Handbook for Electoral Registration Officers - Election Commission ...

arranged with supporting duplicate enumeration cards and supplements to the mother rollwith the claims and objections forms accepted or rejected in respect of every subsequentrevision arranged year-wise, so that each entry in the electoral roll can be properlyaccounted for. Similarly the outer cover of the folder should give a description ofconstituency; part number and the contents of the folder.Inspection of Electoral Rolls and Certified Copy of Electoral Rolls21. Every person shall have the right to inspect the election papers referred to in rule32 of the RER, 1960 and to get attested copies thereof on payment of such fee as may befixed by the CEO.22. If a person seeks a certified copy of relevant entries of an electoral roll, thecertified copy shall be given in one of the two prescribed formats (Annexure 6.2 & 6.3)depending on whether the roll is text-roll or photo-roll.23. It should be noted that an applicant can apply only for a certified copy of an entrypertaining to oneself in a photo roll. Request for obtaining certified copy of entry relatingto others in a photo roll should not be entertained so that photo of one person is notsupplied to another person.24. However, attested/certified copies of electoral roll in full, with or without photo,should be supplied if demanded under Right to Information Act 2005 (RTI) or Rule 33 ofRER 1960. Individual entries or selective pages should not be given under RTI.Application received under RTI should be dealt in the context of Section 8(1)(j) Of RTI,2005 which is as under –“8. Exemption from disclosure of information:- Notwithstanding anythingcontained in this Act, there shall be no obligation to give any citizen –xxx xxx xxx xxx xxxxxx(j) information which relates to personal information the disclosure of which hasno relationship to any public activity or interest, or which would causeunwarranted invasion of the privacy of individual unless the Central publicInformation Officer or the State Public Information officer or the appellateauthority, as the case may be, is satisfied that the larger public interest justifies thedisclosure of such information.”Disposal of Electoral Rolls and Connected Papers25. The papers referred to in rule 32 shall, on the expiry of the period specifiedtherein, and subject to such general or special directions, if any, as may be given by theElection Commission in this behalf, be disposed of in such manner as the CEO maydirect.26. On the expiry of period specified therein, these papers shall be shredded and madeinto pulp which can be recycled. The copies of the electoral rolls for any constituency inexcess of the number required for deposit for any public purpose shall be disposed of in59