Handbook for Electoral Registration Officers - Election Commission ...

discharged in accordance with law.Supervision and Checks:56. The roll revision work shall be supervised by officers starting from the BLO,supervisors up to the Roll Observers appointed by the ECI for the purpose. Strictaccountability shall be enforced.57. The most important level is the BLO. At this level proper verification of theapplications in Form 6, 7, 8 and 8A has to be undertaken.58. Supervisory Officers shall verify 5% of each of the BLO’s work under him.Normally a Supervisory Officer may have 10 to 20 BLOs under him. This verificationwill be field verification and not just record verification .He shall keep a proper record ofverification done.59. Each AERO should field verify 1% of the entries in the roll randomly selectedfrom different parts under him. He should separately field check 1% of the additions(Form 6) and deletions (Form 7). Both, accepted as well as rejected cases, should bechecked. AERO shall field check households with more than 10 electors; abnormalgender ratio, and the first 20 of polling stations under his charge with highest additions ordeletions.60. ERO shall test check the quality of disposal of Form 6, 7, 8, and 8A by hisAEROs. He shall check 10% of the Forms disposed by AEROs. Field verification shouldbe carried out where felt necessary. ERO shall hold regular monitoring meetings withAEROs, Supervisors and BLOs and ensure that the work is not being done in perfunctorymanner. Delinquent officials should be taken to task and corrective measures takenswiftly because ultimately the accountability stops with ERO and the ERO is responsiblefor delivering an error free roll.61. One of the important checks and supervision to be exercised is with reference tothe inclusion of any of the names through Form 6 (except a fresh entrant on coming ofage) which would normally require corresponding deletion in some other part of electoralroll of the same or some other constituency. Therefore, while accepting any Form 6during the period of continuous updation it should be ensured that the declaration aboutthe period of stay at the new address and also the address of previous residence iscompletely filled up. In the claim application the claimant has to give a declaration thateither his name has not been included in the Electoral Roll for that particularConstituency in which he seeks enrolment or any other Constituency or that his namemay have been included in the Electoral Roll of a particular constituency to bespecifically mentioned by him in his application in which he was ordinarily residentearlier at the address mentioned in the application and, if so, he requests that the samemay be excluded from that electoral roll. ERO should inform the ERO of the otherConstituency and that other ERO shall, on receipt of the information, strike out theapplicant’s name from the relevant part of the roll of the constituency under hisjurisdiction and send an intimation to the ERO of the constituency where the electorhas shifted.49