Handbook for Electoral Registration Officers - Election Commission ...

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**Address………………………………………………………………………………………………Date……………** To be filled in by the applicant.Signature of the officer receiving the applicationon behalf of the Electoral Registration Officer(Address) ………………………….GUIDELINES FOR FILLING UP THE APPLICATION FORM-6General InstructionsWho can file Form-61. First time applicant on attaining age of 18years or more on the first day of January of the year with referenceto which the electoral roll is being revised.2. Person shifting his / her place of ordinary residence outside the constituency in which he / she is alreadyregistered.When Form-6 can be filed1. The application can be filed after draft publication of electoral roll of the constituency. The application is tobe filed within the specific days provided for the purpose. Due publicity is given about the above period whenthe revision programme is announced.2. Only one copy of the application is to be filed.3. Application for inclusion of name can be filed through out the year even when the revision programme is notgoing on. During non-revision period, application must be filed in duplicate.Where to file Form-61. During revision period, the application can be filed at the designated locations where the draft electoral roll isdisplayed (mostly polling station locations) as well as the Electoral Registration Officer and AssistantElectoral Registration Officer of the constituency.2. During other period of the year when revision programme is not going on, the application can be filed onlywith the Electoral Registration Officer.How to Fill the Form-61. The application should be addressed to the Electoral Registration Officer of the constituency in which youseek registration. The name of the constituency should be mentioned in the blank space.2. Name (With Documentary Proof)The name as it should appear in the electoral roll and Electors Photo Identity Card (EPIC) should befurnished. The full name except the surname should be written in the first box and surname should be writtenin the second box. In case you do not have a surname, just write the given name. Caste should not bementioned except where the caste name is used as part of the elector’s name or a surname. Honorificappellations like Shri, Smt. Kumari, Khan, Begum, Pandit etc. should not be mentioned.3. Age (With Documentary Proof)The age of the applicant should be eighteen or more on 1 st January of the year with reference to which theelectoral roll is being revised. The age should be indicated in years and months.168
e.g. A person born on or upto 1/1/1991 will be eligible for inclusion in the electoral roll which is being revised withreference to 1/1/2009. Persons born on 2/1/1991 or thereafter upto 1/1/1992 shall be eligible for inclusion during thenext revision with reference to 1/1/2010.4. SexWrite your sex in full in the space provided e.g. Male / Female. Applicants may indicate their sex as “others”where they do not want to be described as male or female.5. Date of Birth (With Documentary Proof)Fill up the date of birth in figures in the space provided in dd/mm/yyyy.Proof of date of birth to be attached are as under:i) Birth certificate issued by a Municipal Authorities or district office of the Registrar of Births & Deaths orBaptism certificate; orii)Birth certificate from the school (Govt. / Recognised) last attended by the applicant or any otherrecognised educational institution; oriii) If a person is class 10 or more pass, he should give a copy of the marksheet of class 10 , if it contains dateof birth as a proof of date of birth; oriv) Marksheet of class 8 if it contains date of birth; orv) Marksheet of class 5 if it contains date of birth; orvi) A declaration in prescribed format given in Annexure-1 made by either of his parents if the person is noteducated till class 10 (In those cases where parental declaration is given as proof of age, the applicantwill have to be present himself for verification before BLO/ERO/AERO); orvii) A certificate of his age given by a sarpanch of the concerned Gram Panchayat or by a member of theconcerned Municipal Corporation / Municipal Committee, the person is not educated till class 10 andboth the parents are not alive; orviii) Indian Passport containing date of birthNote: Documentary proof of age will be required only in those cases, where age of the applicant isbetween 18 and 21 years. In all other cases declaration of his age by the applicant will be taken as proofof age.6. Place of BirthIn case born in India, please mention name of place like Village / Town, District, State.7. Relation’s Name:In case of unmarried female applicant, name of Father / Mother is to be mentioned. In case of married femaleapplicant, name of Husband is to be mentioned. Strike out the inapplicable options in the column.8. Place of Ordinary ResidenceFill up the full and complete postal address including PIN code where you are ordinarily residing and want toget registered, in the space provided.Proof of ordinary residence to be attached are as under:i) Bank / Kisan / Post Office current Pass Book, orii) Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or Assessment Order, oriii) Latest Water / Telephone / Electricity / Gas Connection Bill for that address, either in the name of theapplicant or that of his / her immediate relation like parents etc., oriv) Postal department’s posts