Handbook for Electoral Registration Officers - Election Commission ...

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[FORM 8A Contd…..][[This page should be thick enough so that it does not get mutilated /damaged in postal transit]]Intimation of action taken(Section-II of the page is to be filled by Electoral Registration Officer of the constituency and to beposted to the applicant on the address as given by the applicant in Section-I)----------------------------------------------------------------First Fold-------------------------------------------------------------------------------------------------------------Section-IThe application in Form 8A of**..Shri/ Shrimati/ Kumari......** (Full address)House/ Door number:Street/ Area/Locality/Mohalla/Road:Town/ Village:Post Office:Pin Code:Postage Stamp to beaffixed by theElectoral RegistrationAuthority at the timeof dispatchTehsil/ Taluka/Mandal/ Thana:District:** To be filled in by the applicant.----------------------------------------------------------------------Second Fold--------------------------------------Section-IIhas been—a) accepted and the name of Shri/Shrimati/Kumari............................................................................. hasbeen deleted from Part No ………………………. and registered at Sl.No. ----- in Part No.------- of ACNo...................................(b) rejected for the reason........................…………………….………Date.......................Electoral Registration Officer.(Address)....................................................................………………………………………………..Perforation for detachment……………………………...Receipt for applicationReceived the application in Form 8A of ** Shri/Shrimati/Kumari……………………………………..**Address………………………………………………………………………………………………Date……………Signature of the officer receiving the applicationon behalf of the Electoral Registration Officer(Address) ………………………….188
** To be filled in by the applicant.GUIDELINES FOR FILLING UP THE APPLICATION FORM-8AGeneral InstructionsWho can file Form-8A1. A person whose name is already included in the current electoral roll can file the Application for transposition ofan entry in a different place of the same constituency.When Form-8A can be filed1. The application can be filed after draft publication of electoral roll of the constituency .for transposition of entryrelating to one own self or someone else within the same constituency. The application is to be filed within thespecific days provided for the purpose. Due publicity is given about the above period when the revision programmeis announced.2. Only one copy of the application is to be filed.3. Application for transposition of name within the constituency can also be filed through out the year even when therevision programme is not going on. During non-revision period, application must be filed in duplicate.Where to file Form-8A1. During revision period, the application can be filed at the designated locations where the draft electoral roll isdisplayed (mostly polling station locations) as well as the Electoral Registration Officer and Assistant ElectoralRegistration Officer of the constituency.2. During other period of the year when revision programme is not going on, the application can be filed only with theElectoral Registration Officer.How to Fill the Form-8A1. The application should be addressed to the Electoral Registration Officer of the constituency in whichtranspositions of the relevant entry is required. The name of the constituency should be mentioned in the blankspace.2. In Part I of the Application Form fill the name Part No. & Sr. No. of the electoral roll where already registeredand Electors Photo Identity Card No.(EPIC) in full and the relation’s name (as printed in the electoral roll).3. In Part II of the Application please mention the complete address of the new place where you/person concernedhave shifted place of ordinary residence within the constituency. Please do not write incomplete address as in thatcase it may not be possible to link the address to the relevant part of electoral roll where the entry is required to betransposed.4. In Part III of the Application, indicate the approximate period of continuous residence at the new addressmentioned in Part II.5. In Part IV, write the electoral roll part no. in which the residents of the new area where you have shifted areenrolled. This part is optional in case you don’t know the electoral roll part no., then leave it blank.6. In Part V is not to be filled where the applicant seeks transposition of entry relating to one own self. This part isrequired to be filled in case the applicant applies for transposition of entry of some other person.Please also give your full name and address on the acknowledgement and intimation portions.Please give your mobile number and E-mail I.D in the Form , which is optional , as the same, if given, may beused by the Electoral Registration Officer for further communication with the applicant whenever required.189
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
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applications should be dealt with i
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should be able to guide that person
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the same constituency or the distri
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(BLA) for roll revision on the patt
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69. Under Rule 11(c) of the RER, 19
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publishing it finally in Annexure 2
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CHAPTER V - CLAIMS AND OBJECTIONS D
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Receipt of the Claims and Objection
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(v)(vi)(vii)(viii)(ix)(x)(xi)claima
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Additionally, the ERO shall seek fr
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41. ERO should insist on the presen
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seeking to have his name enrolled i
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62. Under the provisions of sub-sec
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may wish to adduce in support of yo
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*If the notice is issued after draf
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draft roll. The final roll (Supplem
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17. In the election year, there sha
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the same manner after a period of 3
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CHAPTER VII - SPECIAL REVISION1. Se
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CHAPTER VIII - CONTINUOUS UPDATION
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
Page 138 and 139: 138Statement - 3[3] Statistical Inf
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Page 142 and 143: A mechanism to inform the complaina
Page 144 and 145: throws up possible duplicates, whic
Page 146 and 147: DistrictAC No. & NameGender Ratio o
Page 148 and 149: Annexure 2.4Chapter II, Para 12 (xv
Page 152 and 153: Photo Coverage in Current RollsForm
Page 156 and 157: ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
Page 158 and 159: ANNEXURE 4.3CHAPTER IV, PARA 21FORM
Page 160 and 161: (3) Specimen signatures of Shri …
Page 166 and 167: IV. DeclarationI hereby declare tha
Page 168 and 169: **Address……………………
Page 170 and 171: If you already have been issued wit
Page 172 and 173: (Copies of the relevant pages of th
Page 174 and 175: GUIDELINES FOR FILLING UP THE APPLI
Page 176 and 177: $ Applicants may indicate their sex
Page 178 and 179: GUIDELINES FOR FILLING UP THE APPLI
Page 180 and 181: ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
Page 182 and 183: [FORM 8 Contd…..][[This page shou
Page 184 and 185: 5. SexWrite your sex in full in the
Page 186 and 187: ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
Page 190 and 191: ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
Page 192 and 193: ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
Page 194 and 195: List of Applications for objection
Page 196 and 197: Designated locationidentity(where a
Page 198 and 199: Duplicate(Office Copy)ANNEXURE 5.13
Page 200 and 201: Duplicate(Office Copy)ToANNEXURE 5.
Page 202 and 203: ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
Page 204 and 205: ANNEXURE 6.1(CHAPTER VI, PARA 9)For
Page 206 and 207: ANNEXURE 6.3CHAPTER VI, PARA 22FORM
Page 208 and 209: Completion Instructions for Form 6
Page 210 and 211: Decision Taken Date of decision If
Page 214 and 215: Date of Displayof Notice inPrescrib
Page 218 and 219: REGISTER OF CORRECTION APPLICATIONS
Page 220 and 221: Completion Instructions for Form 8A
Page 222 and 223: REGISTER OF TRANSPOSITION APPLICATI
Page 224 and 225: Specifications for EPICs - Other Pa
Page 226 and 227: ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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