Handbook for Electoral Registration Officers - Election Commission ...

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Penalty for making false declarationCHAPTER—XIVMiscellaneous1. If any person makes, in connection with the preparation, revision or correction of anElectoral Roll or the inclusion or exclusion of any entry in or from an Electoral Roll, astatement or declaration in writing which is false and which he either knows or believes tobe false or does not believe to be true, he shall be punishable under Section 31 of theRepresentation of the People Act, 1950 with imprisonment for a term which may extend toone year, or with fine, or with both.Breach of official duty in connection with the preparation, etc., of Electoral Rolls2. (i) If any Electoral Registration Officer, Assistant Electoral Registration Officeror other person required by or under this Act to perform any official duty inconnection with the preparation revision or correction of an Electoral Roll or theinclusion or exclusion of any entry in or from that roll, is without reasonable cause,guilty of any act or omission in breach of such official duty, he shall be punishableunder Section 32 of the Representation of the People Act, 1950 with fine which mayextend to five hundred rupees.(ii) No suit or other legal proceedings shall lie against any such officer or otherperson for damages in respect of any such act or omission as aforesaid.(iii) No court shall take cognizance of any offence punishable under section 32unless there is a complaint made by order of, or under authority from, the ElectionCommission or the Chief Electoral Officer of the State concerned.Inspection of Electoral Rolls and connected papers3. Every person shall have the right to inspect the election papers referred to in rule 32Registration of Elector Rules, 1950 and to get attested copies thereof on payment of suchfee as may be fixed by the Chief Electoral Officer.Disposal of Electoral Rolls and connected papers(1) The papers referred to in rule 32 shall on the expiry of the period specified therein,and subject to such general or special directions, if any, as may be given by the ElectionCommission in this behalf be disposed of in such manner as the Chief Electoral Officermay direct.(2) The papers referred to in the said rule 32 under the heading “custody andpreservation of rolls and connected papers” shall, on the expiry of period specified thereinbe shredded and thereafter made into pulp which can be recycled for manufacture of papersetc. The copies of the Electoral Rolls for any Constituency in excess of the numberrequired for deposit for any public purpose shall be disposed of in the same manner after108
the Electoral Roll of that Constituency has been finally published after the next intensiverevision.Method of keeping copies of Electoral Rolls4. The Commission has directed that the Electoral Roll for each polling booth shouldbe kept in a folder in which the mother roll relating to the intensive revision is arrangedwith supporting duplicate enumeration cards and supplements to the mother roll with theclaims and objections forms accepted or rejected in respect of every subsequent summaryrevision arranged year-wise so that each entry in the Electoral Roll can be propertyaccounted for. Similarly the outer cover of the folder should give a description ofConstituency, Part No. and the contents of the folder.Marked copy of the Electoral Roll Supplied to the polling parties5. The Commission had received representations in the past that there were arbitrarydeletion of entries in the Electoral Rolls used by polling personnel in the polling stations.In the context of such representations, the Commission has issued, from time to time,instructions that the copy of the Electoral Roll used at the polling station/booth as “MarkedCopy” should be the same as that carried by the polling agents of parties and contestingcandidates. For this purpose the following instructions of the Commission are reiterated forobservance by Electoral Registration Officers, Returning Officers and Presiding andPolling Officers:—(1) Copies of Electoral Rolls supplied to political parties and other should beIDENTICAL with the copy of the Electoral Roll used at the polling booth foroaking the Poll.(2) Political parties should be supplied with all supplements due to additions,deletions, etc., made till the last date for making nomination and whilesupplying such supplements they should be clearly informed in writing thatmother roll contains so many supplements of additions/deletions/corrections andthat the parties should incorporate the deletions and corrections in the motherroll of each part by scoring out the names of persons in the deletions andcorrections in correcting the entries found in the supplement relating to‘Corrections’. So far as inclusions are concerned, since their serial numbers arein continuation of the serial numbers in the original part of the Electoral Roll,such supplements relating to “INCLUSIONS” may be kept below the originalpart.(3) Each polling party should be supplied with 4 sets of the relevant part of theElectoral Roll relating to polling booths if the election is single election and 5sets if the election is simultaneous and all such sets shall be “IDENTICAL” inthe sense that each set shall—(a) have the deletions made in Red Ink in the basic roll;109
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
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applications should be dealt with i
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should be able to guide that person
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the same constituency or the distri
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(BLA) for roll revision on the patt
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69. Under Rule 11(c) of the RER, 19
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publishing it finally in Annexure 2
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CHAPTER V - CLAIMS AND OBJECTIONS D
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Receipt of the Claims and Objection
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(v)(vi)(vii)(viii)(ix)(x)(xi)claima
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Additionally, the ERO shall seek fr
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41. ERO should insist on the presen
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seeking to have his name enrolled i
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62. Under the provisions of sub-sec
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may wish to adduce in support of yo
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*If the notice is issued after draf
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draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
Page 66 and 67: 15. By 7th of the following month,
Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
Page 72 and 73: Chapter IX - Electors Photo Identit
Page 74 and 75: 11. This digital image data of the
Page 76 and 77: 21.In cases where EPIC has been iss
Page 78 and 79: CHAPTER X - ENROLMENT OF SERVICE VO
Page 80 and 81: 16 Even if there is no service vote
Page 82 and 83: 34 According to the standing instru
Page 84 and 85: 52 The updation (changes) in servic
Page 86 and 87: 3. (i) According to Rule 8A of Regi
Page 88 and 89: Chapter XII - Electoral Roll Data E
Page 90 and 91: Councils or MunicipalitiesVILLAGESL
Page 92 and 93: SI. No.Report Name1. Summary Inform
Page 94 and 95: Report 7b: Block and Panchayat wise
Page 96 and 97: additional information in form 6A a
Page 98 and 99: 5. The members to represent Local A
Page 100 and 101: iii) Every subsequent correction in
Page 102 and 103: Form and Language of Electoral Roll
Page 104 and 105: Teachers Constituency38. The educat
Page 106 and 107: inviting their attention to the pub
Page 110 and 111: (b) corrections carried to the entr
Page 112 and 113: ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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Page 116 and 117: ANNEXURE 1.1bCHAPTER I, PARA 33Elec
Page 118 and 119: ANNEXURE 1.2bCHAPTER I, PARA 34Elec
Page 120 and 121: ANNEXURE 1.3bCHAPTER I, PARA 36120
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Page 124 and 125: Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
Page 126 and 127: Sl.(1) (2) (3)No.11. Jharkhand All
Page 128 and 129: Sl.No.(1) (2) (3)86-Nanded North,87
Page 130 and 131: Sl.No.27. Uttar Pradesh(1) (2) (3)3
Page 132 and 133: 132Statistical Information as per L
Page 134 and 135: 134No. & Name of Assembly Constitue
Page 136 and 137: 136completionconstructionof
Page 138 and 139: 138Statement - 3[3] Statistical Inf
Page 140 and 141: 140No. & Name of Assembly Constitue
Page 142 and 143: A mechanism to inform the complaina
Page 144 and 145: throws up possible duplicates, whic
Page 146 and 147: DistrictAC No. & NameGender Ratio o
Page 148 and 149: Annexure 2.4Chapter II, Para 12 (xv
Page 152 and 153: Photo Coverage in Current RollsForm
Page 156 and 157: ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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