Handbook for Electoral Registration Officers - Election Commission ...

CHAPTER VIII - CONTINUOUS UPDATION (BETWEEN REVISIONS)1. The electoral registration system in India is essentially in the nature of acontinuous updation, even though this is not widely known or utilized except during theperiods when elections are held. As per the law (Section 23 & 24 of RPA, 1950),applications for inclusion/deletion of names or modifications of entries in the roll can begiven at any time after the final publication of the rolls until the next draft publication,even after the election process has started, but during the latter, the requests can be actedupon up to the last date (3.00 pm) of nomination of candidates only. During the periodbetween the last date of nominations and the date of completion of the electoral process,even though application can be received, no requests can be acted upon till the conclusionof the elections.2. During continuous updation, every application for inclusion, deletion,transposition and correction shall be made under Sections 22 or 23 of the RPA, 1950,read with rule 26 of RER, 1960. The applications should be made in duplicate in theappropriate Forms 6, 7, 8 or 8-A, as the case may be.3. While the deletion, correction or transposition of names can be made either on anapplication made to the ERO or on ERO’s own motion suo-motu, the inclusion of a namecan be made only on an application made to him. There is no provision for inclusion ofa name by the Electoral Registration Officer suo motu.4. The applications for inclusion, deletion, transposition or correction have to bemade in Form 6, 7, 8 and 8A. In the context of photo-rolls, all persons desirous of gettingenrolled as elector with photograph, must submit their photographs (in duplicate) alongwith Form 6 (for inclusion) itself. There is no need to submit a separate Form (001A)for this purpose and the EROs should not encourage this practice. Similarly, allelectors desirous of getting their photographs corrected, replaced or added shouldsubmit their photograph (in duplicate) along with Form 8 (for corrections). There isno need to submit any separate Form (001B) and the practice should bediscouraged.5. These applications, only during continuous updation period can be given inbulk and can be received as such, provided the following conditions are scrupulouslyfollowed -1. The person (Volunteer) submitting applications in bulk presents applicationsonly in respect of that area which is covered by that part of electoral roll inwhich the person (Volunteer) is enrolled as an elector;2. The person (Volunteer) must be a registered voter of that part having an EPIC;3. While presenting the applications in bulk, the person (Volunteer) must enclosea covering letter with running list of application (basic particulars) beingforwarded and duly authenticating the substance in the applications;4. The person (Volunteer) must also give a declaration that he/she is aware of thepenal provisions of the Section 31 of RPA, 1950.64