DSS Player Pro R5 Transcription Module Reference Manual - Sommer

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• With "Do not display the main window" enabled, the application detects the device at startup andautomatically downloads files from the device without displaying the Main screen.• With "Prompt for selecting the file to download" enabled, the dialog box for selecting files to downloadappears when they are downloaded. Only the files in automatic-download-enabled folders are displayed in thedialog box.Advanced downloadThis option is used to download audio files to specified folders or folders assigned for each Author ID.This option overrides [Download Folder A-G] on the Folder menu. Use[Download All] when downloading the files.With "Download all dictations to..." enabled, the download method can be selected.• With "Specific folder" selected, all audio files in the folders with Folder Properties - Attributes - Enabled setto "Yes" are downloaded into a specified folder.• With "Folder routed by Author ID" selected, downloaded audio files are sorted into different folders basedon the rules configured with Auto Classification.Job Data SettingsWith "Prompt for data every time a file is downloaded" enabled, the Edit Job Data dialog box appears eachtime a file is downloaded.Files can be downloaded after both their Worktype ID and Option Item settings are verified.RenameWith "Rename downloading files with the set format" enabled, a downloaded file is renamed according toa naming rule.The naming rule can be configured in the File Name Settings dialog box, which is displayed by clicking theFormat button.Items included in the file name with a separator between them can be defined.DeleteThis option sets how to delete an audio file in the device after it has been downloaded.• With "After downloading file(s), delete the original file(s)" enabled, the original file is deleted after it hasbeen downloaded.• With "Display confirmation dialog box" enabled, a confirmation dialog box appears before the file can bedeleted.• With "Delete locked DSS file(s)" enabled, even locked files are deleted after importing.6.2.3 ImportThis category configures operations when an audio file is imported.The message for display and the file naming rule when the file is imported can be configured.The items with the lock icon can only be enabled or disabled by the administrator.Job Data SettingsRenameDelete98 / 168
Job Data SettingsWith "Prompt for data every time a file is downloaded" enabled, the Edit Job Data dialog box appearswhen a file is imported.Files can be imported after both their Worktypes and Option Items are verified and configured.RenameWith "Rename imported files with the set format" enabled, an imported file is renamed according to anaming rule.The naming rule can be configured in the File Name Settings dialog box, which is displayed by clicking theFormat button.Items included in a file name with a separator between them can be defined.DeleteThis option sets how to delete an audio file after it has been imported.• With "After downloading file(s), delete the original file(s)" enabled, the original file is deleted after it hasbeen imported.• With "Display confirmation dialog box" enabled, a confirmation dialog box appears before the file can bedeleted.• With "Delete locked DSS file(s)" enabled, even locked files are deleted after importing.6.2.4 Auto ClassificationThis category defines the rules on automatically sorting downloaded or imported audio files into differentfolders.With Author IDs and their saving folders registered, downloaded or imported audio files are automaticallysorted by Author ID into corresponding folders.Up to 100 rules can be defined.• To add a rule, configure it in the Rule Settings dialog box, which is displayed by clicking [Add].• To modify a rule, select an Author ID from the list and click [Modify]. Then, modify the rule in the RuleSettings dialog box,.• To delete a rule, select an Author ID from the list and click [Remove].6.2.5 NotificationThis setting displays a Notification window (a pop-up window) when a file has been added to the folder.Notification of new dictation to the 'Notification folder' with specified intervalNotification IntervalRemaining dictations still waiting for transcriptionNotification of high priority dictation onlyDialog notificationSound notificationNotification of new dictation while Transcription Module is closingNotification of new dictation to the 'Notification folder' with specified interval99 / 168
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DSS Player Pro R5Transcription Modu
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3.5.3 Copying a File to a Specified
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7.1 The System Remains Silent···
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1.1 DSS Player ProDSS Player Pro R5
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1.1.2 Modules and Tools• Dictatio
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1.3 Operating ConditionsThe followi
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1.5 Supported File FormatsAudio Fil
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1.7 Trademarks and Copyrights• Mi
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A list of related topics will be di
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2.1 Audio File Name and Author IDAu
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ProcessStatusAudio FileEditingTrans
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BackupRecycle BoxTranscriptionistTr
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2.4 Worktypes and Option ItemsWorkt
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2.6 Ownership AttributesTranscripti
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2.8 CleanClean is a folder attribut
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2.10 Storage Mode and Composite Mod
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3 Basic OperationsThis chapter desc
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3.2 Starting and Finishing Transcri
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5. Select the desired device and cl
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3.4 Importing FilesImporting is for
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3.5.2 Moving a File in the Audio Tr
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3.5.5 Exporting a FileThis function
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Function DSS Player Foot Switch Ope
Page 47 and 48: Adjusting Speed.Playback speed adju
Page 49 and 50: The maximum number of settable inde
Page 51 and 52: 5. Click .The recording will stop.
