DSS Player Pro R5 Transcription Module Reference Manual - Sommer

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Format ConversionThis option sets automatic conversion of files stored in the folder.By clicking the [+] button, format conversion can be configured.Enabled:Enables or disables auto format conversion.Format:Selects file format.Attribute :Selects audio format.Original Deletion :Deletes the original file after conversion.These settings can also be configured in the Convet Dictation Settings dialog box, which is displayed byclicking the button.Auto Send via E-mailThis option sets whether or not to automatically send files stored in the folder via email.By clicking the [+] button, automatic transmission via email can be configured.Enabled :Enables or disables automatic transmission via emailProfile :Selects a profile for automatic transmissionTO :The destination of an emailCC :The destinations of copies of an email (addresses disclosed to recipients)BCC :The destinations of copies of an email (addresses not disclosed to recipients)Subject :The title of an emailBody :The message of an emailPrompt :Shows or hides the confirmation dialog box when a file is automatically sent• With multiple email profiles configured, the profile selection dialog box appears.• With no email profile configured, the confirmation dialog box appears and allows the user to choose tocreate a new email profile. → E-mail / FTPThese settings can also be configured in the Auto Send via E-mail Setting dialog box, which is displayedby clicking the button.Auto Send via E-mail (Alternative)Setting the Enabled attribute to "Yes" enables the alternative setting for "Auto Send via E-mail".This profile is used for sending an email when it cannot be sent with the "Auto Send via E-mail" profile.If it cannot be sent with either "Auto Send via E-mail" or "Auto Send via E-mail (Alternative)", a warningmessage appears and allows the user to decide which profile to use.Auto Send via FTPThis option sets whether or not to automatically send files stored in the folder via FTP.By clicking the [+] button, automatic sending via FTP can be configured.Enabled :Enables or disables automatic sending via FTPProfile :The profile used for automatic sendingPrompt :Shows or hides the confirmation dialog box when a file is automatically sent• With multiple FTP profiles configured, the profile selection dialog box appears.• With no FTP profile configured, the confirmation dialog box appears and allows the user to choose tocreate a new FTP profile.→ E-mail / FTPThese settings can also be configured in the Auto Send via FTP Setting dialog box, which is displayed byclicking the button.94 / 168
Auto Send via FTP (Alternative)Setting the Enabled attribute to "Yes" enables the alternative setting for "Auto Send via FTP".This profile is used for sending a file via FTP when it cannot be sent with the "Auto Send via FTP" profile.If it cannot be sent with either "Auto Send via FTP" or "Auto Send via FTP (Alternative)", a warningmessage appears and allows the user to decide which profile to use.BackupWith "Backup" enabled, files in the folder are backed up to the Backup folder.CleaningThis option sets the retention period of files in the folder.The settings include whether or not to move the files to the Recycle Box and whether or not to delete thempermanently once the retention period has expired.Retention Period : Sets the length of time until cleaning occurs, starting from the moment fileshave been moved to the Finished/Sent Items folderValue : 1-99Unit : Month(s) / Week(s) / Day(s)By clicking the [+] button, the cleaning function can be configured.Enabled : Enables or disables the cleaning functionTarget : The minimum age of files to which cleaning is applied (Default : 1 month)Option : The condition for deleting cleaned filesThese settings can also be configured in the Cleaning Settings dialog box, which is displayed by clickingthe button.PurgeThis option is configured for the Backup folder or Recycle Box. With Purge configured for the folder, thefiles in the folder are automatically deleted (purged).To configure Purge for the folder, select its checkbox. (Default: unchecked)This option sets the length of time until purging files once they have been copied to the Backup folder ormoved to the Recycle Box.Retention PeriodValue : 1-99Unit : Month(s) / Week(s) / Day(s)By clicking the [+] button, the purging function can be configured.Enabled : Enables or disables the purging functionTarget : The minimum age of files to which purging is applied (Default : 1 month)These settings can also be configured in the Purge Settings dialog box, which is displayed by clicking thebutton.NotificationThis option sets whether or not to give the user notification when a new file has been stored in the folder.The notification is issued when a file is added via downloading, email, or FTP.With the option set to "Yes", notification is made according to the notification setting of the Workflow.95 / 168
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DSS Player Pro R5Transcription Modu
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3.5.3 Copying a File to a Specified
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7.1 The System Remains Silent···
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1.1 DSS Player ProDSS Player Pro R5
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1.1.2 Modules and Tools• Dictatio
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1.3 Operating ConditionsThe followi
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1.5 Supported File FormatsAudio Fil
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1.7 Trademarks and Copyrights• Mi
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A list of related topics will be di
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2.1 Audio File Name and Author IDAu
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ProcessStatusAudio FileEditingTrans
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BackupRecycle BoxTranscriptionistTr
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2.4 Worktypes and Option ItemsWorkt
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2.6 Ownership AttributesTranscripti
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2.8 CleanClean is a folder attribut
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2.10 Storage Mode and Composite Mod
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3 Basic OperationsThis chapter desc
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3.2 Starting and Finishing Transcri
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5. Select the desired device and cl
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3.4 Importing FilesImporting is for
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3.5.2 Moving a File in the Audio Tr
Page 43 and 44: 3.5.5 Exporting a FileThis function
Page 45 and 46: Function DSS Player Foot Switch Ope
Page 47 and 48: Adjusting Speed.Playback speed adju
Page 49 and 50: The maximum number of settable inde
Page 51 and 52: 5. Click .The recording will stop.
