Handbook for Electoral Registration Officers - Election Commission ...

(b) corrections carried to the entries in the basic roll on the basis of supplementsrelating to corrections ; andc) the entries relating to “EDC” and “PB” made against the names of electors towhom EDC and Postal Ballots are issued.(4) One of the said 4/5 sets should be used as “Marked Copy” at the polling boothand this copy should be preserved safely. Of the remaining sets, one or two setsmay be shown to the agents and candidates present before commencement ofpoll so that they may compare the entries, deletions and corrections and ifnecessary note the same in the copies. If so demanded, these copies may beexhibited near the polling booth for public information till the polling is over.However, Presiding Officer should not supply any copy of the roll to any agentor candidate; but should allow only inspection.(5) The Presiding Officer should be able to explain each and every entry mark madein the copy of the roll and for this purpose each Presiding Officer should besupplied with all supplements relating to Deletions/Inclusions/Corrections.(6) The Returning Officers should also allow inspection of the complete roll of theConstituency as corrected above in his office.(7) During the training classes of polling personnel, the above instructions shouldbe brought to the notice of all polling personnel.6. Custody and preservation of rolls and connected papers(1) After the roll for a Constituency has been finally published, the following papersshall be kept in the office of the registration officer or at such other place as the ChiefElectoral Officer may, by order, specify, until the expiration of one year after thecompletion of the next intensive revision of that roll:—(a) one complete copy of roll ;(b) statements submitted to the registration officer under rule 7 ;(c) statement submitted to the registration officer under rule 8 ;(d) register of enumeration forms ;(e) applications in regard to the preparation of the roll ;(f) manuscript parts prepared by enumerating agencies and used for compiling theroll;(g) papers relating to claim and objection.110