Handbook for Electoral Registration Officers - Election Commission ...

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[FORM 8 Contd…..][[This page should be thick enough so that it does not get mutilated /damaged in postaltransit]]Intimation of action taken(Section-II of the page is to be filled by Electoral Registration Officer of the constituency and to beposted to the applicant on the address as given by the applicant in Section-I)** (Full address)House/ Door number:Street/ Area/Locality/Mohalla/Road:Town/ Village:Post Office:----------------------------------------------------------------First Fold-------------------------------------------------------------------------------------------------------------Section-IThe application in Form 8 of**Shri/ Shrimati/ Kumari........Pin Code:Tehsil/ Taluka/Mandal/ Thana:District:** To be filled in by the applicant.----------------------------------------------------------------------Second Fold--------------------------------------Section-IIhas been—(a) (a) accepted and the entry at Sr. No. .............................of PartNo...................................................of AC No………………….. has been modified accordingly.(b) rejected for thereason........................……………………..………………………………………Postage Stamp to beaffixed by theElectoral RegistrationAuthority at the timeof dispatchDate.......................Officer.Electoral Registration(Address)....................................................................………………………………………………..Perforation fordetachment……………………………...Receipt for applicationReceived the application in Form 8 of **Shri/Shrimati/Kumari……………………………………..**Address………………………………………………………………………………………………182
Date……………** To be filled in by the applicant.Signature of the officer receiving the applicationon behalf of the Electoral Registration Officer(Address) ………………………….Who can file Form-8GUIDELINES FOR FILLING UP THE APPLICATION FORM-8General Instructions1. Can be filed only by a person whose name is already included in the electoral roll seeking correction tohis/her particulars already printed in the electoral roll. One person cannot file application in Form 8 forcorrection in the particulars of any other person.When Form-8 can be filed1. Form-8 can be filed for correction to particulars of a person entered in the electoral roll. The applicationcan be filed after draft publication of electoral roll of the constituency. The application is to be filedwithin the specific days provided for the purpose. Due publicity is given about the above period when therevision programme is announced.2. Only one copy of the application is to be filed.3. The Application can also be filed for correction of particulars relating to oneself in the finally publishedelectoral roll when the revision programme is not going on. During non-revision period, application mustbe filed in duplicate.Where to file Form-81. During revision period, the application can be filed at the designated locations where the draft electoralroll is displayed (mostly polling station locations) as well as the Electoral Registration Officer andAssistant Electoral Registration Officer of the constituency.2. During other period of the year when revision programme is not going on, the application can be filedonly with the Electoral Registration Officer.How to Fill up Form-81. The application should be addressed to the Electoral Registration Officer of the constituency in which thename of the applicant is already included. The name of the constituency should be mentioned in theblank space.2. In Part I of the Application, please write your name, as it should appear in the electoral roll. In case theinitials to your name printed in the electoral roll are in abbreviated form and you want them to be printedin expanded form you can write your full name in expanded form. The full name except the surnameshould be written in the first box and surname should be written in the second box. In case you do nothave a surname, just write the given name. Caste should not be mentioned except where the caste name isused as part of the elector’s name or a surname. Honorific appellations like Shri, Smt. Kumari, Khan,Begum, Pandit etc. should not be mentioned.3. Please fill up the Part Number and serial number in that part of electoral roll where your name is listed.This is mandatory.4. AgeSimilarly, you should indicate your Age in years and months as on 1 st January of the year with referenceto which the electoral roll is printed. This qualifying date is printed at the bottom of each page ofelectoral roll.183
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
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applications should be dealt with i
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should be able to guide that person
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the same constituency or the distri
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(BLA) for roll revision on the patt
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69. Under Rule 11(c) of the RER, 19
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publishing it finally in Annexure 2
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CHAPTER V - CLAIMS AND OBJECTIONS D
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Receipt of the Claims and Objection
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(v)(vi)(vii)(viii)(ix)(x)(xi)claima
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Additionally, the ERO shall seek fr
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41. ERO should insist on the presen
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seeking to have his name enrolled i
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62. Under the provisions of sub-sec
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may wish to adduce in support of yo
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*If the notice is issued after draf
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draft roll. The final roll (Supplem
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17. In the election year, there sha
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the same manner after a period of 3
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CHAPTER VII - SPECIAL REVISION1. Se
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CHAPTER VIII - CONTINUOUS UPDATION
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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114
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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122
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
Page 132 and 133: 132Statistical Information as per L
Page 134 and 135: 134No. & Name of Assembly Constitue
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Page 138 and 139: 138Statement - 3[3] Statistical Inf
Page 140 and 141: 140No. & Name of Assembly Constitue
Page 142 and 143: A mechanism to inform the complaina
Page 144 and 145: throws up possible duplicates, whic
Page 146 and 147: DistrictAC No. & NameGender Ratio o
Page 148 and 149: Annexure 2.4Chapter II, Para 12 (xv
Page 152 and 153: Photo Coverage in Current RollsForm
Page 156 and 157: ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
Page 158 and 159: ANNEXURE 4.3CHAPTER IV, PARA 21FORM
Page 160 and 161: (3) Specimen signatures of Shri …
Page 166 and 167: IV. DeclarationI hereby declare tha
Page 168 and 169: **Address……………………
Page 170 and 171: If you already have been issued wit
Page 172 and 173: (Copies of the relevant pages of th
Page 174 and 175: GUIDELINES FOR FILLING UP THE APPLI
Page 176 and 177: $ Applicants may indicate their sex
Page 178 and 179: GUIDELINES FOR FILLING UP THE APPLI
Page 180 and 181: ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
Page 184 and 185: 5. SexWrite your sex in full in the
Page 186 and 187: ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
Page 188 and 189: [FORM 8A Contd…..][[This page sho
Page 190 and 191: ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
Page 192 and 193: ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
Page 194 and 195: List of Applications for objection
Page 196 and 197: Designated locationidentity(where a
Page 198 and 199: Duplicate(Office Copy)ANNEXURE 5.13
Page 200 and 201: Duplicate(Office Copy)ToANNEXURE 5.
Page 202 and 203: ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
Page 204 and 205: ANNEXURE 6.1(CHAPTER VI, PARA 9)For
Page 206 and 207: ANNEXURE 6.3CHAPTER VI, PARA 22FORM
Page 208 and 209: Completion Instructions for Form 6
Page 210 and 211: Decision Taken Date of decision If
Page 214 and 215: Date of Displayof Notice inPrescrib
Page 218 and 219: REGISTER OF CORRECTION APPLICATIONS
Page 220 and 221: Completion Instructions for Form 8A
Page 222 and 223: REGISTER OF TRANSPOSITION APPLICATI
Page 224 and 225: Specifications for EPICs - Other Pa
Page 226 and 227: ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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