Page 53 and 54: 3.7.3 Splitting an Audio File in Tw
Page 55 and 56: 2. Specify the joining order of the
Page 57 and 58: 3.8 Sending a Document File via E-m
Page 59 and 60: 6. Type in the subject.7. Click [Se
Page 61 and 62: 3.9 Sending Document Files via FTPT
Page 63 and 64: 3.10 Managing Document FilesDocumen
Page 65 and 66: 3.11 Receiving Audio Files via E-ma
Page 67 and 68: 3.13 Voice RecognitionThis function
Page 69 and 70: 4 Managing Files and FoldersFolders
Page 71 and 72: The path to the specified folder wi
Page 73 and 74: The Edit Job Data dialog box will a
Page 75 and 76: 4.4 Encrypting and Decrypting Audio
Page 77 and 78: context menu.Or select the audio fi
Page 79 and 80: The Modify button allows modificati
Page 81 and 82: 4.6 Sharing an Audio File with the
Page 83 and 84: 5 Customizing the Transcription Mod
Page 85 and 86: 5.2 Customizing the Content List Vi
Page 87 and 88: 5.2.4 Filtering Displayed FilesThe
Page 89 and 90: 5.4 Assigning Hot KeysThe User Sett
Page 91 and 92: 6.1 Folder DesignThis category is p
Page 93 and 94: OwnershipWith the Ownership attribu
Page 95 and 96: Auto Send via FTP (Alternative)Sett
Page 97: Delete OptionThis option selects ho
Page 101 and 102: 6.2.7 AuthorThis category configure
Page 103 and 104: Auto collectionThis function moves
Page 105 and 106: Dictation colorThe display colors f
Page 107 and 108: 6.3.4 Transcribe barThis category c
Page 109 and 110: Selecting an E-mail ProfileIf some
Page 111 and 112: 6.4.4 ProxyThis category configures
Page 113 and 114: 6.6 UpdateThis category configures
Page 115 and 116: 7.1 The System Remains SilentIf no
Page 117 and 118: 7.3 Installing to a Network FolderI
Page 119 and 120: 7.5 Support ContactsFor Purchasing
Page 121 and 122: 8.1 Names and Functions of Screen C
Page 123 and 124: Names and Functions of Playback Con
Page 125 and 126: Names and Functions of Playback Con
Page 127 and 128: Names and Functions of the Transcri
Page 129 and 130: Names and Functions of the Transcri
Page 131 and 132: Device Tree View (Main Screen)The D
Page 133 and 134: Information View (Main Screen)The I
Page 135 and 136: 8.2 Menu ListsThis section describe
Page 137 and 138: 8.2.4 [View] MenuCommand NameSwitch
Page 139 and 140: 8.2.6 [Tool] MenuCommand NameSelect
Page 141 and 142: 8.3 File Property ListsThis section
Page 143 and 144: Displayed Property List (Document L
Page 145 and 146: Function Assignments for Function K
Page 147 and 148: Folder PropertiesDisplays the prope
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Auto Send via E-mail Setting Dialog
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File Name Setting Dialog Box• By
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Notification WindowNotification Win
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Routing Dialog BoxSpecify the setti
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DescriptionThe description of the W
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E-mail Settings (POP/SMTP) Dialog B
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• Pressing [Test settings] initia
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E-mail Settings (Extend MAPI) Dialo
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a key on the keyboard and executed
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WMAA standard audio format for Wind
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DSS Player Pro R5 Transcription Module Reference Manual - Sommer

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