Handbook for Electoral Registration Officers - Election Commission ...

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CHAPTER II - THE ADMINISTRATIVE MACHINERY1. Election Commission of IndiaArticle 324 of the Constitution lays down, inter alia, that the superintendence, directionand control of the preparation of the electoral rolls for all elections to the Parliament andto the Legislature of every State shall be vested in the Election Commission.2. Chief Electoral OfficerUnder Section 13 A of the Representation of the People Act, 1950, there shall be aChief Electoral Officer (CEO) for each State/Union Territory. He is an Officer of theGovernment designated or nominated by the Election Commission in this behalf inconsultation with the State Government. Subject to the superintendence, direction andcontrol of the Election Commission, the Chief Electoral Officer shall supervise thepreparation and revision of electoral rolls of all the constituencies in the State.3. District Election Officers3.1 Section 13 AA of the Representation of the People Act, 1950 provides for theappointment of a District Election Officer in each district who shall be an officer ofGovernment. Normally the District Collectors / District Magistrates / DeputyCommissioners are designated and notified as the District Election Officers (DEO) oftheir districts. However, there may be some exceptions to this normal practice due toadministrative reasons.3.2 Subject to the superintendence, direction and control of the Chief ElectoralOfficer, the District Election Officer shall coordinate and supervise all work in the districtor in the areas within his jurisdiction in connection with preparation and revision ofelectoral rolls for all Parliamentary, Assembly and Council constituencies.3.3 Under the law, the Election Commission has the power to designate or nominatemore than one such officer for a district if the Commission is satisfied that the functionsof the office cannot be performed satisfactorily by one officer.4. Electoral Registration OfficersAccording to Section 13B of the Representation of the People Act 1950, the electoral rollfor each constituency shall be prepared and revised by an Electoral Registration Officer(ERO), who shall be such officer of Government or of a local authority as theElection Commission may, in consultation with the State Government designate ornominate in this behalf. Normally, the civil service/revenue officers of Sub DivisionalOfficers (SDOs) or officers of equivalent status are appointed as the ElectoralRegistration Officers for the Assembly Constituencies within their respective jurisdictionas far as practicable. In case sufficient number of SDOs are not available in a state forappointing as ERO then the officers of Tehsildar or equivalent status may also beconsidered The Electoral Registration Officers are permitted to deploy such persons asthey think fit, subject to such restrictions as may be imposed by the Commission, for10
the preparation and revision of the Electoral rolls.5. Assistant Electoral Registration OfficersSection 13C of the Representation of the People Act provides for the appointment of oneor more persons as Assistant Electoral Registration Officers (AERO) to assist theElectoral Registration Officers in the performance of their functions. The AssistantElectoral Registration Officers are competent to perform all the functions of the ElectoralRegistration Officers subject to the control of the Electoral Registration Officer.6. Appellate Officers6.1 During the process of preparation or revision of electoral roll, an appealshall lie from any decision of the Electoral Registration Officer, under rules 20, 21, or21A of the RER, 1960 to such officer of the Government as the Election Commissionmay designate in this behalf under Rule 23 of RER, 1960. The DeputyCommissioner/District Magistrates/District Collectors/District Election Officers arenormally appointed as the Appellate Officers.6.2 During the period of continuous updation of the roll, an appeal against anyorder of the Electoral Registration Officer, under Section 22 or 23 of the Representationof the People Act, 1950 shall lie before the DM/ADM/Executive Magistrate/DistrictCollector / District Election Officer and a further appeal against the order of the firstAppellate Authority will lie before the Chief Electoral Officer of the concernedState/UT..7. Designated OfficersIn addition to the above statutory appointments, required numbers of Designated Officersare also appointed by the concerned ERO under Rule 14 of the R.E. Rules, 1960 duringthe revision process. The Designated Officer displays the electoral roll parts and receivesclaims and objections. He also distributes Form 6, 6A,7, 8, 8A to the eligible person ondemand.8. Booth Level Officers (BLOs) and Supervisors:8.1 BLOs and Supervisors are serving ( officers of the Government or Local Bodies.They are appointed by the ERO after obtaining approval of the DEO. They are appointedunder Section 13 B (2) of the RPA, 1950 for revision of rolls.8.2 Each BLO shall have one Polling Station area under his/her jurisdiction. WherePolling Stations are set up separately for males and females of a particular polling area,then one BLO only be appointed for those two Polling Stations (i.e. same polling area).Similarly, only one BLO be appointed for a Polling Station and its auxiliary PollingStation. In difficult geographical areas, BLOs can be appointed for a group of sections.Such Polling Station, may therefore, have more than one BLOs. Since BLOs are only bepart time workers for election duty during their off-duty hours or on holidays/vacations,t h e g o v e r n m e n t e m p l o y e e s a l r e a d y working or residing in the area allottedto them should be normally appointed .Central government employees should be draftedonly after exhausting the other options . Group ‘A’ and ‘B’ officers of central government11
Page 8 and 9: streets, important buildings like p
Page 12 and 13: departments/offices can be appointe
Page 14 and 15: i. Drawing up a plan of action for
Page 16 and 17: Exceptions to the general principle
Page 18 and 19: knows or believes to be false or do
Page 20 and 21: 5. Enrolment of students living in
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Page 28 and 29: should be able to guide that person
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Page 32 and 33: (BLA) for roll revision on the patt
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Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
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Page 52 and 53: may wish to adduce in support of yo
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Page 56 and 57: draft roll. The final roll (Supplem
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the same manner after a period of 3
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CHAPTER VII - SPECIAL REVISION1. Se
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CHAPTER VIII - CONTINUOUS UPDATION
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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