on the Tool menu.The Send E-Mail Destination dialog box will appear.57 / 168