Handbook for Electoral Registration Officers - Election Commission ...

Completion Instructions for Form 8A RegisterPage No. A running page no. will be given at the top corner of each page of the register.Col. 1 –Application No.: This will be a running serial number, starting from 1, for the applicationsreceived in Form 8A. Each application received after final publication upto the next draftpublication shall be continuously numbered.Col.2 – Date of presentation of the Application. The date should be after date of finalpublication.Col.3 -Col.4 - 6Col.7 -Col.13 –Col.14 –In this column indicate the name and address of the person filing the application.Application for transposition of entry from one part to another part of the electoralroll of same constituency can be filed by the person seeking transposition of his entryor by a person seeking transposition of entry in respect of some other person whosenew address of ordinary residence is known to the applicant. In these columns notedown the existing details of the person whose entry is to be transposed.Part no. to which the entry has to be transposed will be mentioned by the applicant inForm 8A if it is known to him. This column may be filled up by the official concernedonly after the application is accepted after checking the current part of the electoralroll covering the area where the entry is proposed to be transposed to.This may be filled up after getting the printed copy of the supplement of addition ofthe part where the entry is ordered to be transposed.Intimation of decision taken should be given within 3 days in prescribed form.Col.15&16- The applications received in a calendar month should be disposed of during the nextmonth and the manuscript should be prepared for every part separately, in duplicate,by hand by 25 th of that month. There will be two supplements, one for addition in thepart where the entry is transposed and another for deletion from the part from wherethe entry is transposed. Thus there will be two supplements. The format of themanuscript will be same as that of the supplement of addition and deletion of electoralroll.Col.17 –Col.18 -One copy of the manuscript of corrections should be attached below the relevant partand the other copy should be sent to the center where electoral roll database ismaintained for data entry.The data entered will be stored in the database of the relevant Assembly constituencyfor printing at the time of next draft publication or on the last date for filingnominations in case there is a bye-election from the constituency.220