Handbook for Electoral Registration Officers - Election Commission ...

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Completion Instructions for Form 6 RegisterPage No. A running page no. will be given at the top corner of each page of the register.Col. 1 – Application No.: This will be a running serial number, starting from 1, for the applicationsreceived in Form 6. Each application received after final publication upto the next draftpublication shall be continuously numbered.Col.2 – Date of presentation of the Application. The date should be after date of finalpublication.Col.3 –Col.4 -Col.5 -Col.6 –Col.7 –Col.13 –Col.14 –Col.15 –Col.16 –Col.17 -Co.18 -In areas where there is no house numbering, House No., if any, available in therelevant part of the electoral roll in respect of any other family members of theapplicant should be filled up by the official receiving the application. This is necessarywhenever the supplements are integrated to bring the person under the samehousehold.Indicate the letter “F/M/H/O”, as the case may be, in bracket after the name of therelation.Indicate complete EPIC no. with full prefix.The electoral roll part that covers the address of the applicant should be mentioned bythe official from the current electoral roll.Electoral roll part is further sub-divided into sections for every separately identifiablelocality within the Part and each such section is having distinct numeric number. Theofficial should indicate the no. & name of the relevant section after checking from thecurrent electoral roll.The serial number of accepted claims should be one more than the previous existingserial number in the relevant part of electoral roll. Subsequent applications for samepart to be consecutively numbered.Intimation of decision taken should be given in the prescribed form within 3 days.The applications received in a calendar month should be disposed of during the nextmonth and the manuscript should be prepared for every part separately, in duplicate,by hand by 25 th of that month. The format of the manuscript will be same as that ofthe electoral roll.One copy of the manuscript of additions should be attached below the relevant part andthe other copy should be sent to the center, where electoral roll database is maintainedfor data entry.The data entered will be stored in the database of the relevant Assembly constituencyfor printing at the time of next draft publication or on the last date for filingnominations in case there is a bye-election from the constituency.Normally during continuous updation, electors who have shifted their residence eitherwithin the constituency or have shifted in from other constituency will file applications.Each such application will have corresponding deletion of the entry in the relevantpart of electoral roll of the constituency of previous residence. Action should be takenafter disposal of the claim application for intimating the ERO concerned for deletionof the other entry. This should be done in a time bound manner and as such all suchintimations should be given within one month thereafter.208
REGISTER OF CLAIM APPLICATIONS (Form 6)Continuous Updation …………..…………(Year)Date of Final Publication……………………………….…ApplicationNo.Date ofFilingApplicant’s Name& AddressApplicant’sFather/Mother/Husband’s NameEPIC No. ifanyPart No.ofElectoralRollSection No. & NameDate of Display ofNotice inPrescribed Formalongwith a copyof Form 6Date ofHearing ifnecessary1 2 3 4 5 6 7 8 9Contd….2/-..209
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
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applications should be dealt with i
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should be able to guide that person
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the same constituency or the distri
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(BLA) for roll revision on the patt
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69. Under Rule 11(c) of the RER, 19
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publishing it finally in Annexure 2
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CHAPTER V - CLAIMS AND OBJECTIONS D
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Receipt of the Claims and Objection
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(v)(vi)(vii)(viii)(ix)(x)(xi)claima
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Additionally, the ERO shall seek fr
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41. ERO should insist on the presen
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seeking to have his name enrolled i
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62. Under the provisions of sub-sec
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may wish to adduce in support of yo
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*If the notice is issued after draf
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draft roll. The final roll (Supplem
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17. In the election year, there sha
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the same manner after a period of 3
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CHAPTER VII - SPECIAL REVISION1. Se
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CHAPTER VIII - CONTINUOUS UPDATION
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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114
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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122
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
Page 158 and 159: ANNEXURE 4.3CHAPTER IV, PARA 21FORM
Page 160 and 161: (3) Specimen signatures of Shri …
Page 166 and 167: IV. DeclarationI hereby declare tha
Page 168 and 169: **Address……………………
Page 170 and 171: If you already have been issued wit
Page 172 and 173: (Copies of the relevant pages of th
Page 174 and 175: GUIDELINES FOR FILLING UP THE APPLI
Page 176 and 177: $ Applicants may indicate their sex
Page 178 and 179: GUIDELINES FOR FILLING UP THE APPLI
Page 180 and 181: ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
Page 182 and 183: [FORM 8 Contd…..][[This page shou
Page 184 and 185: 5. SexWrite your sex in full in the
Page 186 and 187: ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
Page 188 and 189: [FORM 8A Contd…..][[This page sho
Page 190 and 191: ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
Page 192 and 193: ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
Page 194 and 195: List of Applications for objection
Page 196 and 197: Designated locationidentity(where a
Page 198 and 199: Duplicate(Office Copy)ANNEXURE 5.13
Page 200 and 201: Duplicate(Office Copy)ToANNEXURE 5.
Page 202 and 203: ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
Page 204 and 205: ANNEXURE 6.1(CHAPTER VI, PARA 9)For
Page 206 and 207: ANNEXURE 6.3CHAPTER VI, PARA 22FORM
Page 210 and 211: Decision Taken Date of decision If
Page 212 and 213: Completion Instructions for Form 7
Page 214 and 215: Date of Displayof Notice inPrescrib
Page 216 and 217: Completion Instructions for Form 8
Page 218 and 219: REGISTER OF CORRECTION APPLICATIONS
Page 220 and 221: Completion Instructions for Form 8A
Page 222 and 223: REGISTER OF TRANSPOSITION APPLICATI
Page 224 and 225: Specifications for EPICs - Other Pa
Page 226 and 227: ANNEXURE 9.2CHAPTER IX, PARA 25226
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Page 242 and 243: ANNEXURE 10.2CHAPTER X, PARA 27DECL
Page 244 and 245: STATEMENT SHOWING DETAILS OFFORMS B
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Page 250 and 251: THE REGISTRATION OF ELECTORS (SECON
Page 252 and 253: ANNEXURE 11.4CHAPTER XI PARA 7Form
Page 254 and 255: 1.Municipal Corporations2.Municipal
Page 256 and 257: ANNEXURE 13.3CHAPTER 13 para 42FORM
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