Handbook for Electoral Registration Officers - Election Commission ...

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21.In cases where EPIC has been issued to an elector and the elector has requested forcorrections in the details mentioned, this request of the elector should be made inForm 8 for carrying out the requested changes. Under these circumstances, theEPIC, with the requested modifications should be issued after acceptance of Form 8under the same EPIC number in which the previous EPIC was issued. In the newEPIC, the word “DUPLICATE” should not be printed on the EPIC.22. If the elector claims that the EPIC issued earlier is lost, a declaration to this effectshould be obtained from him. The EPIC should be issued to him with the samedetails with which the previous EPIC was issued, including the EPIC number. In thenew EPIC, the word “DUPLICATE” should be printed on the EPIC.23. While a new EPIC is issued, the Commission has prescribed a nominal fee of Rs.25.00 to be levied so that there is some deterrence for repeated request for issue ofEPIC. This fee is not charged,a. during issue of first EPICb. when an EPIC has an error that can be attributed to the electoral machinery.c. when the EPIC is lost with loss of property during natural calamities likeflood, cyclone earthquake etc.24. Since the first issue of EPIC is free and EPIC, once issued, is valid for lifetimeanywhere in the country, there is no situation where an elector would be compelledto pay this fee for the purpose of establishing identity during election. In caseswhere the elector is issued an EPIC due to change of address or other particulars onhis request or after rectifying details that had appeared incorrectly, the old EPIC ofthe elector must be taken in the custody of the ERO. Under no circumstances shouldthe elector posses to EPICs. Proper publicity should be made to ensure that electorshaving more than two EPICs surrender all but one EPIC to the ERO.Importance of maintaining and preserving EPIC Database25. It has been directed by the Election Commission of India that the EPIC details,including photograph, shall be stored in the same database as that of the ElectoralRoll and the EPIC should be generated from this common database. This is to ensurethat the linkage between the Electoral Roll and EPIC is not lost and the detailsprinted on the EPIC are same as that in the Electoral Rolls. The structure of theEPIC Details table is as shown in Annexure 9.2.26. Once the name of an elector is deleted from the electoral rolls, his name should notbe deleted from the electoral roll database completely but should be transferred to aseparate table for deleted electors. If the elector has shifted to another location, thedetails can be transferred once a request comes from that ERO consequent to theapplication for inclusion of the individual.Important points relevant to EPIC27. All efforts have to be made to ensure universality, uniqueness and permanence ofEPIC details of an elector. The link between the details of electors and their EPIC76
details are provided by the EPIC Number. EPIC Number is designed to act as thepermanent unique identity for every elector and thus it is very crucial that, oncecreated, this information is not lost. Even in cases where door to door verificationdrives are taken that lead to larger scale, changes in the Electoral rolls, the EPICnumber of every individual should be captured like every other detail.28. EPIC is only an identity document and mere holding of an EPIC does not give anyindividual right to vote. This right is available only to those whose names are foundin electoral roll. EPIC only establishes the identity of those whose names are there inthe Electoral Roll to ensure that their right to vote is smoothly exercised.77
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
Page 26 and 27: applications should be dealt with i
Page 28 and 29: should be able to guide that person
Page 30 and 31: the same constituency or the distri
Page 32 and 33: (BLA) for roll revision on the patt
Page 34 and 35: 69. Under Rule 11(c) of the RER, 19
Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
Page 50 and 51: 62. Under the provisions of sub-sec
Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
Page 66 and 67: 15. By 7th of the following month,
Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
Page 72 and 73: Chapter IX - Electors Photo Identit
Page 74 and 75: 11. This digital image data of the
Page 78 and 79: CHAPTER X - ENROLMENT OF SERVICE VO
Page 80 and 81: 16 Even if there is no service vote
Page 82 and 83: 34 According to the standing instru
Page 84 and 85: 52 The updation (changes) in servic
Page 86 and 87: 3. (i) According to Rule 8A of Regi
Page 88 and 89: Chapter XII - Electoral Roll Data E
Page 90 and 91: Councils or MunicipalitiesVILLAGESL
Page 92 and 93: SI. No.Report Name1. Summary Inform
Page 94 and 95: Report 7b: Block and Panchayat wise
Page 96 and 97: additional information in form 6A a
Page 98 and 99: 5. The members to represent Local A
Page 100 and 101: iii) Every subsequent correction in
Page 102 and 103: Form and Language of Electoral Roll
Page 104 and 105: Teachers Constituency38. The educat
Page 106 and 107: inviting their attention to the pub
Page 108 and 109: Penalty for making false declaratio
Page 110 and 111: (b) corrections carried to the entr
Page 112 and 113: ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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Page 116 and 117: ANNEXURE 1.1bCHAPTER I, PARA 33Elec
Page 118 and 119: ANNEXURE 1.2bCHAPTER I, PARA 34Elec
Page 120 and 121: ANNEXURE 1.3bCHAPTER I, PARA 36120
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Page 124 and 125: Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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