Handbook for Electoral Registration Officers - Election Commission ...

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11. This digital image data of the elector is then merged with the elector details of thecorresponding elector in the electoral roll database. If not already available(normally one will have to be a registered elector before being entitled for EPIC, butin some fresh cases the two processes could be simultaneous), the elector details isalso captured in the electoral roll database. It has been directed by the Commissionthat the photograph and other EPIC details shall be stored in the same database asthat of the electoral rolls.12. The process of merging of EPIC details with the elector database and generation ofEPICs can be done either at the DPLs or centrally ( for assembly constituency ordistrict). The important point to be kept in mind is that the EPIC numbers for everyelector need to be unique. For EPICs that are replacement of earlier issued EPICs,the old EPIC number should only be used. For EPICs that are being newly issued,EPIC number needs to be generated using the FUSN code of the AssemblyConstituency in which the elector is currently enrolled. While FUSN ensuresuniqueness across constituencies, within a constituency the uniqueness has to beensured by ensuring that the seven digit number is unique for every elector.13. Therefore, the software for EPIC preparation should be such that it keeps track ofEPIC numbers under which EPICs have been issued and the EPIC number onceutilized, are not used again. When the EPICs are issued from DPL, every DPLshould be issued with a block of 1000 EPIC numbers and they should issue EPICwithin this block only. Once a block is exhausted, another block should be allottedand DPL should never cross their block to issue EPICs with numbers not allotted tothem because it will result in issue of more than one EPIC with same number. If aDPL has some unused numbers, care should be taken to use them in some otherDPL. It should be kept in mind that these arrangements are made to ensureuniqueness and avoid wastage of EPIC Numbers. The EPIC number, so issued isdisplayed on both side of the EPIC as shown in the format.14. Proper accounting of EPIC numbers is crucial and, in cases where EPIC numbers arebeing given from multiple locations, there is a risk of multiple EPICs bearing samenumber. It may happen that while an EPIC with a particular number has been issuedin a DPL, due to improper accounting of EPIC number (and blocks of EPICnumbers) an EPIC with same number is issued from another DPL or the DEO’soffice. The consequence may be that, since the link between the elector and hisphotograph is through the EPIC number, in the photo electoral rolls, samephotograph would come for all electors who have same EPIC numbers.15. The reverse side of EPIC has the address of the elector as provided by him after dueverification. This is followed by a facsimile signature and designation of the EROissuing the ERO. The facsimile stamp of the ERO is a critical instrument that shouldbe kept in custody of the ERO.16. The EPIC so prepared is laminated and handed over to the elector. It has to beensured that the EPIC is handed over to the same elector who’s EPIC it is and proper74
acknowledgment of the receipt of EPIC should be taken. Under no circumstancesshould any intermediary be handed over the EPIC for further distribution of theEPIC.Procedure to be adopted while issuing EPICs17. An EPIC, once issued, is valid across the country and the elector need not be issuedanother EPIC even if, he shifts from the Constituency where EPIC was originallyissued. The purpose of EPIC is to identify the elector with his name in the ElectoralRoll. EPIC once issued no matter in which Assembly Constituency it was issued,can meet this purpose.18. Different checks are required to be conducted depending on the situation underwhich the EPIC is being issued. For an elector who is being issued an EPIC for thefirst time, the issue of EPIC would normally be with his enrollment in the electoralroll. After his name has been added in the electoral roll, the EPIC can be issued afterphysical verification of his photograph and his address. The fact that the applicant isa first time elector should be verified from the declaration that he has given in PartIV of the Form 6.19. For cases where an elector has been enrolled from before and claims that he has notbeen issued any EPIC in the past, a declaration to this effect should be taken fromhim While taking such declaration, it should be made clear to the applicant that falsedeclaration is punishable under Section 31 and that holding more than one EPIC isillegal under law. Before issuing him an EPIC, it should be verified from thedatabase of his Constituency of the previous place of residence, as declared in thePart IV of the Form 6, that no EPIC has been issued to him in past. In case, it isobserved that the elector has given a non traceable address of previous residence,EPIC should not be issued and the elector should be advised to provide full andcorrect address of previous residence. If the antecedents of the elector in thedatabase of deleted electors of the constituency of previous place of residence of theapplicant cannot be found, further enquiry should be conducted before issuing theEPIC.20. In cases where an elector has been issued an EPIC in a Constituency and has appliedfor new EPIC since he has shifted to a new place of residence in anotherConstituency, the EPIC details of the elector, including the photograph, should firstbe obtained from the database of the Constituency of his previous place of residence.In case, it is observed that the elector has given a non traceable address of previousresidence, EPIC should not be issued and the elector should be advised to providefull and correct address of previous residence. After obtaining these details andproper verification of his current residential address, the EPIC should be issued tothe elector using the same EPIC number under which the previous EPIC was issued.In the new EPIC, the word “DUPLICATE” should be printed on the EPIC. If theelector who has changed his address and applies for a fresh EPIC, then he shall beissued a fresh EPIC with old EPIC number instead of a Duplicate EPIC, on paymentof prescribed fee of Rs. 25/- after following due procedure.75
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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Page 28 and 29: should be able to guide that person
Page 30 and 31: the same constituency or the distri
Page 32 and 33: (BLA) for roll revision on the patt
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Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
Page 50 and 51: 62. Under the provisions of sub-sec
Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
Page 66 and 67: 15. By 7th of the following month,
Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
Page 72 and 73: Chapter IX - Electors Photo Identit
Page 76 and 77: 21.In cases where EPIC has been iss
Page 78 and 79: CHAPTER X - ENROLMENT OF SERVICE VO
Page 80 and 81: 16 Even if there is no service vote
Page 82 and 83: 34 According to the standing instru
Page 84 and 85: 52 The updation (changes) in servic
Page 86 and 87: 3. (i) According to Rule 8A of Regi
Page 88 and 89: Chapter XII - Electoral Roll Data E
Page 90 and 91: Councils or MunicipalitiesVILLAGESL
Page 92 and 93: SI. No.Report Name1. Summary Inform
Page 94 and 95: Report 7b: Block and Panchayat wise
Page 96 and 97: additional information in form 6A a
Page 98 and 99: 5. The members to represent Local A
Page 100 and 101: iii) Every subsequent correction in
Page 102 and 103: Form and Language of Electoral Roll
Page 104 and 105: Teachers Constituency38. The educat
Page 106 and 107: inviting their attention to the pub
Page 108 and 109: Penalty for making false declaratio
Page 110 and 111: (b) corrections carried to the entr
Page 112 and 113: ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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Page 116 and 117: ANNEXURE 1.1bCHAPTER I, PARA 33Elec
Page 118 and 119: ANNEXURE 1.2bCHAPTER I, PARA 34Elec
Page 120 and 121: ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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