Case Record Storage and Retrieval Services RFP (Part I)

PROPOSAL SUBMISSION REQUIREMENTS
• Terms and Conditions in Sample Contract, and Requirements of the
Statement of Work (SOW): Acceptance of / or Exceptions to (Section G)
• Subcontractors or Partners (Section H)
• Business Proposal Required Forms (Section I)
• Last Page of Proposal (Section J)
3.12.1 Proposer’s Organization Questionnaire/Affidavit and Required
Support Documentation
The Proposer shall complete, sign and date the Proposer’s Organization
Questionnaire/Affidavit - as set forth in Appendix D, RFP Required
Forms, Form D-1. The person signing the form must be authorized
to sign on behalf of the Proposer and to bind the applicant in a
Contract.
Taking into account the structure of the Proposer’s organization,
Proposer shall determine which of the below referenced supporting
documents the County requires. If the Proposer’s organization does not
fit into one of these categories, upon receipt of the Proposal or at some
later time, the County may, in its discretion, request additional
documentation regarding the Proposer’s business organization and
authority of individuals to sign Contracts.
If the below referenced documents are not available at the time of
Proposal submission, Proposers must request the appropriate
documents from the California Secretary of State and provide a
statement on the status of the request.
Required Support Documents:
Corporations or Limited Liability Company (LLC):
The Proposer must submit the following documentation with the
Proposal:
1) A copy of a “Certificate of Good Standing” with the state of
incorporation/organization.
2) A copy of the “Business Entity Detail” which can be found on
kepler.sos.ca.gov. The “Business Entity Detail” printout must be
within 30 days of the proposal submission due date.
3) A conformed copy of the most recent “Statement of Information” as
filed with the California Secretary of State listing corporate officers
or members and managers.
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