Handbook for Electoral Registration Officers - Election Commission ...

7. Every objection to a name included in the draft roll shall be preferred in Form 7(Annexure 5.2) only by a person whose name is already included in that roll in which thename objected to appears.8. Every application for correction to a particular or particulars in an entry in thedraft roll shall be in Form 8 (Annexure 5.3) and preferred only by the person to whomthat entry relates. Correction to any entry includes inclusion, deletion or replacement ofphotograph in the photo electoral roll and correct photograph should be attached withForm 8 for the purpose. All electors desirous of getting their photographs corrected,replaced or added should submit their photograph (in duplicate) along with Form 8 (forcorrections). There is no need to submit any separate Form (001B) and the practiceshould be discouraged.9. In case a person desires the transfer of his name or any other person’s name fromone part to another part of the electoral roll of the same constituency, he should file anapplication in Form 8A (Annexure 5.4).10. Blank copies of the ‘Form for Declaration’ to be submitted along with Form 6 byService Personnel (Annexure 5.5) for inclusion of name as general elector in the place ofresidence where he is posted, shall also be kept at designated locations in cantonmentareas. Similarly the ‘Declaration Forms ’ to be submitted by the applicants of age 25+ andnot registered before , should also be kept in adequate numbers.11. Adequate number of different types of Forms for filling applications for claims,objections, correction and transposition of entries should be made available to theDesignated Officers (DO) and the BLOs. The Designated Officers and the BLOs shouldalso be clearly instructed that these forms should be made available to the members of thepublic free of cost. It is not necessary that the claims and objections should be made onlyin printed forms supplied by the election authorities. They can be made on type written,cyclostyled, photostat or manuscript form also, provided they are same as the prescribedform.12. The Forms should also be uploaded on the CEO’s website for easy downloadingand taking a print-out for use by anyone.13. A proper training and orientation of the Designated Officer and the BLO must beorganized to explain different aspects of their role and tasks so that they are fullyequipped to guide the voters and social/political workers properly. They should assist inthe enrolment of every eligible voter and for the deletion of the entry relating to everyineligible voter. The Designated Officer and the BLO must guide and explain as to howthe forms should be filled. For such training and orientation of BLOs and DesignatedOfficers, good audio-visual training materials should be developed in vernacular.14. DEO/ERO should ensure wide publicity of the name, address and telephonenumbers of the Designated Officers and the BLOs along with their jurisdiction amongstthe general public so that any person can easily approach them in need. These detailsshould also be put on the CEO’s website at least 10-15 days before draft publication (andDEO’s website, if available for the district) and the website address advertised.39