Handbook for Electoral Registration Officers - Election Commission ...

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applications should be dealt with in accordance with Rules 26(3) and 26(4) of theRegistration of Electors Rules, 1960 and an additional supplement of electoral roll may bepublished, before the date of final publication of electoral rolls, wherever the necessityarises in the case of any bye-election or municipal election being announced meanwhile bythe Election Commission of India or the State Election Commissioner.27. Reorganization of Polling Stations Before Publication of the Draft: Beforepublishing the draft roll, the ERO must reorganize the rolls in accordance with the new‘parts’ or the polling stations (auxiliary or otherwise) that may have since been created.In this regard following needs to be ascertained:1. Commission has directed that a separate and independent part(s)/polling station(s)should be created for each revenue village to the extent possible. Therefore, theroll should be organized in such a manner that every revenue village that has anelector population of 300 or more is provided a separate and independentpart/polling station. The polling station(s) should be located within its ownterritory. In rural area, the voters in one part/polling station should not be morethan 1000.2. In urban area also the rolls should be reorganized to ensure voter convenience. Ithas been observed that not only the urban parts (of roll) have large nu mber ofelectors but also a number of polling stations are clustered in a congested mannerin one building. In urban area, the parts should be so reorganized to ensure thatnot more than 1200 voters are there in one part. Similarly, to the extent possible,the polling stations should be de-congested in urban areas before publishing thedraft rolls.3. An attempt should be made to de-congest the polling stations. Not more than 4polling stations in urban area and not more than 2 in a rural area should be locatedwithin the same building.4. Further, the roll of a part must be organized neatly into as many sections as thereare distinct or distinguishable geographical units. For example in a rural areanormally a village comprises many hamlets. The electors should not be organizedunder one section (under that village name) but each hamlet should form aseparate section under that part and electors of one hamlet should be put in theseparate section meant for that hamlet. Similarly, in urban area, each housingcomplex/ society/ or even a multi-story building should be put under separatesections within a part.5. The proposed list of new polling stations/parts should be published as draft for atleast one week at prominent places and shared with recognized political parties ofthe state concerned and objections to it invited. Thereafter a meeting with politicalparties locally shall be held at DEO level to consult them on the objectionsreceived and with the gist of consultations, a report submitted to the ECI withannexure 1.4, 1.5 and 1.6 duly filled up for approval of the new parts/pollingstations. Once the approval is received, the roll should be organized in accordancewith the changed set of polling stations/parts before the draft is published.28. Control table updation: Control tables, in accordance with all themodifications carried out since the last final publication, must be updated by theERO/DEO before the draft publication. All modifications in polling stations, sections,26
service voters etc. must be reflected in the control tables. (See Chapter XII)29. Identification of revision staff (including BLO): Before any draft publication,all the BLOs, Designated Officers, Supervisors etc must be identified and appointed bythe ERO for specified period. Their jurisdiction should also be decided. Proper training &orientation should also be completed through qualified master trainers. The name,address, contact numbers with respective jurisdiction of all roll revision related officials(including the BLOs) should be put on the CEO’s website before publication of the draftrolls for the convenience of the general public. This should be done 10 to 15 days beforethe proposed draft publication.29.1 While identifying the staff like BLO, care should be taken not take the teachers asthis disturbs the academic calendar of schools. If taking teachers is inevitable, aminimal number should be taken, teacher of single or two teacher school should notbe drafted, and the teachers should be drafted for electoral roll revision duty onlyafter the school hours or on holidays;29.2 Even though a BLO is designated as such on a continual basis like ERO or AERO,he/she should not be treated as a permanent election staff. BLO should be drafted forspecific period during the summary revision for specific task of verifying claims,objections and corrections.29.3 During summary revision, BLO can also be used for other specified tasks forspecified period29.4 BLOs can also be used for a limited and specified period for works like photographycampaign for EPIC and photo-roll coverage improvement.29.5 In the remaining period (continuous updation) the BLOs shall be drafted for 1 weekduring winters and 1 week during summers, specifically for identification andremoval of dead and shifted voters from the electoral roll in a campaign mode. TheCommission may notify such campaign dates on an All-India basis. Otherwise theCEOs may fix such campaign week for their respective states.30. Training and Orientation of Revision Staff: ERO should draw up a detailedtraining schedule for the revision staff. Minimum training of 1 full working day must beimparted before launching the summary revision. Master trainers for imparting suchtrainings should be trained for every Assembly Constituency. Audio-visual trainingmaterial and written handouts should be used for training. Every revision staff from EROdown to BLO must be given a checklist of points to check during field visits. A system ofmonitoring their work should also be put in place and explained to them beforehand.31. Availability and provisioning of Forms: Adequate number of Forms requiredduring the revision process, in required languages, should also be ensured at alldesignated locations and with all revision related officials.32. Readiness of the CEO’s Web-site: Before draft publication, the web-siteshould be readied and test checked to ensure that the draft roll can be immediately put onthe web-site and care should be taken to ensure that the print publishing and the webpublishing of the draft roll is at the same time, without any time lag between them.Additionally, on the website, a search facility should be provided for citizens to searchfor their names in the roll. In case the name is not found in the rolls, then the website27
Page 8 and 9: streets, important buildings like p
Page 10 and 11: CHAPTER II - THE ADMINISTRATIVE MAC
Page 12 and 13: departments/offices can be appointe
Page 14 and 15: i. Drawing up a plan of action for
Page 16 and 17: Exceptions to the general principle
Page 18 and 19: knows or believes to be false or do
Page 20 and 21: 5. Enrolment of students living in
Page 22 and 23: 12. The scribes preparing the manus
Page 24 and 25: & 1.1b) and a full print out of a p
Page 28 and 29: should be able to guide that person
Page 30 and 31: the same constituency or the distri
Page 32 and 33: (BLA) for roll revision on the patt
Page 34 and 35: 69. Under Rule 11(c) of the RER, 19
Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
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Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
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Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
Page 72 and 73: Chapter IX - Electors Photo Identit
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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