Handbook for Electoral Registration Officers - Election Commission ...

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the same manner after a period of 3 months from the date of final publication of theelectoral roll after the next intensive revision.RO and the Electoral Roll for Conduct of Elections27. The electoral roll inclusive of the supplement carrying modifications up to lastday of nomination shall be the final roll for the purposes of conduct of election (whichRO should use for scrutiny purpose and also for taking the polls).28. The Returning Officers should also allow inspection of the complete roll of theconstituency as corrected above in his office.29. The RO shall provide an identical copy of this final electoral roll to the candidatesof recognized political parties of the state concerned within 3 days after withdrawals andfinalization of candidature. This is not necessary during bye-elections.30. One copy of such final roll should be set apart for marking the names ofelectors to whom postal ballot (PB) and Election Duty Certificates (EDC) are issued.After the PB recipients and the EDC recipients are decided, the RO shall get the initials‘PB’ or ‘EDC’ marked against the electors concerned in the copy of the roll set apart formarking.31. Proxy voter list in prescribed Format, part-wise, (See Chapter IX on ServiceVoters) shall also be attached to this copy of roll set apart for markings. Three (Four incase of simultaneous elections) more copies of this roll shall be prepared which would beIDENTICAL and will be supplied to the presiding officer and the polling team forconduct of elections. These are the working copies of the roll.32. The Commission had received representations in the past that there were arbitrarydeletions of entries in the electoral rolls used by polling parties in the polling stations. Inthe context of such representations, the Commission has issued instructions thata. Copies of electoral rolls supplied to candidates of registered politicalparties should be IDENTICAL with the working copy of the electoral rollprovided to polling teams for conduct of elections except the PB, EDC markingsand proxy voter’s lists.b. The working copy with PB & EDC markings as well as list of ‘ProxyVoters’ may be shown to the agents and candidates present beforecommencement of poll inside the polling station so that they may compare theentries, deletions and corrections and if necessary note the same in their copies.However, Presiding Officer should not supply any copy of this roll to any agent orcandidate; but should allow its inspection by them.c. One of the said three/four sets of working copy should be used at thepolling booth for further marking the electors who come and vote. This would bethe statutory marked copy to be sealed in the statutory envelop at the close of thepoll and submitted to the RO for safe custody along with other statutorydocuments.d. For easy identification and search in the names of voters inside the pollingstation, the Commission has directed that over and above the normal electoral rollarranged house-hold wise, the roll should also be printed with the names60
organized alphabetically for conduct of elections. This however is not statutoryand is merely to facilitate voter location and identification quickly on the poll day.The photo of electors need not be printed in this facilitative roll. Such alphabeticalroll need not be prepared necessarily for all parts of the roll. Wherever three ormore polling stations are located in one building, the alphabetical list should beprinted to facilitate quick identification of voters standing in the queue for voting.Providing the electoral roll in alphabetical order to political parties/contestingcandidates33. At the time of poll, PDF of the alphabetical electoral roll in the forms ofCDs/DVDs can be provided to the contesting candidates by the office of RO/DEO, ondemand and payment basis. The CEO concerned shall decide prices of such printedelectoral roll and CDs/DVDs and it shall be notified by the respective DEO for theConstituencies falling within his/her district. It should be clearly mentioned on the labelof CDs/DVDs/on each page of electoral roll that this is only a locater for convenience ofelectors and not the statutory electoral roll and shall not be used for statutory purposes.The list of absentee/shifted/duplicate electors prepared for identification of such electorson the day of poll should not be made available to the contesting candidates.61
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streets, important buildings like p
Page 10 and 11: CHAPTER II - THE ADMINISTRATIVE MAC
Page 12 and 13: departments/offices can be appointe
Page 14 and 15: i. Drawing up a plan of action for
Page 16 and 17: Exceptions to the general principle
Page 18 and 19: knows or believes to be false or do
Page 20 and 21: 5. Enrolment of students living in
Page 22 and 23: 12. The scribes preparing the manus
Page 24 and 25: & 1.1b) and a full print out of a p
Page 26 and 27: applications should be dealt with i
Page 28 and 29: should be able to guide that person
Page 30 and 31: the same constituency or the distri
Page 32 and 33: (BLA) for roll revision on the patt
Page 34 and 35: 69. Under Rule 11(c) of the RER, 19
Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
Page 50 and 51: 62. Under the provisions of sub-sec
Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
Page 66 and 67: 15. By 7th of the following month,
Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
Page 72 and 73: Chapter IX - Electors Photo Identit
Page 74 and 75: 11. This digital image data of the
Page 76 and 77: 21.In cases where EPIC has been iss
Page 78 and 79: CHAPTER X - ENROLMENT OF SERVICE VO
Page 80 and 81: 16 Even if there is no service vote
Page 82 and 83: 34 According to the standing instru
Page 84 and 85: 52 The updation (changes) in servic
Page 86 and 87: 3. (i) According to Rule 8A of Regi
Page 88 and 89: Chapter XII - Electoral Roll Data E
Page 90 and 91: Councils or MunicipalitiesVILLAGESL
Page 92 and 93: SI. No.Report Name1. Summary Inform
Page 94 and 95: Report 7b: Block and Panchayat wise
Page 96 and 97: additional information in form 6A a
Page 98 and 99: 5. The members to represent Local A
Page 100 and 101: iii) Every subsequent correction in
Page 102 and 103: Form and Language of Electoral Roll
Page 104 and 105: Teachers Constituency38. The educat
Page 106 and 107: inviting their attention to the pub
Page 108 and 109: Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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