Handbook for Electoral Registration Officers - Election Commission ...

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3. (i) According to Rule 8A of Registration of Electors Rules, 1960 application forregistration as Overseas Electors has to be made to ERO in Form 6A.a. The application can be made either in person to the ERO or sent to him byPostb. If the application is made in person, the applicant will bring his passport andother relevant documents and present it to the ERO. The ERO shall keepcopies of relevant pages of the passport in the case file after due verificationand attestation and return the passport to the applicant.c. If the application is made by post it has to be accompanied by copies of allthe documents mentioned in Form 6A duly self attested by the applicantconcerned.(ii) In order to facilitate the NRIs and improve their enrolment in the electoralrolls, Form 6A shall be distributed among the family members of overseaselectors, residing in India, through the Booth Level Officer (BLO) in the areaassigned to him/her. Since BLOs are acquainted with the area assigned to them,they may be asked to prepare a list of such households in their area in whichmember(s) of the family reside(s) abroad. The name of Assembly Constituencyand the postal address of the ERO should be filled up in Form 6A by the BLObefore its distribution. BLO may be advised to request the member of suchhouseholds before giving Form 6A to send the same to the member of his/herfamily living abroad for sending it back to the ERO to the address alreadyprovided in Form. BLO may be kept abreast of the rules and regulations for theregistration of overseas electors properly so that they can give suitable reply tothe queries/doubts raised by any person at the time of distribution of Form 6A.4. Procedure of ERO on receiving application in form 6A –a. EROs have to keep a separate register for applications received in Form 6A.All applications received in Form 6A should be entered in this register.b. A list of all claims and objections with respect to overseas electors should bepublished by the ERO in Format 9A on a weekly basis every Friday on thenotice board of the ERO and also in the official gazette of the State. A copyof the official gazette should be published immediately on the website of theCEO.c. The ERO shall ask the BLO concerned to visit the home address mentionedin the passport of the overseas electors. The BLO shall ask relatives of theapplicant, if any, to verify the self-attested copies of documents and give adeclaration (Annexure 11.3) to this effect. In those cases, where no relativesare available or relatives are not willing to give the declaration forverification of documents or the ERO is not satisfied with verification ofdocuments by relatives, documents will be sent for verification to theconcerned Indian Mission in the foreign country where the applicant resides.86
d. The decision of the ERO should be communicated to the applicant by poston the address of the applicant in the country of his residence given by theapplicant in his application in Form 6A and also be sending an SMS on thecell phone number given by the applicant in his application in Form 6A.5. Procedure if personal hearing becomes necessary - If personal hearing is necessaryin respect to any claim or objection to the inclusion of names in the rolls as overseaselectors, the ERO shall designate an officer form the Indian Mission concerned tohear the parties and give a report. The Commission has asked the Ministry ofExternal Affairs to designate one officer in each Indian Mission abroad. Thenames of such officers who can be so designated by the ERO shall be sent to theEROs through the CEO by the Commission in consultation with the Ministry ofExternal Affairs.Inclusion of names of the overseas electors in the roll:6. Name of Overseas electors is to be included in the relevant part of the assemblyconstituency in which the place of his residence in India as mentioned in hispassport is located. A separate section named “Overseas Electors” shall be createdthose parts in which overseas electors are registered and names of overseas electorswill be kept in this section. This will be the last section of the concerned part.Monitoring of Registration of overseas electors:7. Registration of overseas electors will be an ongoing activity as part of continuousupdation of electoral rolls.a. EROs shall prepare a monthly report in format A (Annexure 11.4), and sendit to the CEO to reach them latest by the 5th of every monthb. CEOs shall compile the monitoring report of all the EROs for the state andsend it to the Commission by the 8th of every monthc. Every CEO and DEO shall have a grievance redressal mechanism in placefor overseas electors who find any difficulties in registration.Identification of overseas elector at the polling station:8. The identification of overseas electors at the time of casting of votes at pollingstation shall be done only on the basis of their original Passports. For this purpose,they shall be required to bring their original Passport to the polling station.87
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
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applications should be dealt with i
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should be able to guide that person
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the same constituency or the distri
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(BLA) for roll revision on the patt
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69. Under Rule 11(c) of the RER, 19
Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
Page 50 and 51: 62. Under the provisions of sub-sec
Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
Page 66 and 67: 15. By 7th of the following month,
Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
Page 72 and 73: Chapter IX - Electors Photo Identit
Page 74 and 75: 11. This digital image data of the
Page 76 and 77: 21.In cases where EPIC has been iss
Page 78 and 79: CHAPTER X - ENROLMENT OF SERVICE VO
Page 80 and 81: 16 Even if there is no service vote
Page 82 and 83: 34 According to the standing instru
Page 84 and 85: 52 The updation (changes) in servic
Page 88 and 89: Chapter XII - Electoral Roll Data E
Page 90 and 91: Councils or MunicipalitiesVILLAGESL
Page 92 and 93: SI. No.Report Name1. Summary Inform
Page 94 and 95: Report 7b: Block and Panchayat wise
Page 96 and 97: additional information in form 6A a
Page 98 and 99: 5. The members to represent Local A
Page 100 and 101: iii) Every subsequent correction in
Page 102 and 103: Form and Language of Electoral Roll
Page 104 and 105: Teachers Constituency38. The educat
Page 106 and 107: inviting their attention to the pub
Page 108 and 109: Penalty for making false declaratio
Page 110 and 111: (b) corrections carried to the entr
Page 112 and 113: ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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Page 116 and 117: ANNEXURE 1.1bCHAPTER I, PARA 33Elec
Page 118 and 119: ANNEXURE 1.2bCHAPTER I, PARA 34Elec
Page 120 and 121: ANNEXURE 1.3bCHAPTER I, PARA 36120
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Page 124 and 125: Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
Page 126 and 127: Sl.(1) (2) (3)No.11. Jharkhand All
Page 128 and 129: Sl.No.(1) (2) (3)86-Nanded North,87
Page 130 and 131: Sl.No.27. Uttar Pradesh(1) (2) (3)3
Page 132 and 133: 132Statistical Information as per L
Page 134 and 135: 134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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