Case Record Storage and Retrieval Services RFP (Part I)

APPENDIX A: SAMPLE CONTRACT
original signatures have been affixed to Amendments to this
Contract, such that the parties need not follow up facsimile
transmissions of such documents with subsequent (non-facsimile)
transmission of “original” versions of such documents.
8.30 Fair Labor Standards
The Contractor shall comply with all applicable provisions of the
Federal Fair Labor Standards Act and shall indemnify, defend, and
hold harmless the County and its agents, officers, and employees
from any and all liability, including, but not limited to, wages,
overtime pay, liquidated damages, penalties, court costs, and
attorneys' fees arising under any wage and hour law, including, but
not limited to, the Federal Fair Labor Standards Act, for work
performed by the Contractor’s employees for which the County may
be found jointly or solely liable.
8.31 Fiscal Accountability
8.31.1 Accounting
The Contractor shall establish and maintain on a current
basis an adequate accounting system in accordance with
generally accepted accounting principles and standards. The
Contractor should maintain their accounting system on an
accrual basis.
8.31.2 Allegations of Fraud and/or Abuse
In the event of allegations of fraud or abuse (fraud and
abuse as defined in appropriate Case Record Storage and
Retrieval services provisions and regulation), the County
reserves the right to withhold ten percent (10%) of the
contract amount or the amount of the final request for
payment, whichever is greater, on a completed program until
a determination is issued in writing by the County Contract
Administrator that withheld funds should be released to the
Contractor. Such written determination shall not supersede
or replace the final report.
8.31.3 Commingling of Funds
Funds paid pursuant to this Contract shall be used
exclusively for services funded under this Contract and shall
not be commingled with any other monies of the Contractor.
CASE RECORD STORAGE AND RETRIEVAL SERVICES (RFP) 2012 Page 98