Page 53 and 54: 3.7.3 Splitting an Audio File in Tw
Page 55 and 56: 2. Specify the joining order of the
Page 57 and 58: 3.8 Sending a Document File via E-m
Page 59 and 60: 6. Type in the subject.7. Click [Se
Page 61 and 62: 3.9 Sending Document Files via FTPT
Page 63 and 64: 3.10 Managing Document FilesDocumen
Page 65 and 66: 3.11 Receiving Audio Files via E-ma
Page 67 and 68: 3.13 Voice RecognitionThis function
Page 69 and 70: 4 Managing Files and FoldersFolders
Page 71 and 72: The path to the specified folder wi
Page 73 and 74: The Edit Job Data dialog box will a
Page 75 and 76: 4.4 Encrypting and Decrypting Audio
Page 77 and 78: context menu.Or select the audio fi
Page 79 and 80: The Modify button allows modificati
Page 81 and 82: 4.6 Sharing an Audio File with the
Page 83 and 84: 5 Customizing the Transcription Mod
Page 85 and 86: 5.2 Customizing the Content List Vi
Page 87 and 88: 5.2.4 Filtering Displayed FilesThe
Page 89 and 90: 5.4 Assigning Hot KeysThe User Sett
Page 91 and 92: 6.1 Folder DesignThis category is p
Page 93: OwnershipWith the Ownership attribu
Page 97 and 98: Delete OptionThis option selects ho
Page 99 and 100: Job Data SettingsWith "Prompt for d
Page 101 and 102: 6.2.7 AuthorThis category configure
Page 103 and 104: Auto collectionThis function moves
Page 105 and 106: Dictation colorThe display colors f
Page 107 and 108: 6.3.4 Transcribe barThis category c
Page 109 and 110: Selecting an E-mail ProfileIf some
Page 111 and 112: 6.4.4 ProxyThis category configures
Page 113 and 114: 6.6 UpdateThis category configures
Page 115 and 116: 7.1 The System Remains SilentIf no
Page 117 and 118: 7.3 Installing to a Network FolderI
Page 119 and 120: 7.5 Support ContactsFor Purchasing
Page 121 and 122: 8.1 Names and Functions of Screen C
Page 123 and 124: Names and Functions of Playback Con
Page 125 and 126: Names and Functions of Playback Con
Page 127 and 128: Names and Functions of the Transcri
Page 129 and 130: Names and Functions of the Transcri
Page 131 and 132: Device Tree View (Main Screen)The D
Page 133 and 134: Information View (Main Screen)The I
Page 135 and 136: 8.2 Menu ListsThis section describe
Page 137 and 138: 8.2.4 [View] MenuCommand NameSwitch
Page 139 and 140: 8.2.6 [Tool] MenuCommand NameSelect
Page 141 and 142: 8.3 File Property ListsThis section
Page 143 and 144: Displayed Property List (Document L
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Function Assignments for Function K
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Folder PropertiesDisplays the prope
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Auto Send via E-mail Setting Dialog
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File Name Setting Dialog Box• By
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Notification WindowNotification Win
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Routing Dialog BoxSpecify the setti
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DescriptionThe description of the W
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E-mail Settings (POP/SMTP) Dialog B
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• Pressing [Test settings] initia
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E-mail Settings (Extend MAPI) Dialo
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a key on the keyboard and executed
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WMAA standard audio format for Wind
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DSS Player Pro R5 Transcription Module Reference Manual - Sommer

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