DSS Player Pro R5 Transcription Module Reference Manual - Sommer

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3.7.5 Changing the Status of an Audio FileThis function changes the status of the currently selected audio file → Process and StatusProcedure1. Select a file in the Content List view and click on the tool bar.Or click [Change Status] on the File menu.The Change Status dialog box will appear.The following statuses can be selected.Recording FinishedTranscription PendingTranscription FinishedRecording has been completed.Transcription is underway.Transcription has been completed.2. Select a status and click [OK].The status of the selected file will change.56 / 168
3.8 Sending a Document File via E-mailThe E-mail function offers manual transmission via the menu and automatic transmission with periodicconfirmation.To send a file via email, an email profile needs to be configured in advance→ [E-mail/FTP] - [E-mail]The following two methods are available to send a file via email.3.8.1 Automatic Transmission via E-mailWith a folder configured to automatically send files via email, the files stored in the folder are saved inOutbox and automatically sent to a pre-defined destination at specified intervals.To automatically send email, the folder needs to be pre-configured for automatictransmission→ [Folder Design] - [Actions]Automatically Switching Email ProfilesWhen configuring automatic transmission, it is beneficial to set an alternative profile at the same time sothat if an email cannot be automatically sent with the Auto Send via E-mail setting, the property isautomatically switched and the email is automatically sent with the Auto Send via E-mail (Alternative)setting.3.8.2 Manual Transmission via EmailéTo specify and send files via email, perform the following steps.・ To send a file via email, an email profile needs to be configured in advance→ [E-mail/FTP] - [E-mail]・ For information on how to register an address, refer to Registering an Email Address.Procedure1. Select a file.2. Click on the tool bar and select a mail profile to be used from the list.Or select a mail profile to be used with [Send Via E-mail] on the Tool menu.The Send E-Mail Destination dialog box will appear.57 / 168
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DSS Player Pro R5Transcription Modu
Page 3 and 4:
3.5.3 Copying a File to a Specified
Page 5 and 6: 7.1 The System Remains Silent···
Page 7 and 8: 1.1 DSS Player ProDSS Player Pro R5
Page 9 and 10: 1.1.2 Modules and Tools• Dictatio
Page 11 and 12: 1.3 Operating ConditionsThe followi
Page 13 and 14: 1.5 Supported File FormatsAudio Fil
Page 15 and 16: 1.7 Trademarks and Copyrights• Mi
Page 17 and 18: A list of related topics will be di
Page 19 and 20: 2.1 Audio File Name and Author IDAu
Page 21 and 22: ProcessStatusAudio FileEditingTrans
Page 23 and 24: BackupRecycle BoxTranscriptionistTr
Page 25 and 26: 2.4 Worktypes and Option ItemsWorkt
Page 27 and 28: 2.6 Ownership AttributesTranscripti
Page 29 and 30: 2.8 CleanClean is a folder attribut
Page 31 and 32: 2.10 Storage Mode and Composite Mod
Page 33 and 34: 3 Basic OperationsThis chapter desc
Page 35 and 36: 3.2 Starting and Finishing Transcri
Page 37 and 38: 5. Select the desired device and cl
Page 39 and 40: 3.4 Importing FilesImporting is for
Page 41 and 42: 3.5.2 Moving a File in the Audio Tr
Page 43 and 44: 3.5.5 Exporting a FileThis function
Page 45 and 46: Function DSS Player Foot Switch Ope
Page 47 and 48: Adjusting Speed.Playback speed adju
Page 49 and 50: The maximum number of settable inde
Page 51 and 52: 5. Click .The recording will stop.
Page 53 and 54: 3.7.3 Splitting an Audio File in Tw
Page 55: 2. Specify the joining order of the
Page 59 and 60: 6. Type in the subject.7. Click [Se
Page 61 and 62: 3.9 Sending Document Files via FTPT
Page 63 and 64: 3.10 Managing Document FilesDocumen
Page 65 and 66: 3.11 Receiving Audio Files via E-ma
Page 67 and 68: 3.13 Voice RecognitionThis function
Page 69 and 70: 4 Managing Files and FoldersFolders
Page 71 and 72: The path to the specified folder wi
Page 73 and 74: The Edit Job Data dialog box will a
Page 75 and 76: 4.4 Encrypting and Decrypting Audio
Page 77 and 78: context menu.Or select the audio fi
Page 79 and 80: The Modify button allows modificati
Page 81 and 82: 4.6 Sharing an Audio File with the
Page 83 and 84: 5 Customizing the Transcription Mod
Page 85 and 86: 5.2 Customizing the Content List Vi
Page 87 and 88: 5.2.4 Filtering Displayed FilesThe
Page 89 and 90: 5.4 Assigning Hot KeysThe User Sett
Page 91 and 92: 6.1 Folder DesignThis category is p
Page 93 and 94: OwnershipWith the Ownership attribu
Page 95 and 96: Auto Send via FTP (Alternative)Sett
Page 97 and 98: Delete OptionThis option selects ho
Page 99 and 100: Job Data SettingsWith "Prompt for d
Page 101 and 102: 6.2.7 AuthorThis category configure
Page 103 and 104: Auto collectionThis function moves
Page 105 and 106: Dictation colorThe display colors f
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6.3.4 Transcribe barThis category c
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Selecting an E-mail ProfileIf some
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6.4.4 ProxyThis category configures
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6.6 UpdateThis category configures
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7.1 The System Remains SilentIf no
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7.3 Installing to a Network FolderI
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7.5 Support ContactsFor Purchasing
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8.1 Names and Functions of Screen C
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Names and Functions of Playback Con
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Names and Functions of Playback Con
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Names and Functions of the Transcri
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Names and Functions of the Transcri
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Device Tree View (Main Screen)The D
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Information View (Main Screen)The I
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8.2 Menu ListsThis section describe
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8.2.4 [View] MenuCommand NameSwitch
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8.2.6 [Tool] MenuCommand NameSelect
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8.3 File Property ListsThis section
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Displayed Property List (Document L
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Function Assignments for Function K
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Folder PropertiesDisplays the prope
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Auto Send via E-mail Setting Dialog
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File Name Setting Dialog Box• By
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Notification WindowNotification Win
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Routing Dialog BoxSpecify the setti
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DescriptionThe description of the W
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E-mail Settings (POP/SMTP) Dialog B
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• Pressing [Test settings] initia
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E-mail Settings (Extend MAPI) Dialo
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a key on the keyboard and executed
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WMAA standard audio format for Wind
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DSS Player Pro R5 Transcription Module Reference Manual - Sommer

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