Handbook for Electoral Registration Officers - Election Commission ...

should be able to guide that person as to which is his/her AC (on the basis of addresskeyed in by the seeker), which is the polling station, who is his/her BLO, what is BLO’scontact phone number and address, who is the ERO/AERO and what is the contactaddress and contact phone number and how (on which form) he/she should apply tobecome a voter. This search facility shall also be utilized by an ERO to identify allForm 6, that would be received by him, whether the applicant is already enrolled athis/her previous residential address given in the Form or not and take appropriateaction accordingly. Therefore, this is a very important preparatory step before draftpublication of rolls and CEOs/DEOs should take extra pains to ensure that this isaccomplished with due care, test checks and dry runs. Elector registration facilitationdetails as above must be put on the website 10-15 days before the actual publicationof the draft roll.33. Providing elector information in requisite formats: The CEOs shallprovide information in prescribed formats (Annexure 2.2 to 2.9) to the ECI after thedraft rolls are integrated and are ready for publication.Printing of the Draft Electoral Rolls:34. CEO should send the proposed revision schedule after completing all the listedout pre-draft publication works. Commission, when directing a revision schedule shouldalso ensure that the CEOs have completed these formalities with rigour andthoroughness. Once the Commission has approved the revision schedule and alloweddraft publication, the ERO shall arrange for printing and publication of the draft rolls.35. Immediately after the draft manuscript rolls (in case of intensive revision) or thesupplements of continuous updation (in case of summary revision), as the case may be,have been written and the information contained in control tables updated and the dataentry in computerized software completed, the ERO should arrange for their printing. Thelist of amendment need not be integrated with the previous supplements at this stage(except in an election year) and may be printed as a separate supplement and should formpart of the draft to be published. However in case of the revision being in the year ofgeneral elections, the draft roll should be an integrated roll with all supplements mergedand integrated into one roll.36. Before the actual printing of the draft roll, the ERO should ensure that allnecessary changes have been incorporated in the database by the computerizingagency/vendor. Then the entire database of electors supplied to the agency/vendors forcomputerized data entry should be taken back and securely frozen. No more changes (byway of preparing EPICs or merger of photos for photo-electoral roll etc.) should beallowed in the database that is going to be printed till the rolls are printed and publishedas draft. Once published as draft, the new database (of newly published draft) should begiven afresh to the computer vendors/agency for any photography or EPIC campaign orany updation resulting from disposal of claims and objections received after the draftpublication. Data security instructions given by the Commission must be adhered to (SeeChapter X)37. In the case of summary revision, the printed basic roll should be arranged28