Handbook for Electoral Registration Officers - Election Commission ...

the elector detail format. The ERO need not wait after accepting the names, for theservice elector’s supplement to come out before sending these counter-foils back to thesenders.45 In all the sub-parts ‘A’, ‘B’ and ‘C’ the name of wife should be entered immediatelyafter the name of the husband in cases where applications are made in the same Form.For the purpose of identification the additional entry “w” should be entered in theelector type column to denote wife of a service elector and husband’s serial numbershould be indicated in the column provided for the purpose.46 As already explained, ERO shall bring out the supplement twice in a year. Immediatelyafter the supplements are brought out, as a further step to bring the Service Voter’senrolment up-to-date, the ERO will take out extracts from the roll for Service Voterssorted on the address given in column 4 of the e-detail (address of dispatch of postalballot), and send the extracts in duplicate to the respective addresses.47 The officer at the given address or the MEA nodal authority (in case of persons postedabroad) will retain one copy and return the other copy of these extracts after makingnecessary corrections in them to the ERO for updation and corrections if any. Whilereturning the extracts as mentioned above, the authorized officers will indicate namesof persons who have been transferred to reserve and action has to be taken by the EROto have the names of such persons deleted from the last parts of the Electoral rolls. Ontransfer to ‘reserve’ or discharge/retirement from service the person concerned ceasesto belong to the Armed Forces and as such his name and his wife’s name, if entered inthe service voters part, should not thereafter be retained in that part. On receipt of theextract back with corrections, the ERO will update the Service Voter Roll in the similarmanner as described above.48 Corrections shall be directly carried out in the main list and there shall be nosupplement of corrections as such.49 The first copy of extract should be kept in the Unit/Record Office arrangedconstituency-wise for each State so that future references from the ERO can be easilydealt with.50 The second copy of the extract which has been returned after verification andcorrections to the ERO, and on which basis the roll has been corrected and updated,will be kept in a file in the office of the ERO. This will also be arranged constituencywise.51 For updation of sub-part ‘C’ for a person employed under the government of India in apost outside India, it will not, however, be necessary for the ERO, unlike in the case ofthe Armed Force service electors, to send a consolidated extract from the servicevoters’ part to each Head of the Mission abroad from whom he had received thestatement in Form 3. It will be sufficient if the statements are sent in duplicate to theMinistry of External Affairs (nodal officer), who will do the necessary checking withreference to latest posting of the officers and return a copy to the ERO for necessaryaction.83