Handbook for Electoral Registration Officers - Election Commission ...

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streets, important buildings like polling stations, post office, health centres etc.Thereafter the elector details in prescribed format shall be provided. At the end ofroll of a part, there shall be a Summary Sheet (Annexure 1.2b).35. These parts shall further be organized into geographically identifiable ‘sections’.Under these ‘sections’, household-wise elector’s details shall be entered. In thenormal course, a building should not be scattered into different sections. A newsection should always start with a new page. There is no limit on how manysections can be created in a part.36. The elector details are arranged in 8-column format in a ‘text roll’ and photographof the elector is provided additionally, in case of a ‘photo roll’. A sample ofelector detail of photo roll is at Annexure 1.3a and of text roll is at Annexure1.3b.37. Sub-rule (4) of Rule 5 of the Registration of Electors Rules, 1960 indicates thatthe number of the names to be included in any part should not ordinarily exceed2000. The Commission has however, with voter’s convenience in mind, hasdesired that a part should not have more than 1200 electors in urban areaand1000 electors in rural area.38. The last part of the roll will have the list of Service Voters (SVs). Service votersare such electors in Armed Forces, Armed Police Forces of States working outsidethe state and Government of India Employees who are posted outside India whobut for their service qualification would have resided in that particular AC. . (Formore details please refer Chapter IX)Polling Stations39. Each part of the electoral roll shall cover a well defined and compact geographicalarea. For each such area there shall be a polling station (precinct) where theDistrict Election Officer/Returning Officer shall facilitate voting by the electors ofthat part. Under Section 25 of Representation of People’s Act (RPA), 1951, theDEO is responsible for providing the polling stations. As explained,corresponding to each of the polling station, there shall be an (‘part’ of the)electoral roll wherein all the registered voters residing within that well definedpolling station area shall be enlisted.40. The number and name (and address) of the polling station shall be indicated onthe title page of the part concerned (of the roll). The part number of the electoralroll and the polling station number shall invariably be same. At a particularpolling station, arrangements for receiving the votes of electors belonging to thatpart would be made on the appointed day of polling.41. The Commission has directed that the polling station should made in such a waythat an elector normally should not have to walk for more than 2 KMs in order toexercise the franchise. Now, the Commission orders for rationalization of pollingstations as a separate activity before every annual revision8
42. The Commission has further directed that each revenue village which has aelectoral population of more than 300 should be provided with anindependent polling station situated within that village itself, if a pucca buildingis available Normally temporary structure for polling stations have to beavoided. In extreme situations, the Commission’s specific approval is mandatory43. The Commission has further directed that identified vulnerable pockets, hamletsor villages should be provided polling stations of their own, located within theirarea irrespective of the electorate size in that pocket /hamlet/village. The CEOsshould keep a special watch on this.44. In case of rural areas, not more than two and in case of urban areas, not morethan four polling stations should be located in the same premise.45. The Law provide for creation of polling stations in accordance withinstructions of the ECI. According to existing instructions of the ECI, to create anew polling station or to modify the location of the polling station, the proposalhas first to be published by the DEO in draft form at his office and other prominentlocations. He shall provide a copy of the draft list (proposal) to all recognizedpolitical parties and sitting MPs/MLAs concerned and invite suggestions andobjections. A minimum of 7 days shall be provided for this purpose.Thereafter after disposing of the suggestions and objections received in ameeting with political parties and after making necessary corrections in the draftlist, the DEO will firm up the proposal and forward , through CEO concerned tothe ECI for approval in Annexure 1.4 and 1.5 After ECI approval, the finallist of polling stations shall be published in his notice board and widelydisseminated by the DEO. The ERO shall rearrange the electoral roll very carefullyin accordance with the newly created polling stations/parts.Language of electoral rolls46. Language of the electoral roll shall be as directed and notified by the ECIunder Rule 4 of R E Rules which is normally the official language ofthe State/UT. However , in an Assembly Constituency, where more than 20%of the electors speak and use a different language than the official language and thenumber of people literate in that minority language and script is significantlylarge, the Commission will issue direction that it shall be printed and publishedin that minority language also . (The ballot paper shall also be printed in that casein multi-lingual form). Besides, the language of electoral rolls in all metros shouldalso be published in English . Please refer Annexure 1.6Service voter’s list (last part) is invariably in English language.9
Page 10 and 11: CHAPTER II - THE ADMINISTRATIVE MAC
Page 12 and 13: departments/offices can be appointe
Page 14 and 15: i. Drawing up a plan of action for
Page 16 and 17: Exceptions to the general principle
Page 18 and 19: knows or believes to be false or do
Page 20 and 21: 5. Enrolment of students living in
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Page 24 and 25: & 1.1b) and a full print out of a p
Page 26 and 27: applications should be dealt with i
Page 28 and 29: should be able to guide that person
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Page 40 and 41: Receipt of the Claims and Objection
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may wish to adduce in support of yo
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*If the notice is issued after draf
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draft roll. The final roll (Supplem
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17. In the election year, there sha
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the same manner after a period of 3
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CHAPTER VII - SPECIAL REVISION1. Se
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CHAPTER VIII - CONTINUOUS UPDATION
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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