Handbook for Electoral Registration Officers - Election Commission ...

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Exceptions to the general principle of ordinary residence:6. Members of Parliament and the State Legislatures are entitled to be registeredin their home constituencies notwithstanding the fact that they are away from theirnormal place of residence in connection with their activities as legislators.7. Inmates of jails, other legal custody, hospitals, beggar homes, asylums etc.should not be included in the electoral rolls of the constituency in which suchinstitutions are located.8. Students, if otherwise eligible, living in a hostel or mess or lodge more or lesscontinuously, going back to his normal home or place of residence only for shortperiods, can be held to be ordinarily resident in the place where the hostel or messor lodge is situated. However, if they so wish, they have the option of retainingtheir enrollment at their residence with their parents instead. [During intensiverevision, students shall not be enumerated at their hostels. They can be enrolledsubsequently on application in Form 6 with bonafide student and hostel residentcertificate]. Also refer to Para 5 of chapter IV.9. Service Voters: Normally, the serving members of the armed forces of theUnion or the central para-military forces, i.e. BSF, CRPF, CISF, ITBP, NSG,GREF and Assam Rifles to which provisions of Army Act, 1950 have been madeapplicable (with or without modification), State Armed Police personnelposted outside the state, and the government servants posted outside India inIndian Missions / High Commissions are enrolled in their native places and not attheir places of postings. They are called ‘Service Voters’. Thus electors having aservice qualification are entitled to get registered at their native places which maybe different from their ordinary residence. The wife of a service voter if sheordinarily resides with her husband is also entitled to get registered in the last partof electoral roll with her husband. But this is not available to the husband of afemale service voter .10. Overseas Electors:Under Section-20A of the Representation of the People Act, 1950, inserted videRepresentation of the People (Amendment) Act, 2010, which has come into forcew.e.f. 10 th February, 2011, every overseas elector, i.e., an Indian citizen who isabsenting from his place of ordinary residence in India owing to employment,education or otherwise, and has not acquired citizenship of any other country andwho is not included in the electoral roll, is entitled to have his/her name registeredin the electoral roll of the constituency in which his/her place of residence in Indiaas mentioned in his/her passport is located. In terms of rule 8A of the Registrationof Electors Rules, 1960, every overseas elector whose place of residence in Indiais located in the States/Union Territories of India, who has completed 18 years ofage as the qualifying date, and is desirous of registering his/her name in theelectoral roll, can submit claim application in Form-6A along with supportingdocuments for registration in the electoral roll of the constituency in which his/herplace of residence as shown in the passport is located.16
11. Persons holding declared offices: The holder of a declared office who desires tobe registered as an elector in the constituency in which, but for his holding suchoffice, he would have been ordinarily resident, can also get registered there.Declared office holders at the Centre are President and Vice President, Ministersand Ministers of state and Deputy Ministers of the Union, Deputy Chairman andMembers of the Planning Commission, Speaker and Deputy Speaker of the LokSabha, Deputy Chairman of the Rajya Sabha and Parliamentary Secretaries of theUnion. Declared office holders of a state are, Governor, Cabinet Ministers,Ministers of State and Deputy Ministers, Chairman and Deputy Chairman of StateLegislative Council, Speaker and Deputy Speaker of State Legislative Assembly,Parliamentary Secretaries of the state and the Lt. Governor of UTs. A declaredoffice holder will specify in his statement the place where he would have beenordinarily resident but for holding the aforesaid office. However, the statementmade by the declared office holder is not final and it will be open to the personswho are in possession of such evidence to object to the inclusion of name of aholder of declared office.12. It would be clear from above that all cases cannot be dealt with in an identicalmanner nor can any uniform rule be laid down to define ordinary residence.Generally speaking, a person should not be enrolled at an address where he isstaying temporarily; and on the other hand, he is to be enrolled at his normal placeof residence even though he may be temporarily absent from there.Penal Provisions:Breach of Official Duty13. If any ERO, AERO or other person deployed to perform any official duly inconnection with the preparation, revision or correction of an electoral roll or theinclusion or exclusion of any entry in or from that roll, without reasonable cause,is guilty of any act or omission in breach of such official duty, he shall bepunishable under Section 32 of the RPA, 1950 with imprisonment for a termwhich shall not be less than 3 months but which may extend to 2 years and withfine.14. No court shall take cognizance of any offence punishable under Section 32 ofRPA 1950, unless there is a complaint made by order of, or under authority from,the Election Commission or the Chief Electoral Officer of the State concerned.15. No suit or other legal proceeding shall lie against any such officer or other personfor damages in respect of any such act or omission as aforesaid.Making False Declaration:16. If any person makes, in connection with the preparation, revision or correction ofan electoral roll or the inclusion or exclusion of any entry in or from an electoralroll, a statement or declaration in writing which is false and which he either17
Page 8 and 9: streets, important buildings like p
Page 10 and 11: CHAPTER II - THE ADMINISTRATIVE MAC
Page 12 and 13: departments/offices can be appointe
Page 14 and 15: i. Drawing up a plan of action for
Page 18 and 19: knows or believes to be false or do
Page 20 and 21: 5. Enrolment of students living in
Page 22 and 23: 12. The scribes preparing the manus
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Page 28 and 29: should be able to guide that person
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Page 36 and 37: publishing it finally in Annexure 2
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Page 40 and 41: Receipt of the Claims and Objection
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Page 44 and 45: Additionally, the ERO shall seek fr
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Page 52 and 53: may wish to adduce in support of yo
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Page 56 and 57: draft roll. The final roll (Supplem
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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