Handbook for Electoral Registration Officers - Election Commission ...

the electoral cards and it should be ensured that all persons entered in the electoralcard are included in the manuscript rolls. EROs must get the manuscript prepared,part wise, by (or under direct presence of) the enumerator/BLO who did theenumeration. The manuscript of this preliminary roll should be written in prescribedformat (Annexure 4.2) for the electoral rolls. In this format filling up of EPICnumbers shall be compulsory for those who have been issued EPICs already.9. After transcription of the entries in the enumeration pads into the manuscript rolls, thepart numbers of the rolls into which the entries in the pads had been incorporatedshould be noted in the pads. These pads should be serially arranged and preserved inthe ERO’s office or at such place as the CEO may by order specify until theexpiration of one year after the next intensive revision of the rolls in the area (Rule 32(1) of RER, 1960).10. The names in the rolls for each part should be arranged according to house numbers.The serial number of the electors should be in separate series for each part startingwith Serial Number 1. Following precautions need to be taken for entry of the electordetails:10.1 Rule 6 of RER, 1960 provides that the names of electors in each part ofthe roll should be arranged according to house numbers except in cases whereit is considered that the alphabetical order is more convenient or that the namesshould be arranged partly according to house number and partly according toalphabetical order. It is certainly desirable that the members of the same houseshould find their names at the same place in the roll.10.2 For recording elector details, full name, including surname, by whichan elector is commonly known should be entered in the appropriate columnof the roll. Where the elector is commonly known by initial letters, thenames for which these letters stand need not necessarily be entered in full.10.3 Honorific appellations like Shri, Smt., Kumari, Khan, Begum, Pandit etc.should not be entered in the electoral roll.10.4 The personal names of women must be entered. It is not sufficient to enrolla women elector as wife of ‘X’ or daughter of ‘Y’.10.5 Father’s name should be entered in the case of men and unmarried womenand the husband’s name in the case of married women and widows. It should,however, be borne in mind that this is only for purposes of identification andneed not be insisted on in all cases. In places where matriarchal systemprevails, the mother’s name should be entered.10.6 In the case of persons belonging to any religious order like Sadhus, monksand nuns who do not wish to give the names of their fathers or mothers itwould be sufficient to give the name of the Guru or of the religious institutionor order in the relation’s column. In the relationship column of the roll theword ‘other’ shall be indicated.11. The manuscript should be prepared in the language or languages prescribed by theElection Commission for the constituency. The manuscript should be prepared incolumns and all the entries should be made in words and not by dots, dashes orabbreviations like “do”.21