received / delivered in the applicant’s name at the given address.NOTE: In case of homeless persons, the BLO will visit the address given in Form 6 at night to ascertainthat the homeless person actually sleeps at the place which is given as his address in Form 6. If theBLO is able to verify that the homeless person actually sleeps at that place, no documentary proof ofplace of residence shall be necessary.BLO must visit for more than one night for such verification..9. Details of Family Members Already Included in the Electoral RollPlease fill up name and other particulars of immediate family members i.e. Father / Mother / Brother / Sister /Spouse included in the current electoral roll of the constituency. Name of any other relation like uncle, aunt, cousinbrother / sisters etc. not to be mentioned.10. DeclarationPlease indicate date from which you are residing in the given address. In case the exact date is not known,fill-up month and year.If your name is already included in the electoral roll of any other constituency, please write legibly the fullprevious address with PIN code.169
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
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applications should be dealt with i
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should be able to guide that person
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the same constituency or the distri
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(BLA) for roll revision on the patt
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69. Under Rule 11(c) of the RER, 19
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publishing it finally in Annexure 2
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CHAPTER V - CLAIMS AND OBJECTIONS D
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Receipt of the Claims and Objection
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(v)(vi)(vii)(viii)(ix)(x)(xi)claima
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Additionally, the ERO shall seek fr
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41. ERO should insist on the presen
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seeking to have his name enrolled i
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62. Under the provisions of sub-sec
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may wish to adduce in support of yo
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*If the notice is issued after draf
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draft roll. The final roll (Supplem
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17. In the election year, there sha
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the same manner after a period of 3
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CHAPTER VII - SPECIAL REVISION1. Se
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CHAPTER VIII - CONTINUOUS UPDATION
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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Page 120 and 121: ANNEXURE 1.3bCHAPTER I, PARA 36120
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Page 124 and 125: Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
Page 126 and 127: Sl.(1) (2) (3)No.11. Jharkhand All
Page 128 and 129: Sl.No.(1) (2) (3)86-Nanded North,87
Page 130 and 131: Sl.No.27. Uttar Pradesh(1) (2) (3)3
Page 132 and 133: 132Statistical Information as per L
Page 134 and 135: 134No. & Name of Assembly Constitue
Page 136 and 137: 136completionconstructionof
Page 138 and 139: 138Statement - 3[3] Statistical Inf
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Page 142 and 143: A mechanism to inform the complaina
Page 144 and 145: throws up possible duplicates, whic
Page 146 and 147: DistrictAC No. & NameGender Ratio o
Page 148 and 149: Annexure 2.4Chapter II, Para 12 (xv
Page 152 and 153: Photo Coverage in Current RollsForm
Page 156 and 157: ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
Page 158 and 159: ANNEXURE 4.3CHAPTER IV, PARA 21FORM
Page 160 and 161: (3) Specimen signatures of Shri …
Page 166 and 167: IV. DeclarationI hereby declare tha
Page 170 and 171: If you already have been issued wit
Page 172 and 173: (Copies of the relevant pages of th
Page 174 and 175: GUIDELINES FOR FILLING UP THE APPLI
Page 176 and 177: $ Applicants may indicate their sex
Page 178 and 179: GUIDELINES FOR FILLING UP THE APPLI
Page 180 and 181: ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
Page 182 and 183: [FORM 8 Contd…..][[This page shou
Page 184 and 185: 5. SexWrite your sex in full in the
Page 186 and 187: ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
Page 188 and 189: [FORM 8A Contd…..][[This page sho
Page 190 and 191: ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
Page 192 and 193: ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
Page 194 and 195: List of Applications for objection
Page 196 and 197: Designated locationidentity(where a
Page 198 and 199: Duplicate(Office Copy)ANNEXURE 5.13
Page 200 and 201: Duplicate(Office Copy)ToANNEXURE 5.
Page 202 and 203: ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
Page 204 and 205: ANNEXURE 6.1(CHAPTER VI, PARA 9)For
Page 206 and 207: ANNEXURE 6.3CHAPTER VI, PARA 22FORM
Page 208 and 209: Completion Instructions for Form 6
Page 210 and 211: Decision Taken Date of decision If
Page 214 and 215: Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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