Handbook for Electoral Registration Officers - Election Commission ...

6. One copy of the application, as and when received, should be pasted on the noticeboard. Each case of the Forms received for inclusion, deletion, transposition orcorrection shall undergo preliminary checks, inquiry and disposal by the ERO insimilar manner as prescribed in Chapter V. The stipulations on receipt, preliminarychecking, handling of received Forms and their disposal given in Chapter V on ‘HandlingClaims and Objections’ shall apply Mutatis Mutandis in continuous updation too exceptwhere it is specifically provided otherwise. Any reference to draft roll should also be readas final rolls. It is not necessary to prepare list of applications in Form 9,10, 11 or 11A.7. During the continuous updation period (as different from revision period) thecorrection/deletion or transposition of the entries in the roll shall be done under Section22 of RPA 1950 and additions are done under Section 23 of the Act.8. Once the ERO has decided the cases, the entry shall be made in registers in serialorder starting from the number following the last serial number in the previous rollpublished as final electoral roll of that part of the Assembly Constituency or the last serialnumber in the last supplement to the roll published as final, as the case may be,.9. For the purpose, every ERO is required to maintain a set of four separate registersfor each constituency in the format prescribed by the Commission (Annexure 8.1, 8.2,8.3 and 8.4), one each for keeping account of applications for inclusion in Form 6,objections in Form 7, corrections in Form 8 and transposition in Form 8A. Each registershall be serially numbered and on the first page a certificate about the number of pages inthe register will be given by the ERO in his own hand.10. There is no provision of publication of such addition/deletion lists resulting fromcontinuous updation at fixed intervals, therefore the EROs are required to maintain suchlists corrected up-to-date at all times, in the registers respectively.11. The register of continuous updation will be deemed to be the continuous runningsupplement for that particular year and as and when the next programme of revision isannounced.12. The ERO, while entering the particulars in the register, shall also indicate thesection to which the entry pertains within the part of the electoral roll.13. The Part Number & Section Number should also be clearly indicated on the topright hand corner of the Application Form itself for linkage with the entry in the Register.For the sake of uniformity, first the part no. and then the section no. should be written oneafter the other with a slash separating them e.g., Part No.23 / Section No.2.14. All applications received in a calendar month should be disposed of during thenext month and the manuscript should be prepared for every part separately, in duplicate,by hand by 25 th of that month. The format of the manuscript will be same as that of thetext roll’s format with 8 column entries.65