Handbook for Electoral Registration Officers - Election Commission ...

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GUIDELINES FOR FILLING UP THE APPLICATION FORM-7General InstructionsWho can file Form-71. Can be filed only by a person whose name is already included in that roll in order to object inclusion of a nameproposed to be included in that part of the electoral roll or for seeking deletion of a name already included in thatpart of the electoral roll.When Form-7 can be filed1. The application can be filed after draft publication of electoral roll of the constituency to object to the proposedinclusion of an entry in the draft roll. The application is to be filed within the specific days provided for thepurpose. Due publicity is given about the above period when the revision programme is announced.2. Only one copy of the application is to be filed.3. The Application seeking deletion of an entry from the final electoral roll can be filed through out the year evenwhen the revision programme is not going on. During non-revision period, application must be filed in duplicate.Where to file Form-71. During revision period, the application can be filed at the designated locations where the draft electoral roll isdisplayed (mostly polling station locations) as well as the Electoral Registration Officer and Assistant ElectoralRegistration Officer of the constituency.2. During other period of the year when revision programme is not going on, the application can be filed only withthe Electoral Registration Officer.How to Fill up Form-71. The application should be addressed to the Electoral Registration Officer of the constituency in which anotherelector registered in that roll objects the proposed inclusion of an entry in the draft electoral roll. The name of theconstituency should be mentioned in the blank space.2. Details of person inclusion of whose name is objected to / Details of person whose entry is to be deleted :Out of the two alternative options, the first alternative is relevant after draft publication of electoral roll duringrevision of electoral roll. In other words to show the objected entry in the draft roll in the list of deletions at thetime of final publication of the roll. The second alternative is relevant during continuous updation after finalpublication of electoral roll. In other words for deletion of an entry already included in the final electoral roll.(Please strike out the inappropriate alternative while filling up the Form)Besides the name of the person whose entry is objected for inclusion or sought to be deleted, the other details ofthe electoral roll Part No., Serial No. of the entry in that Part of electoral roll and Identity Card No issued tothat person are also required to be filled up. These details are available in the relevant part of electoral roll. ThePart No. of the electoral roll is printed on the right hand top corner of the electoral roll. Every entry is given aserial number. Please check the electoral roll and write the serial number at which the name of the person whoseentry is objected for inclusion/sought to be deleted is listed. In case the person has already been issued anIdentity Card that No. is also printed against that entry. Please write that card no. in full in the space provided.Separate Application is required to be filed for objecting inclusion/seeking deletion of each entry.Please also give your full name and address on the acknowledgement and intimation portions.Please give your mobile number and E-mail I.D in the Form , which is optional , as the same, if given, may beused by the Electoral Registration Officer for further communication with the applicant whenever required.3. Details of objectorAn “Objector” can file Application in Form 7 only in respect of persons included in the part of the electoral roll inwhich he/she is registered. In Part II of the Application, the objector has to fill up in the space provided his/her178
name including surname, relation’s name (Father/Mother/Husband), sex, part no. of electoral roll and serialnumber at which his/her name is registered in that part of the electoral roll.The Objector must fill up his full address in the space provided in Part III of the Application.4. Reason(s) for objection / deletion.In Part IV of the Application, the applicant ‘objector’ must specify the reason(s) as to why according to him/herthe person whose name is objected is not qualified for inclusion in that part of electoral roll viz. Due to death, dueto shifting, not ordinarily residing at the registered address etc.. The onus of proof to substantiate the reason givenfor removal of the name lies with the Objector.5. DeclarationIn Part V of the Application the applicant must give a declaration that the facts and particulars mentioned in theapplication are true to the best of his/her knowledge and belief. Please indicate date from which you are residing inthe given address. Giving a false declaration is punishable under section 31 of the Representation of the PeopleAct, 1950.179
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
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applications should be dealt with i
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should be able to guide that person
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the same constituency or the distri
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(BLA) for roll revision on the patt
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69. Under Rule 11(c) of the RER, 19
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publishing it finally in Annexure 2
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CHAPTER V - CLAIMS AND OBJECTIONS D
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Receipt of the Claims and Objection
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(v)(vi)(vii)(viii)(ix)(x)(xi)claima
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Additionally, the ERO shall seek fr
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41. ERO should insist on the presen
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seeking to have his name enrolled i
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62. Under the provisions of sub-sec
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may wish to adduce in support of yo
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*If the notice is issued after draf
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draft roll. The final roll (Supplem
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17. In the election year, there sha
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the same manner after a period of 3
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CHAPTER VII - SPECIAL REVISION1. Se
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CHAPTER VIII - CONTINUOUS UPDATION
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Page 130 and 131: Sl.No.27. Uttar Pradesh(1) (2) (3)3
Page 132 and 133: 132Statistical Information as per L
Page 134 and 135: 134No. & Name of Assembly Constitue
Page 136 and 137: 136completionconstructionof
Page 138 and 139: 138Statement - 3[3] Statistical Inf
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Page 142 and 143: A mechanism to inform the complaina
Page 144 and 145: throws up possible duplicates, whic
Page 146 and 147: DistrictAC No. & NameGender Ratio o
Page 148 and 149: Annexure 2.4Chapter II, Para 12 (xv
Page 152 and 153: Photo Coverage in Current RollsForm
Page 156 and 157: ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
Page 158 and 159: ANNEXURE 4.3CHAPTER IV, PARA 21FORM
Page 160 and 161: (3) Specimen signatures of Shri …
Page 166 and 167: IV. DeclarationI hereby declare tha
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Page 170 and 171: If you already have been issued wit
Page 172 and 173: (Copies of the relevant pages of th
Page 174 and 175: GUIDELINES FOR FILLING UP THE APPLI
Page 176 and 177: $ Applicants may indicate their sex
Page 180 and 181: ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
Page 182 and 183: [FORM 8 Contd…..][[This page shou
Page 184 and 185: 5. SexWrite your sex in full in the
Page 186 and 187: ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
Page 188 and 189: [FORM 8A Contd…..][[This page sho
Page 190 and 191: ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
Page 192 and 193: ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
Page 194 and 195: List of Applications for objection
Page 196 and 197: Designated locationidentity(where a
Page 198 and 199: Duplicate(Office Copy)ANNEXURE 5.13
Page 200 and 201: Duplicate(Office Copy)ToANNEXURE 5.
Page 202 and 203: ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
Page 204 and 205: ANNEXURE 6.1(CHAPTER VI, PARA 9)For
Page 206 and 207: ANNEXURE 6.3CHAPTER VI, PARA 22FORM
Page 208 and 209: Completion Instructions for Form 6
Page 210 and 211: Decision Taken Date of decision If
Page 214 and 215: Date of Displayof Notice inPrescrib
Page 218 and 219: REGISTER OF CORRECTION APPLICATIONS
Page 220 and 221: Completion Instructions for Form 8A
Page 222 and 223: REGISTER OF TRANSPOSITION APPLICATI
Page 224 and 225: Specifications for EPICs - Other Pa
Page 226 and 227: ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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